IdiPAZ seeks Executive Assistant and Administrative Coordination Officer – Pediatric Oncohematology Unit, IdiPAZ-CNIO

Idipaz; España; Presencial; EUR 25.000 - 38.000; Jornada completa

Descripción de la vacante

IdiPAZ, in collaboration with the Pediatric Oncohematology Clinical Research Unit (IdiPAZ-CNIO), seeks an Executive Assistant and Administrative Coordination Officer to support Dr. Antonio Pérez Martínez, Associate Professor at the Autonomous University of Madrid and Head of the Pediatric Hematology-Oncology Unit at La Paz University Hospital.

The IdiPAZ Health Research Institute is the result of a partnership between the Hospital Universitario La Paz, the Universidad Autónoma de Madrid, the

Formación

• University degree required in communications, journalism, business administration, or related field.
• Experience in executive assistance, programme administration, or administrative coordination within healthcare, science, or research environments.

Responsabilidades

• Calendar management and coordination
• Correspondence and communications management
• Meeting and event organization
• Travel arrangements
• Administrative support for the unit
• Document preparation and management
• Administrative coordination

Conocimientos

Calendar management

Correspondence management

Meeting & event organization

Travel coordination

Administrative coordination

Document preparation

English proficiency

Educación

Bachelor Degree or equivalent

Descripción del empleo

Organisation/Company IdiPAZ Department Pediatric Oncohematology Research Field Other Researcher Profile First Stage Researcher (R1) Positions Bachelor Positions Application Deadline 10 Nov 2026 - 12:00 (Europe/Brussels) Country Spain Type of Contract Permanent Job Status Full-time Hours Per Week 37,5 Offer Starting Date 16 Nov 2026 Is the job funded through the EU Research Framework Programme? Not funded by a EU programme Reference Number Assistant/PEREZ Is the Job related to staff position within a Research Infrastructure? No

Offer Description

IdiPAZ, in collaboration with the Pediatric Oncohematology Clinical Research Unit (IdiPAZ-CNIO), is seeking an Executive Assistant and Administrative Coordination Officer to support Dr. Antonio Pérez Martínez, Associate Professor at the Autonomous University of Madrid (UAM) and Head of the Pediatric Hematology-Oncology Unit at La Paz University Hospital.

The IdiPAZ Health Research Institute is the result of a partnership between the Hospital Universitario La Paz, the Universidad Autónoma de Madrid, the Healthcare Advisory Council of the Community of Madrid and the Foundation for Biomedical Research of Hospital Universitario La Paz, which will be the managing body of the Institute. This strategic alliance has made it possible to tackle research projects through joint multidisciplinary teams belonging to these institutions, making the most of the human and material resources available to these entities for research and promoting research fundraising.

In 2021, the scientific production of IdiPAZ included more than 1,600 publications (articles, editorials, letters, reviews, etc), 43% of the publications being our own documents. Original research and review articles by IdiPAZ researchers exceeded 1,200, more than 45% in the first quartile and more than 16% were published in journals of the first decile. Researchers from our institute have shown their participation in national and international scientific networks, with more than 81% of the total number of papers published in collaboration (81.3%). As for collaborative publications, almost 56% were national collaborations and 45% were international collaborations.

Since our formal incorporation as an Institute in 2009, we have been implementing measures and actions of particular importance that have laid the foundations for a new organizational culture based on equality, diversity and non-discrimination. Our values are aligned with the Sustainable Development Goals, the 2030 Agenda and the Corporate Social Responsibility policy of the Hospital Universitario La Paz, within whose scope the Foundation is included. This commitment leads to all workers being involved in a common project that ensures continuous improvement in our institution, in this line, the Institute / Foundation is certified in ISO 9001:2015 and UNE 166002:2021.

Requirements

Research Field Other Education Level Bachelor Degree or equivalent

Skills/Qualifications

The successful candidate will be responsible for the following duties:

• Calendar management and coordination: Managing Dr. Pérez Martínez’s schedule, organizing meetings, academic commitments, and scientific and institutional activities.
• Correspondence and communications management: Handling correspondence, enquiries, and communications, facilitating liaison with healthcare professionals, researchers, universities, institutions, scientific societies, and national and international collaborators.
• Meeting and event organization: Organizing meetings, seminars, visits, and scientific gatherings, including invitations, document preparation, logistical coordination, and follow-up on agreements and action items.
• Travel arrangements: Organizing business trips and professional travel, including bookings, registrations, expense settlements, and expense reporting.
• Administrative support for the unit: Preparing and monitoring purchase requests, budgets, orders, invoices, contracts, and supplier documentation, in coordination with the relevant departments.
• Document preparation and management: Preparing, proofreading, organizing, and archiving reports, presentations, dossiers, and institutional documentation in Spanish and English.
• Administrative coordination: Liaising with the administrative services of the hospital, IdiPAZ, CNIO, and UAM, as well as other collaborating organizations.

Specific Requirements

• A university degree, preferably in Communications, Journalism, Business Administration and Management, or a related discipline.
• Demonstrable professional experience in executive assistance, programme administration, or administrative coordination within healthcare, scientific, pharmaceutical, or research environments.

Languages ENGLISH Level Excellent

Research Field Other Years of Research Experience 1 - 4

Additional Information

• Contract type: Permanent contract for scientific and technical activities.
• Professional category: University Degree Holder, Group III, Area 2, in accordance with the applicable collective bargaining agreement.
• Working hours: Full-time, 37.5 hours per week.
• Personal leave: 6 working days per year.
• Annual leave: 22 working days per year.
• Non-working days: 24 and 31 December.

Eligibility criteria

The selection process will consist of two phases and the following scale will be applied, out of a maximum of 10 points:

-Training and curricular merits: 6 points.
-Personal interview: 4 points

In the event that two or more candidates match the values and needs of the institution and meet the conditions required for the post, and where there is a tie, the candidate with a certificate attesting to a minimum degree of disability equal to or greater than 33 per cent shall prevail.

Selection process

Once candidates send their application to the IdiPAZ email address, their applications are stored until the deadline for receipt of applications for the offer is up. The HR department of IdiPAZ will make a first selection of applications selecting those who meet the criteria required in the offer. The selected applications are then evaluated by the selection committee, composed of the head of human resources at IdiPAZ, the President of the IdiPAZ Internal Scientific Committee and the Project Manager which will apply the scales described in each. call for applications. Once the candidate is selected, he/she will be contacted by the HR department of IdiPAZ to provide the required documentation

Additional comments

Additional comments

Documentation to be submitted by each candidate:

- Collective Bargaining Agreement of the Group of Companies of the Biomedical Research Foundations of the Health Institutions attached to the Madrid Health Service (SERMAS).
-Scales to be used to evaluate the applications (varies according to the offer)

- Professional development opportunities within the institution:
-OTM-R Policy
- IdiPAZ equal opportunity policies