Finance Officer

World Vision International (New); Castilla y León; On-site; EUR 30,000 - 42,000; Full time

Job summary

World Vision International is seeking an experienced Finance Officer to oversee accounting, reporting, payroll and compliance for a fixed-term local contract in Spain. You will review payments, prepare revenue and expense reports, manage system updates and support tax and regulatory compliance.

The role requires a Bachelor\’s degree in Accounting/Finance and at least 3 years in an NGO or similar setting, with strong knowledge of financial controls and experience with workflows in

Qualifications

• Minimum 3 years of accounting experience in an NGO or similar setting.
• Experience with humanitarian aid programs is a plus.
• Strong knowledge of financial controls, procedures and staff management.

Responsibilities

• Review source documents and payments for local compliance and donor regulations.
• Ensure timely and accurate financial data entry in standard registers.
• Prepare and submit payrolls for volunteers and staff with compliant timesheets.
• Support tax, social security, and mandatory reports with local authorities.
• Coordinate with system managers to create accounts and update procedures.

Skills

Financial management

Accounting

Reporting

Payroll management

Staff management

Microsoft Office

Education

Bachelor’s degree in Accounting/Finance

Tools

SunSystems

Coupa

Provision

AmanaCard

Job description

With 75 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith. Come join our 31,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!

Employee Contract Type: Local - Fixed Term Employee (Fixed Term)

Job Description

• A. Financial Management and Reporting
  • A.1 Accounting
    • 1. Review of the source documents/ payment packages before processing the payments to ensure alignment with local legislation and WVI and donor regulations.
    • 2. Ensure accurate and timely financial data into the standard registers as required based on WVI Policies
    • 3. Ensure timely process is done for Partner Payment Requests through Provision System.
    • 4. All submitted EERs (employee expense reports) are reviewed timely and there is no outstanding advance to the staff.
    • 5. Updating and uploading of payment list into the Online Platform-AmanaCard and ensure smooth coordination between Money Agent Company and Suppliers/Staffs.
    • 6. Preparation and submission of Money Agent Invoices through Coupa for payment purposes.
    • 7. Follow up on the invoices which need to be accrued.
  • A.2 Reporting
    • 8. Support the Senior Finance Officer/Accounts Manager in ensuring the FFR package prepared and submitted on a timely manner by ensuring timely preparation of the following:
    • Monthly Allocation of office and apartments rent.
    • All cash accounts are reconciled monthly
    • Ensure that Balance Sheet accounts are clear/reconciled.
• A.3 Payroll and Benefits
  • 1. Review Payrolls for Volunteers and Casuals and ensure that they are compliant with timesheets.
  • 2. Provide support to P&C in the preparation of Syria Staff Payrolls and Creating accounts on System.
  • 3. Ensure that Accrual Vouchers for Payrolls are performed before end of month.
  • System management and update
    • 1. Creating of Supply Chain Approval on Provision.
    • 2. Create New T codes in SunSystems when needed.
    • 3. Creating New Employee Accounts for Payment Purposes.

B. Capacity building

• 1. Provide financial orientation and coaching to other employees and answer inquires and provide support as needed.
• 2. Deliver Orientation to new joiners.
• 3.Support Team for Timesheet Preparation through System.

C. Risk management and Compliance

• 1. Ensure accurate and timely submission of tax, social security and other mandatory reports required by local governmental bodies.
• 2. Coordination with Certified Public Accountant, Board of Associations and other local government offices.
• 3. Assist the Senior Finance Officer in audit preparation to provide required information.
• 4. Ensure all original vouchers and other financial documentation are filed/archived properly and safely, backup documentation is ready for any internal and external Audit. Perform other duties as required.

Required Professional Experience

• Minimum 3 years of experience in accounting position with medium business/medium NGO/government agency
• Experience with humanitarian aid in-country is a plus
• Practical knowledge of financial systems, internal financial controls & procedures and staff management skills

Required Education, training, license, registration, and certification

• Bachelor’s degree in Accounting, Finance or Business Administration, or a related field

Preferred Knowledge and Qualifications

• Solid knowledge of accounting principles, financial systems, budget/cash flow monitoring and internal accounting controls.
• Solid knowledge of government grant regulations and financial reporting requirements.
• Ability to solve complex problems and to exercise independent judgment.
• Knowledge on Turkish Social Security and Tax Legislation is an asset.
• Good working knowledge of computerized accounting systems must be computer literate in Microsoft Office programs.
• Analytical skills and good attention to detail.
• Good oral/written and interpersonal skills.
• Ability to work on a cross-cultural environment with a multi-national staff.
• A full commitment to World Vision’s core values and mission statement.
• Full adherence to World Vision’s Child Protection, Code of Conduct and Conflict of Interest policies
• Full Adherence to security protocols

Language Requirements

• Proficiency in written and spoken in Arabic and English, Turkish is an asset.

Applicant Types Accepted

• Local Applicants Only

Our vision for every child, life in all its fullness. Our prayer for every heart, the will to make it so. As a global Christian relief, development and advocacy organisation, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith. Learn more about our work at wvi.org.

Our organisational culture reflects a "Partnership" of World Vision offices in 100 countries and 31,000+ staff working towards one vision: life in its fullness for every child.

A career with World Vision is a God-given calling, and we believe that every staff member has been brought to World Vision for God’s purposes. Whether working from home, in an office, or with children and community members, we celebrate and embrace each staff member’s diverse background and talents – knowing that together, we can make a difference. Together, #WeAreWorldVision. Learn more about our culture.

Our people are our greatest asset. Each staff member brings their unique experience and God-given talents to the organisation – in return World Vision provides employees a competitive "Total Rewards" package tailored to the context in which they work. Learn more about benefits.

Have questions about applying to a job with World Vision? See our Frequently Asked Questions.