Global Executive Assistant & Project Manager - Market Entry

NSUS Group; Barcelona; Hybrid; EUR 32,000 - 39,000; Full time

Benefits offered by this job

Annual bonus (10% of base)

Annual paid leave

ULS University access

Volunteering days

Flexible working arrangements

Job summary

UL Solutions IT Project Manager role seeks a seasoned leader to drive a global customer‑facing digital platform for Retail & Consumer Products. The position follows a hybrid model (3 days in office, 2 from home) and is based in Warsaw, Poland or Barcelona, Spain.

You will oversee SDLC, govern multi‑project programs, and coordinate with executives on ROI and budgeting while leading cross‑functional teams across geographies.

Qualifications

• Bachelor's degree required; advanced degree preferred.
• Experience with cross-geographical project coordination and management.
• Experience developing business cases for major capital investments.
• PMP and/or Agile certifications preferred but not required with hands-on delivery experience; ITIL Foundations optional.

Responsibilities

• Lead delivery and ongoing development of a global customer-facing digital platform.
• Manage projects within budget and schedule while meeting business requirements.
• Track milestones and report progress to leadership and project stakeholders.
• Oversee SDLC with basic technical understanding of software development.
• Plan programs, monitor progress, and govern lifecycle processes across requirements, development, testing, and QA.
• Provide leadership to one or more project teams and manage risks and issues.
• Interface with executives and business unit leaders; develop ROI and other financial measures; manage vendor relationships.
• Define program governance and coordinate interdependencies across projects.

Skills

Leadership

Technical acumen

Interpersonal skills

Cross-functional leadership

Analytical thinking

Financial skills

Strategic planning

Independent decision making

Education

Bachelor's degree

Advanced degree preferred

MBA / MA in Project Management

MS in CS / IT

Job description

UL Solutions IT Project Manager

UL Solutions is seeking an IT Project Manager to lead the delivery and ongoing development of a global customer‑facing digital platform for our Retail & Consumer Products business.

The role follows a hybrid working model (3 days in the office, 2 from home) and is based in Warsaw, Poland or Barcelona, Spain.

• Be involved in developing, modifying, and executing Software/Technology/IT Programs that have global company‑wide reach
• Be responsible for delivering all projects within budget and schedule while meeting the strategic and business requirements
• Track key project milestones and recommending adjustments to leadership, managers and/or Project Managers
• Understand Software Development Life Cycle (SDLC), with basic technical understanding on Software Development
• Plan the overall program, monitor the progress and follow the internal Software/Technology/IT Project Lifecycle process and gate reviews for requirements, development, Testing, and QA reviews before going live with solutions
• Provide overall leadership and support to one or more project teams
• Act as front‑line contact on program related activities, issues, and risks
• Manage risks and issues and take corrective measurements
• Regularly interact with senior management and leadership on Software/Technology/IT Programs with significant scope and budget
• Interface with C‑Suite Executives and Business Unit Leaders, Finance and develop ROI, IRR and other financial measures, and with Purchasing, develop purchase orders, and manage suppliers and vendor relationships
• Define the program governance (controls). Coordinate the projects and their interdependencies
• Manage and utilize resources across projects
• Bachelors' degree required; Advanced degree preferred
• Examples include MBA, MA in Project
• Management, or master's degree in Computer Science, Information Technology, or equivalent work experience; over ten years of project management experience running large‑scale, distributed/complex projects with multiple parallel threads of work
• Experience developing, evaluating and submitting business cases for major capital investments
• Experience with cross geographical project coordination and management
• Experience with developing RFI/RFP and scoring mechanisms would be preferred
• Experience in Organizational Change Management PMP and/or Agile certifications preferred but not required with related hands‑on delivery experience; ITIL Foundations preferred but not required

SKILLS

• Must have demonstrated leadership ability, technical and business acumen, and industry knowledge
• Ability to innovate under new and/or changing conditions
• Excellent interpersonal and communication skills, and proven ability to work effectively with all organizational levels, with Executive Level reporting and escalation experience
• Proven ability to build and lead integrated teams from various internal and external organizations across multiple sites
• Strong analytical, problem solving and financial skills. Communication across programs, projects and areas (business functions and IT functions)
• Background in the development of strategic and tactical planning of technology and people resources necessary for successful completion of several large‑scale projects
• Ability to achieve broadly communicated objectives with a minimal amount of supervision
• Ability to promote innovative ideas and accept the risks that are required to lead change
• Ability to make decisions independently and to assume higher‑level leadership responsibilities in critical situations

What we offer

• The salary range for this position in Poland is PLN 140,000 to 170,000
• Eligible for an annual bonus with a target payout of 10% of base salary
• Annual paid leave
• Access to ULS University to support continuous learning and career growth
• Two volunteering days per year for community engagement
• Flexible working arrangements to support work‑life balance

Disclaimer: This role is gender‑neutral and open to all qualified applicants, regardless of gender identity or expression.

UL LLC has been and will continue to be an equal opportunity employer. To assure full implementation of this equal employment policy, we will take steps to assure that:
Persons are recruited, hired, assigned and promoted without regard to race, color, age, sex or gender, sexual orientation, gender identity, gender expression, transgender status, religion, creed, national origin, ethnicity, citizenship, ancestry, disability, genetic information, military or veteran status, pregnancy, marital or familial status, or any other protected category under applicable law.