Administrative Assistant

Apex Group; Madrid; On-site; EUR 30,000 - 45,000; Full time

Benefits offered by this job

Private health insurance

27 working days holiday + Public holidays

Professional Development programs

Job summary

Apex Group in Madrid is seeking a dedicated Executive Assistant to provide administrative support to senior management. The ideal candidate will manage invoices, financial analysis, and assist with HR administrative tasks, requiring strong organisational and multi-tasking skills.

This role demands a high level of English and familiarity with financial processes, making it essential for managing various administrative operations efficiently. Join a diverse and global team, benefiting from professional development opportunities and a hospitable work environment.

Qualifications

• Previous experience in an administrative or assistant role.
• Strong understanding of financial administrative processes.
• Proficiency in English is essential.

Responsibilities

• Manage and process invoices and Purchase Orders.
• Support management with financial analysis and billing.
• Provide HR administrative support for hiring processes.

Skills

Organisational skills

Multitasking

Financial administrative processes

High level of English

Attention to detail

Communication skills

Tools

Workday

Job description

## Executive AssistantApplylocations: Madridtime type: Full timeposted on: Posted Todayjob requisition id: JR-0024587The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers.Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide.Your career with us should reflect your energy and passion.That’s why, at Apex Group, we will do more than simply ‘empower’ you. We will work to supercharge your unique skills and experience.Take the lead and we’ll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities.For our business, for clients, and for you## Role Summary:We are looking for an Executive Assistant to provide high-level administrative and operational support to senior management. This is a highly administrative role requiring strong organisational skills and the ability to manage financial and HR-related tasks. The ideal candidate will have prior experience in similar roles and a high level of English, as this is a key requirement for the position.## The Role & Key Responsibilities:* Managing and processing invoices and Purchase Orders (POs)* Supporting management with basic financial analysis, including revenue tracking* Maintaining and updating client billing records and files* Monitoring Accounts Receivable and supporting collections management* Handling invoicing processes and ensuring accuracy in financial data* Coordinating closely with the reception team on administrative matters* Supporting broader administrative and operational tasks as required* Providing HR administrative support, including equality Plan initiatives, hiring processes for employees with disabilities, flexible compensation schemes and managing flexible compensation## Skills Required:* Previous experience in an administrative or assistant role* Strong organisational and multitasking abilities* Good understanding of financial administrative processes (invoicing, AR, billing tracking)* High level of English (essential requirement)* Proficiency in tools such as Workday is a plus* Strong attention to detail and accuracy* Ability to work in a fast-paced and urgent environment* Team player with strong communication skills## What you will get in return:* Private health insurance.* 27 working days holiday + Public holidays* Opportunities for professional development.* Professional Development (CPD) and Study Guidance programs* Positive and hospitable work environment.* Opportunity to work with a diverse, agile and global team.* Exposure to all aspects of the business and cross-jurisdiction.* A genuinely unique opportunity to be part of an expanding large global business + moreAt Apex Group, we are committed to creating a diverse and inclusive workplace. In Spain, this includes our obligation under the LGD to ensure that people with disabilities are represented within our teams. If you have a recognised disability (≥33%), we welcome your application and will provide reasonable adjustments throughout the recruitment process.