Executive Assistant

Celonis; Madrid; Sur place; EUR 45 000 - 75 000; Plein temps

Résumé du poste

Celonis is seeking a highly professional Executive Assistant to join the Executive Chairman & President’s Office. You will provide high-level support, act as a trusted partner to the Executive Office, and manage a complex international calendar and travel logistics in a fast-paced global environment.

You will work closely with the executive leadership team, coordinate priorities, and handle confidential information with discretion, contributing to seamless operations across Celonis.

Qualifications

• Extensive experience working as an Executive Assistant, including experience supporting at C-Suite with a Global remit.
• Excellent organizational and communication skills with high discretion and ability to manage complex priorities.

Responsabilités

• Provide high-level executive support to the Executive Chairman & President in a fast-paced, globally operating environment.
• Act as a trusted partner and extension of the Executive Office, anticipating needs and proactively managing priorities.
• Own and strategically manage a complex, international calendar, balancing business priorities, travel, meetings and personal commitments.
• Prepare the Executive Chairman for key meetings with the right context, materials, people and information.
• Manage complex international travel and logistics end-to-end, including last-minute changes.
• Coordinate and follow up on strategic projects, meetings and action items across the Executive Office and leadership team.

Connaissances

Executive support

C-suite support

Calendar management

Travel coordination

Discretion

Description du poste

Celonis is the trusted platform to industrialize Enterprise AI. At our core is the Celonis Context Model — which combines process data, business knowledge, and intelligence into a living digital twin of the enterprise that AI can actually understand, turning AI's operational blind spots into operational clarity. World's leading companies trust Celonis and its global ecosystem of partners to make their AI agents, people, systems, and processes work together, achieving transformational outcomes. We believe there's a massive opportunity to unlock global productivity and sustainability by giving AI the context to understand how every business process really works. Join our mission to make processes work for people, companies, and the planet.

The Role

We are seeking a highly professional, proactive and dynamic Executive Assistant to join the Executive Chairman & President’s Office at Celonis. The role will provide executive support within the office of the Executive Chairman & President, working closely with the existing Executive Assistant team to ensure seamless coordination and support in a fast-paced, global environment. The ideal candidate brings proven experience supporting C-level executives in a global organization, excellent organizational and communication skills, a high level of discretion, and the ability to confidently manage complex priorities and stakeholders. As an Executive Assistant within the Executive Chairman & President’s Office, you will work closely with the Executive Leadership Team and their respective offices, as well as with senior leaders and key stakeholders across Celonis. You will serve as a trusted partner within the office, supporting the coordination of complex priorities and acting as one of the key points of contact for internal and external matters. You are someone who thrives under pressure, enjoys working in a fast-paced and dynamic environment, has a growth mindset, and is genuinely passionate about enabling executives and helping them operate effectively. You bring a high level of professionalism, discretion and ownership, and are comfortable working across a global organization with multiple senior stakeholders. Not only will you join Celonis as a trusted partner to one of the most senior and broad-reaching leaders in the business, you will become a true business partner — bringing an exceptional opportunity for further career advancement with one of the most exciting technology companies in the world right now.

The work you'll do

Provide high-level executive support to the Executive Chairman & President in a fast-paced, globally operating environment Act as a trusted partner and extension of the Executive Office, anticipating needs and proactively managing priorities Own and strategically manage a complex, international calendar, balancing business priorities, travel, meetings and personal commitments Prepare the Executive Chairman for key meetings by ensuring the right context, materials, people and information are in place Manage complex international travel and logistics end-to-end, including last-minute changes and high-priority arrangements Serve as a key point of contact and gatekeeper, building strong relationships with senior internal and external stakeholders Exercise excellent judgement and discretion when prioritizing requests, protecting executive time and handling confidential information Anticipate potential conflicts, bottlenecks and challenges and solve them proactively before they become issues Coordinate and follow up on strategic projects, meetings and action items across the Executive Office and broader leadership team Partner closely with the Chief of Staff and other Executive Assistants to ensure seamless coordination across the leadership team Draft and manage high-quality executive communications, correspondence and presentations Build and maintain a strong internal and external network, working effectively with C-level executives, customers, investors and other senior stakeholders Bring structure, calm and clarity to a highly dynamic environment with constantly shifting priorities Take end-to-end ownership rather than waiting for others to solve problems

The experience you need

Extensive experience working as an Executive Assistant, including experience supporting at C-Suite with a Global remit Professional fluency (written and oral) in English and ideally also in German Exceptional organizational and prioritization skills, with the ability to manage multiple high-priority topics simultaneously Strong business acumen and the ability to quickly understand complex topics and identify what really matters Outstanding executive presence, communication skills and interpersonal judgement A highly proactive, solution-oriented and hands-on mindset Confidence working across different cultures, time zones and seniority levels High attention to detail without losing sight of the bigger picture The ability to remain calm, flexible and effective under…