Facilities Coordinator - Office Manager

Cushman & Wakefield; Cadalso de los Vidrios; Presencial; EUR 32.000 - 42.000; Jornada completa

Descripción de la vacante

Cushman & Wakefield in Alcobendas (Madrid) seeks a Facilities Coordinator to manage day-to-day office operations, ensuring a high-quality workplace experience for colleagues and visitors.

You will be the on-site presence, coordinate service providers, manage health and safety, and work with IT to ensure secure access and smooth reprographics, reporting into the Workplace Manager.

Formación

• Excellent communication and presentation skills.
• Experience in office management or administration.
• Ability to manage multiple stakeholders and vendors.
• Budget and cost awareness.
• Advanced English language proficiency.

Responsabilidades

• Act as the visible on-site presence and primary point of contact for the office.
• Oversee daily office operations and support colleagues.
• Coordinate on-site service providers and suppliers.
• Maintain the KPI system for the location and report on performance.
• Support Health & Safety, sustainability, and risk management activities.
• Collaborate with Client IT on access, security, and reprographics.

Conocimientos

Communication skills

Negotiation

Stakeholder management

Vendor management

Budget awareness

English (C1)

Descripción del empleo

Job TitleFacilities Coordinator - Office ManagerJob Description SummaryAs a key member of a global team, you will be responsible for the day-to-day management, service delivery, and ownership of the assigned office location within the client’s estate. The role ensures a high-quality workplace and office experience, while meeting all contractual service quality, commercial, and compliance requirements.Job DescriptionAct as a visible on-site presence and primary point of contact for the office and workplace experience.Be accountable for the overall office environment, ensuring a consistently high-quality experience for colleagues and visitors.Oversee daily office operations, supporting colleagues with workplace and office-related needs.Understand and live the Client values, and articulate how they are applied in the execution of Workplace and Office Management responsibilities.Understand, commit to, and uphold the Operating Principles of the C&W–Client contract.Understand Client priorities as they apply to the location and daily office operations.Ensure all third-party and office-related services are delivered in line with the commitments of the global contract.Manage and coordinate on-site service providers and suppliers.Recommend changes to third-party supplier arrangements where service quality, commercial performance, or compliance are compromised.Build and maintain strong relationships with key Client colleagues, acting as a trusted and approachable Office Manager and support resource.Contribute to the 9-point Key Performance Indicator (KPI) system for the location, covering colleague experience, commercial performance, and compliance.Support and help manage minor works and office improvements as directed by Client, assisting the Workplace Manager.Ensure the Workplace Guide / Office Services Directory for the location remains fully up to date at all times.Work closely with the Client IT team to ensure seamless office operations, including access and security, visitor management, desktop IT, network availability, and reprographicsSupport the management of commercial and operational risk at the location, maintaining an up-to-date risk register to minimise and mitigate known and unforeseen risks.Contribute to the management of Health & Safety within the office, minimising or eliminating lost-time incidents and completing all required audits and reporting.Support the effective management of sustainability initiatives within the office, in line with Client requirements.RequirementsPrevious experience in office management and/or administration rolesStrong communication, presentation, and negotiation skills.Team player, People and stakeholder management skills.Relationship and vendor management.Budget and cost management awareness..English level: ADVANCED (C1)Location: Alcobendas (Madrid)Cushman & Wakefield is an equal opportunity / affirmative action employer. All qualified candidates will receive consideration for employment without regard to ethnicity, gender, gender identity or expression, sexual orientation, age, disability, religion, marital status, or any other legally protected characteristic. Cushman & Wakefield is committed to equity in employment, and our goal is to have a diverse, inclusive and barrier-free workplace. If you are a person with a disability and need any other accessible accommodations during the hiring process, you are invited to bring this to the Talent Acquisition Advisor’s attention once they have made contact.INCO: “Cushman & Wakefield”