Head of Support Excellence & Transformation at osapiens

osapiens; Madrid; Híbrido; EUR 90.000 - 150.000; Jornada completa

Descripción de la vacante

osapiens is seeking a Transformation Leader for its Global Support team in Madrid. This full-time, on-site role is hybrid, with up to two days of home office per week, and focuses on turning Support into an intelligent, automated, and continuously improving organization.

You will lead a high-performing team and drive process improvements across Product, Delivery, and Engineering. We value 7+ years in Digital Transformation or SaaS/enterprise tech, with a proven track record in automation,

Formación

• 7+ years in Digital Transformation, Process Excellence, or Customer/Support Operations, preferably SaaS or enterprise tech.
• Background in strategic consulting focused on Digital Transformation or IT-transformation initiatives.
• Proven success implementing automation, AI-enabled support, self-service portals, and process improvements.
• Analytical mindset with data-driven decision making and strong leadership.

Responsabilidades

• Lead and develop a global Support team focused on ownership, learning, and customer obsession.
• Redesign processes, implement automation, and build scalable systems to absorb growth.
• Reduce repetitive tickets by guiding customers to documentation and AI support.
• Analyze ticket data to identify root causes and drive cross-functional improvements.
• Define and track KPIs (MTTR, CSAT, deflection, backlog, SLA) and run weekly reviews.
• Collaborate with Customer Success, Delivery, Product, Engineering, and platform teams to ensure seamless handovers.
• Lead in crises with calm, structured leadership during major incidents and changes.
• Embed retrospectives and measurable experiments to raise performance monthly.

Conocimientos

Leadership

Stakeholder management

Data-driven decisions

Process transformation

Automation

AI-enabled support

Change management

Team building

Descripción del empleo

This Full time on site position offers great opportunities for career growth.

Description Department: Customer Support Employment type: Full-time Location: Madrid Workplace: Hybrid (with up to 2 days home office per week)

About osapiens osapiens helps global companies build transparent, compliant, and sustainable supply chains. Our platform powers 2 500 + enterprise clients — from leading DAX and S&P 500 companies, to key players in manufacturing, to most major retailers, and all the way down the supply chains to cacao farmers in some of the most remote regions of the world. If our systems are down, imports into Europe could halt, production lines across industries would stop, and thousands of trucks could no longer deliver worldwide. Our holistic platform for supply-chain transparency, resilience, and automation helps businesses grow responsibly — with sustainability and scalability always in focus. That’s why our Support organization is mission‑critical. When we perform well, global supply chains keep moving; and sustainability goals become reality.

The Challenge Our Support team currently handles around 2000 tickets per month, ranging from simple knowledge questions to production‑critical incidents. As osapiens continues to scale rapidly, your mission is to decouple customer growth and solution adoption from ticket and FTE growth, by transforming Support into an intelligent, automated, and continuously improving organization. This is not a typical maintenance role, it’s a transformation mission and mandate.

Your Responsibilities

• Lead & Inspire: Build and develop a high‑performing global Support team that thrives on ownership, learning, and customer obsession.
• Transform & Automate: Redesign processes, implement automation, and build scalable systems that absorb growth efficiently.
• Drive Deflection: Reduce repetitive tickets by steering customers toward documentation, refining the AI support assistant, and expanding self‑service.
• Eliminate Root Causes: Analyze ticket data, identify recurring drivers, and translate insights into concrete improvements for Product, Delivery, and Engineering.
• Operational Excellence: Define and track KPIs (MTTR, CSAT, deflection, backlog, SLA compliance); lead weekly performance reviews.
• Cross‑Functional Collaboration: Partner closely with Customer Success, Delivery, Product management and Development, andour platform teams, to ensure seamless handovers and issue prevention.
• Lead in Crises: Act as the calm, structured, and transparent leader, both customers and teams rely on during major incidents and change processes.
• Continuous Improvement: Embed retrospectives, feedback loops, and measurable experiments that raise the bar every month.

Your Experience

7+ years’ experience in Digital Transformation, Process Excellence, or Customer / Support Operations, ideally in SaaS or enterprise technology. Background in strategic consulting roles focused on (Digital) Transformation. Ideally from leading IT‑transformation consultancies or high‑growth tech scale‑ups (ideally B2B, such as Celonis). Proven success implementing automation, AI‑enabled support, self‑service portals, and process improvements. Analytical mindset: you use data to diagnose, prioritise, and drive decisions. Excellent leadership and stakeholder‑management skills: you can inspire teams and influence executives. Hands‑on, pragmatic working style: you don’t just manage change, you drive it. Passion for operational excellence, sustainability, and creating meaningful global impact.

Success After 12 Months Success isn’t measured only by KPIs, it’s felt in collaboration, trust, and daily momentum. All relevant knowledge is clearly documented and accessible to the customer directly as well as through the chatbot. A significant portion of tickets is automatically deflected, and documentation gaps are steadily closed — ideally in an automated way, with a direct link to development outputs. No tickets remain stalled waiting on the customer or pending on bug tickets that have already been resolved. Improvement ideas are framed empathetically, with reference to the development roadmaps. Team members are constantly progressing and improving their capabilities — excelling in communication, leading with drive, and spotting opportunities for improvement. Team leads in particular stay continuously engaged in the improvement process, pushing the boundaries of what’s possible. Everyone in the organization is working toward the same goal, and Support is seen as the trusted driver of customer satisfaction and effective issue resolution. That’s the transformation we’re aiming for i.e. scalable excellence built through automation, alignment, and shared purpose.

• Ticket volume growth decoupled from customer and FTE growth.
• Significant reduction in escalations to customers and Development.
• Deflection and AI automation deeply embedded in operations.
• Continuous improvement loop established between Support, Product, and Delivery.
• Support recognized company‑wide as a strategic pillar of customer experience and business continuity.

What makes this role unique? Mission‑Critical Impact: If osapiens systems stop, global supply chains stop. Your leadership keeps them running.

• Purpose‑Driven Company: You’ll directly help prevent deforestation, enable fair labor, and drive global sustainability.
• Strategic Seat in CX: You’ll drive support as strategic pillar, and influence the customer journey overall.
• Transformation Ownership: Full mandate to redesign processes, tools, automation, and team structures as you see fit.
• Visibility & Growth: Your impact will be visible every day in customer satisfaction, operational scalability, and the resilience of thousands of supply chains worldwide.

About osapiens osapiens develops holistic Software-as-a-Service solutions that help global companies ensure transparency, efficiency, and trust across their entire value chain. Through its cloud platform, the osapiens HUB, the company leverages innovative technologies, including artificial intelligence, to strengthen businesses while promoting human rights, ecological responsibility, and sustainable corporate governance. Founded in 2018 and headquartered in Mannheim, Germany, osapiens works with around 2,500 companies in over 50 countries across industries such as consumer goods, automotive, fashion, pharmaceuticals, and medical products. The company is backed by Goldman Sachs and Decarbonization Partners, reinforcing its commitment to responsible, sustainable growth and has reached unicorn status in January 2026.