Executive Assistant to the Global SVP

Celonis; Madrid; Híbrido; EUR 60.000 - 90.000; Jornada completa

Descripción de la vacante

Celonis is seeking a highly professional Executive Assistant to support our Global SVP of Value Engineering, providing top-level calendar, travel, and communications support in a fast-paced, international setting.

You will partner with leaders across the organization, manage meetings, draft correspondence, and help advance strategic initiatives, with English fluency required and German a plus.

Formación

• At least 5 years working as an Executive Assistant, including experience supporting at C-Suite or SVP level with a Global remit.
• Professional fluency in English. German is a plus.
• Experience managing remote relationships across multiple stakeholder levels.
• Experience supporting content for internal and external schedules and presentations.
• Ability to quickly understand complex information and context.
• Experience supporting both internal and external project management and delivery.
• Excellent organisation skills while seeking to improve processes at all times.
• Superb attention to detail with the ability to achieve thoroughness and accuracy.
• Comfortable providing structure within an entrepreneurial and dynamic environment.
• Working with discretion, maturity and consistency.
• Strong sense of initiative and ownership.
• Advanced Google Suite + Microsoft Office skills. Claude and other AI experience.
• Strong interpersonal, collaborative, and communication skills.
• Flexibility to provide support during off-hours as needed in a truly international environment.
• High communication skills and analytical mindset

Responsabilidades

• Provide outstanding EA support, including detailed calendar management, expense report management, and complex domestic & international travel coordination
• Maintain close relationships and contribute effectively within the Executive Assistant community
• Manage the coordination of leadership meetings for the Value Engineering Organisation while driving transparent, regular communication among the Leadership team
• Manage, prioritise, and draft incoming/outgoing correspondence
• Coordinate meetings, including attendee management, materials preparation, room set-up and issue resolution
• Assist in creating and editing documents and presentations for internal and external audiences
• Strategic alignment, coordination, management, and delivery of in-flight projects working with multiple teams across all areas of the business
• Identify, propose, and implement solutions to enhance the Global SVP's daily and ongoing operations
• Travel with the Global SVP 2-3 times per year to support Quarterly Business Reviews (QBRs) across key global locations including New York, India, and Munich

Conocimientos

Executive support

C-Suite support

English fluency

German a plus

G Suite & Office

Remote stakeholders

Descripción del empleo

Celonis is the trusted platform to industrialize Enterprise AI. At our core is the Celonis Context Model - which combines process data, business knowledge, and intelligence into a living digital twin of the enterprise that AI can actually understand, turning AI's operational blind spots into operational clarity. World's leading companies trust Celonis and its global ecosystem of partners to make their AI agents, people, systems, and processes work together, achieving transformational outcomes. We believe there's a massive opportunity to unlock global productivity and sustainability by giving AI the context to understand how every business process really works. Join our mission to make processes work for people, companies, and the planet.

The Role:

We are seeking a highly professional and dynamic Executive Assistant to support our Global SVP of Value Engineering, bringing proven experience backing C-level or SVP executives in a global organisation.

As the Executive Assistant to the SVP of Value Engineering you will work closely with the Customer and GTM Leadership teams, Celonis Executives and other internal and external parties as the primary point of contact for all matters pertaining to the Global SVP. You are someone who thrives under pressure, loves working in a fast-paced environment, has a growth-mindset and is truly passionate about enabling Executives.

Not only will you join Celonis as a trusted partner to one of the most senior and broad-reaching leaders in the business, you will become a true business partner - bringing an exceptional opportunity for further career advancement with one of the most exciting technology companies in the world right now.

The work you'll do:

• Provide outstanding EA support, including detailed calendar management, expense report management, and complex domestic & international travel coordination
• Maintain close relationships and contribute effectively within the Executive Assistant community
• Manage the coordination of leadership meetings for the Value Engineering Organisation while driving transparent, regular communication among the Leadership team
• Manage, prioritise, and draft incoming/outgoing correspondence
• Coordinate meetings, including attendee management, materials preparation, room set-up and issue resolution
• Assist in creating and editing documents and presentations for internal and external audiences
• Strategic alignment, coordination, management, and delivery of in-flight projects working with multiple teams across all areas of the business
• Identify, propose, and implement solutions to enhance the Global SVP's daily and ongoing operations
• Travel with the Global SVP 2-3 times per year to support Quarterly Business Reviews (QBRs) across key global locations including New York, India, and Munich

The experience you need:

• At least 5 years working as an Executive Assistant, including experience supporting at C-Suite or SVP level with a Global remit
• Professional fluency (written and oral) in English. German is a plus.
• "Experience managing remote relationships across multiple stakeholder levels"
• Experienced in the preparation of content for internal and external schedules and presentations
• Ability to quickly understand complex information and context
• Experience supporting both internal and external project management and delivery
• Excellent organisation skills while seeking to improve processes at all times
• Superb attention to detail with the ability to achieve thoroughness and accuracy
• Comfortable providing structure within an entrepreneurial and dynamic environment
• Working with discretion, maturity and consistency
• Strong sense of initiative and ownership
• Advanced Google Suite + Microsoft Office skills. Claude and other AI experience.
• Strong interpersonal, collaborative, and communication skills
• Flexibility to provide support during off-hours as needed in a truly international environment
• High communication skills and analytical mindset

What Celonis can offer you:

• Pioneer Innovation: Work with the global leader in Process Mining and the Process Intelligence Graph to shape the future of AI-driven business operations.
• Ownership from Day 1: Every full-time "Celonaut" is an owner, receiving Restricted Stock Units (RSUs) and merit-based refresh grants.
• Unrivaled Family Support: Benefit from our inclusive parental leave policy-24 weeks of fully paid leave for primary carers and 12 weeks for supporting carers, available from your first day of employment.
• Work-Life Integration: Enjoy Unlimited PTO (in applicable regions) and generous PTO globally, as well as a flexible hybrid work model that balances remote focus with vibrant office collaboration.
• Continuous Growth: Elevate your skills through our 70-20-10 learning framework, mentorship programs, and access to a dedicated learning platform.
• Holistic Well-being: Prioritize your health with subsidized Wellhub memberships, mental health counseling, and dedicated "Wellness Weeks" that prioritize