HR Analyst - Employment & Rewards - based in Luxembourg

European Investment Bank (EIB); Madrid; Presencial; EUR 60.000 - 90.000; Jornada completa

Descripción de la vacante

European Investment Bank (EIB) seeks an HR Analyst – Employment & Rewards based at its Luxembourg headquarters. You will coordinate HR processes, payroll, and benefits for local agents across External Offices, liaising with payroll providers and legal teams to ensure timely, compliant HR services.

You will manage remuneration, benefits, and contractual matters, while monitoring policy adherence and working with service providers to optimise processes and legal compliance.

Formación

• University degree (minimum and equivalent to a Bachelor) preferably in Human Resources, Law, Business Administration, Economics, Public Administration or related discipline.
• Minimum 3 years of relevant professional experience in HR, employment administration, remuneration, payroll, procurement, legal services or related field.
• Good knowledge of HR policies and practices and understanding of employment and contractual matters.
• Experience in international/multicultural environment would be an advantage.
• Experience in managing external service providers and procurement-related activities would be considered an asset.
• Knowledge of HR information systems like Business Objects, PeopleSoft, Oracle HCM or similar would be an advantage.
• Excellent knowledge of English and/or French with good command of the other; knowledge of other EU languages is an advantage.

Responsabilidades

• Act as Country Officer for designated External Offices.
• Ensure HR processes for the respective locations (recruitment, employment matters, payroll administration, time management, system updates, procurement) are followed.
• Review payroll/benefits outputs with local providers, investigate discrepancies and coordinate corrections.
• Monitor remuneration framework against EIB regulations and applicable law with local legal providers and HR lawyers.
• Contribute to selection/procurement of local service providers for payroll, legal services, health and pension schemes.
• Act as primary contact for local agents on HR matters and provide certificates as needed.
• Coordinate with Heads of Office and Business Partners for coherent responses and solutions.
• Update local agents’ data in internal systems; prepare briefings/analyses for management review.
• Interact with HR Systems team to develop/maintain IT systems for local agents administration.
• Contribute to policy development, harmonisation and improvement for local agents and external office staff.
• Monitor legislative/regulatory developments and assess impact on remuneration framework.
• Support recruitment and onboarding processes for local agents; ensure compliance with procedures and local law.
• Participate in cross-functional projects to improve HR processes, controls and systems.
• Ensure proper record-keeping and documentation per policy and audit requirements.

Conocimientos

HR policies

employment administration

remuneration

payroll

procurement

external service providers management

multicultural environment

language skills (English/French)

Educación

Bachelor degree

Herramientas

PeopleSoft

Oracle HCM

Business Objects

Descripción del empleo

HR Analyst – Local Agents - based in Luxembourg. This position is based at our Luxembourg headquarters and requires regular office presence. The EIB offers you the opportunity to live and work in a truly international and multi-cultural environment. We also offer relocation support. The EIB, the European Union's bank, is seeking to recruit for its Human Resources Directorate (HR), Analytics, Remuneration & Employees Services Department (ARES), Global Rewards and Planning Division (GRP), Overseas Remuneration Unit (OR) at its headquarters in Luxembourg, an HR Analyst – Employment & Rewards*.

This is a full-time temporary position at grade 4.

The term of this contract will be 15/12/2027.

• internal benchmark Associate Officer Human Resources

Panel interviews are anticipated for November/December.

Purpose

You will coordinate and deliver HR processes, payroll and benefits, employment matters for local agents in designated External Offices, including liaison with external payroll and legal providers, in order to ensure timely, accurate, compliant and high-quality HR services across locations.

Operating Network

You will report to the Head of Overseas Remuneration Unit.

You will act as Country Officer for a portfolio of External Offices, coordinating the delivery of HR services for local agents throughout the employment lifecycle. The role involves managing complex and sensitive employment, remuneration, payroll, benefits, contractual and service-provider matters across different national legal and regulatory environments, while ensuring consistency with the Bank’s internal policies and controls.

Accountabilities

• Act as Country Officer for the designated External Offices.
• Ensure that all HR related processes for the respective locations (eg. recruitment, employment matters, payroll administration, time management, system updates, procurement etc) are seamlessly followed.
• Review and reconcile monthly payroll and benefits outputs prepared by the local payroll providers, investigate discrepancies and coordinate corrective action to support accurate and timely payment. Prepare proposed amendments to employment documents, coordinate their legal review and execution, and maintain complete records in accordance with applicable requirements.
• Monitor the application of the remuneration framework against EIB regulations and with applicable law and regulations, by consulting the local legal providers and HR lawyers as needed.
• Contribute to the selection and procurement of local service providers that assist the Bank on local agents’ payroll management, legal services, as well as health and pension insurance schemes for local agents.
• Act as the operational relationship contact for designated local service providers, monitor service delivery against contractual obligations and service level agreements, and ensure the timely renewal, amendment and procurement of related contracts.
• Act as the primary contact for local agents in the respective allocated offices on HR matters, such as remuneration, benefits and contractual terms and conditions. Provide answers and prepare certificates requested by the local agents in the respective allocated offices.
• Maintain close collaboration with the respective Heads of Office & relevant Business Partners as appropriate on all these topics.
• Liaise with the colleagues in the Unit and the Head of Unit to ensure a coherent and uniform response and approach to solutions.
• Update local agents’ data & documents in internal systems as needed.
• Prepare briefings and preliminary analyses on specific cases to be submitted for review to the management.
• Interact with the HR Systems team to ensure appropriate development and maintenance of the IT systems to improve the administration of local agents.
• Contribute to the development, harmonisation and continuous improvement of policies, procedures and administrative frameworks relating to local agents and external office staff.
• Monitor legislative, regulatory and market developments in the countries under responsibility and assess their impact on the Bank's employment and remuneration framework.
• Support recruitment and onboarding processes for local agents, ensuring compliance with internal procedures and local legal requirements.
• Participate in cross-functional projects and initiatives aimed at improving HR processes, controls and systems.
• Ensure appropriate record-keeping and documentation in line with Bank policies, audit requirements and applicable data protection obligations.

Qualifications

• University degree (minimum and equivalent to a Bachelor) preferably in Human Resources, Law, Business Administration, Economics, Public Administration or a related discipline.
• Minimum 3 years of relevant professional experience, ideally in human resources, employment administration, remuneration, payroll, procurement, legal services or a related field.
• Good knowledge of HR policies and practices and an understanding of employment and contractual matters.
• Experience in an international and multicultural environment would be an advantage.
• Experience in managing external service providers and procurement-related activities would be considered an asset.
• Knowledge of Business Objects, PeopleSoft, Oracle HCM or similar HR information systems would be considered an advantage.
• Excellent knowledge of English and/or French (***) with a good command of the other. Knowledge of other EU languages would be an advantage.

Competencies

Find Out More About EIB Core Behavioural Skills Here

(*** ) Unless stated explicitly as a required qualification, a good command of French is not a pre-requisite for hire. As both English and French are however official working languages of the EIB, proficiency in both languages is a pre-requisite for your future career development. Any language clause in your contract must be fulfilled in order for you to be eligible for a promotion (either via the annual appraisal cycle or via an internal selection process). Proficiency is understood to mean the attainment of level 5 of the Inter Institutional language courses, corresponding to B1.2 of the Common European Framework of Reference for Languages (CEFRL). The Bank offers appropriate training support.

We hire and value talent with unique characteristics, creating a work environment where they can be themselves. We believe that Diversity, Equity and Inclusion makes us a performing and innovative organisation. We encourage all suitably qualified and eligible candidates to apply regardless of their gender identity/expression, age, racial, ethnic and cultural background, religion and beliefs, sexual orientation, disability or neurodiversity.

If you require reasonable accommodation during the recruitment process due to a disability, neurodivergence, or a chronic health condition, please contact the EIB Recruitment team [e-mail] who will manage your request appropriately.

By applying for this position, you acknowledge the importance of maintaining the security and integrity of the Information of the EIB Group. In case of selection for the position, you agree to comply with all measures (policies, controls, document classification and management) implemented by the EIB Group to prevent unauthorised disclosure of any information or any damage to the EIB Group reputation.

Deadline for applications:12th of October 2026.