Facilities & Infrastructure Manager

BCMATERIALS, BASQUE CENTER FOR MATERIALS, APPLICATIONS AND NANOSTRUCTURES; Bilbao; Presencial; EUR 39.000 - 53.000; Jornada completa

Descripción de la vacante

BCMaterials is seeking a Facilities & Infrastructure Manager to oversee and maintain BCMaterials’ laboratory and office facilities in Bilbao. You will manage maintenance, coordinate a team of technicians, and drive improvements to infrastructure services while supporting researchers in a dynamic, international setting.

The role requires a degree in engineering and 4+ years’ experience in facilities or technical services, with strong knowledge of building systems, safety regulations and

Formación

• Degree in Industrial Engineering, Mechanical Engineering, Electrical Engineering, Building Engineering, another scientific degree, or an equivalent technical qualification.
• 4+ years of professional experience in facilities, infrastructure, engineering projects, technical services or maintenance management.
• Experience in labs, scientific facilities, or technical infrastructures.
• Experience coordinating external contractors and service providers.
• Solid understanding of building and laboratory infrastructure systems (Electrical, HVAC, ventilation/extraction, gas distribution, water, safety).
• Ability to interpret technical drawings and engineering documentation.
• Advanced proficiency with Microsoft tools, ticket management platforms, and digital documentation systems.
• Fluent English (CEFR B2 or higher) in an international work environment.
• Advanced proficiency in Spanish is mandatory for professional communication.

Responsabilidades

• Ensure correct operation, maintenance and improvement of technical installations and facilities; coordinate with external building services.
• Plan and supervise preventive and corrective maintenance activities.
• Coordinate maintenance companies, contractors and technical suppliers.
• Monitor technical service quality, compliance and performance.
• Analyse requirements for new equipment and research activities.
• Lead implementation of approved projects and monitor completion.
• Act as internal reference for health and safety matters; promote safety compliance.
• Assist in procurement technical specifications, analyze quotations, support tendering and contract processes.
• Maintain technical documentation, facility layouts and infrastructure records.
• Lead the laboratory assistants and technicians; organize priorities and workloads.
• Liaise with building owners, authorities, contractors and service providers.

Conocimientos

Facilities management

Project management

Contractor coordination

Technical documentation

CAD tools

SharePoint/Jira/Confluence

English (CEFR B2+)

Spanish fluency

Building systems knowledge

Safety compliance

Educación

Engineering degree

Herramientas

CAD tools

SharePoint

Confluence

Jira Service Management

Descripción del empleo

BCMaterials is seeking a motivated and experienced professional for the position of Facilities & Infrastructure Manager, to oversee and manage their laboratory and office facilities. The ideal candidate will be responsible for managing maintenance tasks and organizing a team of laboratory technicians to ensure the proper functioning of existing infrastructure services and provide support to researchers, as well as for finding solutions for the frequent renovations, adaptations, and expansions required by the facilities.

The position is within the framework of an international and multidisciplinary environment. BCMaterials is an autonomous research centre, included in the BERC’s (Basque Excellence Research Centers) network and its mission is to generate knowledge on the new generation of materials, turning this knowledge into (multi)functional solutions and devices for the benefit of society. The successful candidate will report directly to the General Manager and will work in coordination with other service managers in the organization.

REQUIREMENTS

• Degree in Industrial Engineering, Mechanical Engineering, Electrical Engineering, Building Engineering, another scientific degree, or an equivalent technical qualification.
• A minimum of 4 years of professional experience in facilities, infrastructure, engineering projects, technical services or maintenance management.
• Experience working in technical environments involving laboratories, scientific facilities, industrial buildings, technical installations or similar infrastructures.
• Experience coordinating external contractors and technical service providers.
• Solid understanding of building and laboratory infrastructure systems, including:
  • Electrical installations.
  • HVAC systems.
  • Ventilation and extraction systems.
  • Technical gas distribution networks.
  • Water and utility services.
  • Safety-related installations.
• Ability to analyse infrastructure requirements associated with new scientific equipment and laboratory adaptations.
• Ability to interpret technical drawings and engineering documentation.
• Advanced proficiency of Microsoft software tools, ticket management platforms, and digital documentation systems.
• Effective written and verbal communication skills in English, at B2 level or higher according to the Common European Framework of Reference for Languages (CEFR). Candidates must be able to communicate effectively in an international working environment.
• Advanced proficiency in Spanish is mandatory. The candidate must be able to communicate fluently and effectively in a professional environment. Accreditation may be required if deemed necessary.

ADDITIONAL VALUED SKILLS AND EXPERIENCE

• Experience in research centres, universities, scientific facilities, hospitals or other highly technical environments.
• Experience preparing technical specifications and supporting public procurement or tendering procedures.
• Experience using CAD tools, SharePoint, Confluence, Jira Service Management, Assets or similar applications and platforms for collaboration, documentation and ticket management.
• Qualification as a Higher-Level Occupational Risk Prevention Technician
• Experience coordinating preventive activities, contractors and external service providers.
• Knowledge of occupational health and safety regulations applicable to technical facilities and laboratory environments.
• Ability to work effectively with highly qualified scientific personnel while maintaining institutional consistency and compliance requirements.
• Negotiation and stakeholder-management skills.
• Strong organisational and documentation capabilities.
• Ability to take ownership and operate autonomously.
• Structured and methodical approach to decision-making.
• Commitment to continuous improvement and long-term infrastructure planning.
• Strong commitment to safety, regulatory compliance and good engineering practices.

WORK PROGRAM AND RESPONSIBILITIES:

Facilities and Infrastructure Management

• Ensure the correct operation, maintenance and improvement of all technical installations and facilities managed by BCMaterials, and coordinate with third parties regarding externally managed building services.
• Plan and supervise preventive and corrective maintenance activities.
• Coordinate external maintenance companies, contractors and technical suppliers.
• Monitor technical service quality, compliance and performance.

Laboratory Adaptation and Technical Projects

• Analyse requirements associated with new scientific equipment and research activities.
• Evaluate alternative technical approaches and identify the most efficient solution from operational, technical and economic perspectives.
• Lead implementation of approved projects and monitor execution until completion.

Occupational Health and Safety

• Act as internal reference person regarding occupational health and safety matters.
• Promote compliance with safety regulations and institutional standards.
• Coordinate contractor activities and ensure adherence to applicable safety procedures.

Procurement and Contracting Support

• Assist in preparing technical specifications for procurement, works and service contracts.
• Request, analyse and compare supplier quotations.
• Support tendering and procurement processes from a technical perspective.
• Monitor contractor performance and contractual compliance.

Documentation and Asset Management

• Maintain accurate and up-to-date technical documentation.
• Maintain facility layouts, drawings and infrastructure records.
• Maintain inventories related to facilities, technical assets and infrastructure.

Team Leadership

• Manage the team of laboratory assistants and technicians.
• Organise priorities and workloads.
• Promote safe and efficient working practices.

Stakeholder Management

• Serve as primary technical interface between infrastructure service providers and insitute's scientific groups.
• Liaise with building owners, public authorities, external contractors and service providers.

Collaboration with the process of Access Permissions to the Center

SALARY

46.000 euros gross per year.