Marketing Planning, Operations & Admin Manager

Perk; Barcelona; On-site; EUR 65,000 - 90,000; Full time

Benefits offered by this job

Equity ownership

Generous vacation days and publicholid

Private healthcare or gym allowance

Life Insurance

Relocation support

Sabbatical after 5 years

Work from Anywhere days

Job summary

Perk is seeking a Marketing Planning, Operations & Admin Manager to own planning rhythm, budgets, and cross‑functional team coordination across Marketing. You will drive quarterly OKR cadences, manage calendars, and embed with teams like Content and Social Media to streamline operations using Asana and AI.

You’ll lead onboarding, Learning & Development, and team events, while optimizing processes and ensuring accurate budget tracking.

Qualifications

• Strong operational and project management instincts.
• Comfortable owning team logistics and admin alongside higher‑level operational work.
• Budget/PO administration experience in any function.
• Confident in using AI to improve workflows and productivity.

Responsibilities

• Coordinate marketing calendar for internal and external milestones, including reporting and campaigns.
• Oversee day-to-day team admin, meetings, bookings, and event logistics.
• Coordinate offsites and workshops end-to-end: venue, catering, travel, schedules.
• Own onboarding materials and the Learning & Development program.

Skills

Project management

Operational coordination

Cross-functional collaboration

AI tools usage

Tools

Asana

Job description

About Us
Perk (formerly TravelPerk) is the intelligent platform for travel and spend management. Built to tackle the time-consuming, manual work that gets in the way of real work, our tools automate everything from travel bookings to expenses, invoice processing, and more. By eliminating this shadow work that wastes hours, erodes morale, and saps innovation, we're on a mission to power real work, with real impact.
We're trusted by more than 12,000 companies worldwide, including Bolt, GoCardless, and Fabletics, and we're tackling the 7 hours of lost productivity per employee each week, a $1.7 trillion problem.
Founded in 2015, Perk has grown into a global company of more than 1,800 people across 12 offices globally, with headquarters in London and Boston. We combine innovation, control, and simplicity to transform how businesses work and how people feel at work.
At Perk, we're driven by our values, like being an owner, delivering a 7-star experience, and working as one team. We value curiosity, purpose, and mindset, not just knowledge, to unlock the power in your potential. Our talent team brings together leading minds from the travel, fintech, and SaaS industries, representing over 70 countries. If you're excited about having a real impact and shaping how millions of people experience work, we'd love you on the team.
Visit www.perk.com to learn more.

About The Role

Marketing runs best when everyone is working to the same plan. As Marketing Planning, Operations & Admin Manager, you’ll own the planning rhythm, budget administration and team coordination that keep a large Marketing team aligned. You’ll report into Marketing Leadership and be the person the team relies on to know what’s happening, when, and what it costs.

You’ll run the quarterly OKR cadence and the marketing calendar, manage budgets and the PO process, and look after team operations, from onboarding and the Learning & Development programme to offsites and events. You’ll also embed with teams such as Content, Product Marketing or Social Media to set up their operations or support a major launch. Throughout, you’ll use Asana and AI to cut manual work and improve how Marketing teams work together.

This is a hands-on, cross-functional role for someone who gets satisfaction from making a big team run well. Admin or operational experience is essential. Marketing experience is a plus.

What you’ll be doing:
Marketing team coordination and calendar management;

• Set up and own a marketing calendar for all internal and external milestones, from reporting to campaign milestones and events
• Manage day-to-day team admin and support VP Marketing: meeting coordination and bookings, room/resource scheduling, food and catering orders for team events
• Coordinate logistics for offsites and workshops end to end: venue sourcing, catering, travel where needed, run-of-day schedule
• Own the onboarding documentation and process
• Own and iterate the Learning & Development programme — scheduling sessions, tracking attendance, gathering feedback

• Use Asana as the operational backbone across the team

Optimise processes and team operations with AI;

• Partner with AI leads and wider marketing team to identify and prioritise cross-functional AI tools, skills and agents that reduce manual work across Marketing (briefing, reporting, budget tracking, onboarding)
• Own workflow automation for repeatable operational tasks (PO/invoice tracking, budget reconciliation, status reporting) using AI-assisted tools where they save meaningful time
• Act as the link between Marketing and the AI/upskilling programme: surface where the team is spending time on repetitive work, and bring back relevant tools, prompts or agents
• Support rollout of new AI-enabled processes — documentation, quick training, troubleshooting first use

Budget, PO and invoice administration;

• Act as a point of contact between Marketing and Accounting/Procurify for POs and invoices
• Track budgets and support monthly reconciliations across the whole org
• Maintain clear, current budget trackers
• Use AI to optimise this process and remove friction

Tooling audits;

• Run periodic audits of agencies and tools in use across marketing: what's licensed, what's actually used, overlap and gaps
• Work with Marketing Operations team to recommend consolidation or decommissioning where tools are duplicated or underused

What we look for:

• Comfortable owning team logistics and admin (bookings, catering, calendars) alongside higher-level operational work
• Strong operational and project management instincts; comfortable bringing structure to ambiguity
• Solid working experience with Asana (or equivalent) for cross-functional planning and reporting, not just task tracking
• Budget/PO administration experience (any function)
• Confident in AI use to improve workflows and productivity

What We Offer

• Receive competitive compensation and equity ownership in Perk
• Rest and recharge with our generous allocation of vacation days plus public holidays
• Take control of your physical health with your choice of private healthcare or a gym allowance
• Know that your loved ones are protected financially through your Life Insurance if the worst were to happen
• Join our unforgettable Perk events, including our spectacular annual summer party
• Always feel supported with Spring Health, our market-leading wellbeing partner, providing fast, comprehensive access to 12x therapy and 12x coaching sessions for you and your loved ones
• Make your money go further with our flexible compensation plan
• Focus on your family with 17 weeks’ paid parental leave during your child’s first year
• Contribute to your community with 16 paid hours per year to spend volunteering for your dearest charitable causes
• Broaden your horizons with up to 20 "Work from Anywhere" days per year
• Nurture your language skills with in real-life English, Spanish, and Catalan lessons
• Follow your passions and take a four-week, fully paid sabbatical once you reach 5 years
• Let us help you move to one of our hubs with relocation support
  

The Process

• Talent Acquisition Interview - 30 mins - Virtual
• Hiring Manager Interview - 30 mins - Virtual
• Assessment Interview - 60 mins - IRL / Virtual
• Country Manager Interview 30 mins - Virtual
• Values Fit Interview - 30 mins - Virtual

AI at Perk
AI is embedded in how we work across every function. The tools you'll use day-to-day are AI-enabled so you can move faster and spend more time on the work that matters. In practice, that means using AI to research and prioritise accounts, draft and refine outreach, handle customer interactions more effectively, synthesise information, and cut through shadow work - the invisible tasks that pull people away from the work only they can do - so you can focus on relationships and outcomes.

How We Work

At Perk, we take an IRL-first approach to work, where our team works together in-person 3 days a week. As such, this role requires you to be based within commuting distance of our hubs. We fundamentally believe in the value of meeting in real life to improve connectivity, productivity, creativity and ultimately making us a great place to work.

For certain roles, we can help with relocation from anywhere in the world, English is the official language at the office. Please submit your resume in English if you choose to apply. Do not forget to submit an updated portfolio and/or resume.

Perk is a global company with a diverse customer base, and we want to make sure the people behind our product reflect that. We’re an equal opportunity employer, which means you’re welcome at Perk regardless of how you look, where you’re from, or anything else that makes you, well, you.

All official communication from Perk will always come from email addresses ending in @perk.com or @externalperk.com, our verified social media channels, or recruiters listed on our official LinkedIn page. We will never ask you to pay for equipment, training, or fees, request sensitive personal information such as bank details early in the process, or communicate through unofficial apps like WhatsApp, Telegram, or Signal. If you receive a message claiming to be from Perk that seems suspicious, please do not respond. Forward it to security [at] perk .com, and we will confirm whether it is legitimate.
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