IT Asset Manager

Destinus; Madrid; Presencial; EUR 46.000 - 60.000; Jornada completa

Descripción de la vacante

Destinus is seeking an IT Asset Manager to own the complete lifecycle of hardware, software licences, and SaaS assets across international entities. You will maintain a single source of truth, evaluate platforms, and drive audit-ready documentation to support ISO 9001 and ISO 27001 compliance.

You will collaborate with the Head of IT, ISMS Manager, and cross‑functional teams to optimize licence usage, manage renewals, and deliver data-driven metrics to leadership in a fast-moving aerospace

Formación

• 3+ years in IT Asset Management or similar role in a multi-site or international environment.
• Hands-on experience with asset management CMDB platforms such as Snipe-IT, ServiceNow SAM, Lansweeper, Freshservice, or similar solutions.
• Strong understanding of hardware lifecycle management, software licensing models, SaaS subscription management, and licence reconciliation processes.
• Experience evaluating, implementing, or migrating IT Asset Management platforms is highly desirable.
• Good understanding of ISO 9001 and ISO 27001 asset management requirements, with previous experience supporting certification or compliance audits considered a strong advantage.
• Administrative experience with Microsoft 365 and modern cloud‑based IT platforms.
• Experience using scripting, APIs, or automation tools for inventory management and reporting is considered a plus.
• Strong documentation skills with the ability to create procedures, audit evidence, reports, and governance documentation.
• Excellent analytical skills and exceptional attention to detail.
• Strong communication skills in English with the ability to collaborate effectively across international and multidisciplinary teams. German is considered an advantage.
• Bachelor's degree in Computer Science, Information Systems, or a related field, or equivalent practical experience.
• ITIL Foundation, ISO 27001 Lead Implementer or Lead Auditor, CSAM, or similar certifications are considered an advantage.

Responsabilidades

• Own the complete lifecycle of hardware, software licences, and SaaS assets across multiple international entities, maintaining a single, accurate source of truth for the entire IT asset estate.
• Evaluate the current IT Asset Management platform, determine whether it meets the organization's future requirements, and lead the implementation or migration to a more suitable solution when needed.
• Build, maintain, and continuously improve the global hardware asset register while ensuring alignment with mobile device management and identity management platforms.
• Manage software licences, SaaS subscriptions, and cloud entitlements by reconciling usage against purchased licences, identifying optimisation opportunities, and maintaining an approved software catalogue.
• Plan and execute structured hardware, software, and SaaS audits, producing detailed reports, tracking remediation actions, and maintaining evidence suitable for internal and external certification audits.
• Ensure the asset management program fully supports ISO 9001 and ISO 27001 requirements by producing audit‑ready documentation and maintaining accurate asset ownership records.
• Act as the asset management representative within the IT Change Management Board, ensuring all approved changes are accurately reflected in the asset register.
• Maintain licence and contract renewal schedules, proactively coordinating renewals with stakeholders to prevent service interruptions.
• Identify cost savings and licence optimisation opportunities through data‑driven analysis and present recommendations to IT leadership.
• Develop, document, and continuously improve asset management policies, procedures, and governance documentation that align with the company's Information Security Management System.
• Produce regular KPI dashboards covering hardware inventory, software utilisation, audit results, asset lifecycle status, compliance metrics, and operational performance.

Conocimientos

IT Asset Management

Stakeholder collaboration

Analytical skills

Attention to detail

English communication

German language advantageous

Educación

Bachelor's degree in CS or Information Systems

Herramientas

Snipe-IT

ServiceNow SAM

Lansweeper

Freshservice

Microsoft 365

APIs / scripting

Descripción del empleo

Imagine this. You are the person who brings order, visibility, and control to a rapidly growing global IT environment. As IT Asset Manager at Destinus, you will own the complete lifecycle of every IT asset across the business, from procurement and deployment to licence management, audits, and secure disposal. This is a hands‑on role where your work directly strengthens operational efficiency, security, and compliance while helping build the foundations of a world‑class IT organization.

At Destinus, we are revolutionizing the defense industry with cutting‑edge Unmanned Aerial Vehicles (UAVs). Our innovative technologies are designed to meet the unique demands of modern defense operations, delivering unparalleled speed, precision, and cost effectiveness. Destinus partners with government agencies and defense organizations worldwide to provide advanced solutions for mission‑critical operations, enabling a new era of efficiency and technological superiority. Join us in shaping the future of defense with groundbreaking aerospace innovations.

Working closely with the Head of IT, the ISMS Manager, infrastructure specialists, business applications teams, and the IT Change Management Board, you will establish a reliable asset management function that supports international operations, drives licence optimization, and ensures compliance with ISO 9001 and ISO 27001 standards.

What You'll Need

• At least 3 years of experience in IT Asset Management, IT Operations, or a similar role within a multi‑site or international environment.
• Hands‑on experience with IT Asset Management or CMDB platforms such as Snipe-IT, ServiceNow SAM, Lansweeper, Freshservice, or similar solutions.
• Strong understanding of hardware lifecycle management, software licensing models, SaaS subscription management, and licence reconciliation processes.
• Experience evaluating, implementing, or migrating IT Asset Management platforms is highly desirable.
• Good understanding of ISO 9001 and ISO 27001 asset management requirements, with previous experience supporting certification or compliance audits considered a strong advantage.
• Administrative experience with Microsoft 365 and modern cloud‑based IT platforms.
• Experience using scripting, APIs, or automation tools for inventory management and reporting is considered a plus.
• Strong documentation skills with the ability to create procedures, audit evidence, reports, and governance documentation.
• Excellent analytical skills and exceptional attention to detail.
• Strong communication skills in English with the ability to collaborate effectively across international and multidisciplinary teams. German is considered an advantage.
• Bachelor's degree in Computer Science, Information Systems, or a related field, or equivalent practical experience.
• ITIL Foundation, ISO 27001 Lead Implementer or Lead Auditor, CSAM, or similar certifications are considered an advantage.

What You'll Do

• Own the complete lifecycle of hardware, software licences, and SaaS assets across multiple international entities, maintaining a single, accurate source of truth for the entire IT asset estate.
• Evaluate the current IT Asset Management platform, determine whether it meets the organization's future requirements, and lead the implementation or migration to a more suitable solution when needed.
• Build, maintain, and continuously improve the global hardware asset register while ensuring alignment with mobile device management and identity management platforms.
• Manage software licences, SaaS subscriptions, and cloud entitlements by reconciling usage against purchased licences, identifying optimisation opportunities, and maintaining an approved software catalogue.
• Plan and execute structured hardware, software, and SaaS audits, producing detailed reports, tracking remediation actions, and maintaining evidence suitable for internal and external certification audits.
• Ensure the asset management program fully supports ISO 9001 and ISO 27001 requirements by producing audit‑ready documentation and maintaining accurate asset ownership records.
• Act as the asset management representative within the IT Change Management Board, ensuring all approved changes are accurately reflected in the asset register.
• Maintain licence and contract renewal schedules, proactively coordinating renewals with stakeholders to prevent service interruptions.
• Identify cost savings and licence optimisation opportunities through data‑driven analysis and present recommendations to IT leadership.
• Develop, document, and continuously improve asset management policies, procedures, and governance documentation that align with the company's Information Security Management System.
• Produce regular KPI dashboards covering hardware inventory, software utilisation, audit results, asset lifecycle status, compliance metrics, and operational performance.

Who You Are

You enjoy bringing structure to complex environments and take pride in building processes that people can trust. You naturally think in terms of accuracy, governance, and continuous improvement while remaining pragmatic enough to balance operational needs with compliance requirements. You are comfortable taking ownership of critical processes, working independently, and collaborating with stakeholders across different countries and technical disciplines. You have a strong eye for detail, enjoy solving operational challenges through data and process improvements, and are motivated by creating systems that support the growth of an ambitious, fast‑moving aerospace company.