EMEA Marketing Operations and Projects Coordinator

BD; l'Hospitalet de Llobregat; Presencial; EUR 17.000 - 23.000; Jornada completa

Descripción de la vacante

Waters is seeking an experienced Administrative Coordinator to support the EMEA marketing team across tools like BuySmart and Interaction Hub, ensuring timely updates and clear ownership.

You will coordinate product registrations, maintain trackers, support editorial content, and prepare communications to global stakeholders. Travel up to 20–30% may be required; fluent English and strong coordination skills are essential.

Formación

• Bachelor’s degree in Business Administration, Marketing, Life Sciences, or a related field; scientific background would be an advantage.
• 1–3 years of experience in administrative coordination, project coordination, marketing operations, business support, communications coordination or a healthcare/medtech environment.
• Strong organizational and follow-up skills, with the ability to coordinate multiple administrative and project workstreams, maintain trackers, monitor deadlines and close actions reliably.
• Strong coordination skills, with the ability to organize information, maintain accurate documentation, and support practical follow-up across multiple stakeholders.
• Digitally savvy, with proficiency in Microsoft Office, especially PowerPoint and Excel;
• Nice to have experience with CRM, content management, sales enablement, project management or administrative workflow tools such as Salesforce.com, Showpad, Veeva, BuySmart, Interaction Hub or similar platforms would be an advantage.
• Excellent interpersonal and communication skills, with the ability to collaborate effectively across a complex matrix organization, connect with global stakeholders, and influence through clear, structured follow-up.
• Proficient in English, verbal and written. A further major European language would be an advantage.
• Willingness to travel, anticipated to be up to 20–30% of time depending on business needs

Responsabilidades

• Own the administrative support tools used by the EMEA marketing team, including BuySmart and Interaction Hub, ensuring clear ownership, consistent use, timely updates, issue follow-up and practical guidance for users.
• Support product registration activities and follow up on critical projects, coordinating input collection, maintaining action trackers, monitoring deadlines, escalating risks and ensuring timely closure of agreed actions.
• Coordinate EMEA marketing team initiatives and programmes, supporting planning, stakeholder alignment, milestone tracking, meeting preparation, follow-up communication and delivery of agreed outputs.
• Own distribution lists and general EMEA marketing communications, including Marketing Notifications and other recurring updates, ensuring the right audiences are maintained and communications are prepared, coordinated and released on time.
• Connect with WDB global stakeholders and Communications Managers to secure EMEA visibility, share relevant EMEA news, and coordinate responses to information requests from global or regional stakeholders.
• Compile, coordinate and publish Flow Gazette and Newsflow, gathering inputs from relevant stakeholders, managing timelines, supporting editorial consistency and ensuring reliable publication and distribution.
• Maintain EMEA general presentations and documentation, ensuring materials are current, well structured, accessible and aligned with agreed messaging and formatting standards.
• Contribute to editorial work on Showpad, Common Knowledge Base and other repositories, reviewing content quality, structure and usability so that information is accurate, easy to find and ready for use by marketing and commercial teams.

Conocimientos

PowerPoint

Excel

Organizational skills

Communication

Project coordination

Educación

Bachelor’s degree in Business Administration

Herramientas

Salesforce.com

Showpad

Veeva

BuySmart

Interaction Hub

Descripción del empleo

As a result of the combination of the BD Biosciences and Diagnostic Solutions business with Waters Corporation (NYSE: WAT), by applying to this role, you will be applying for a position with Waters. Waters is a global leader in life sciences, dedicated to accelerating the benefits of pioneering science through analytical technologies, informatics, and service. With a focus on regulated, high-volume testing environments, Waters’ innovative portfolio harnesses deep scientific expertise across biology, chemistry, and physics. Waters collaborates with analytical laboratories around the world to advance the release of effective, high-quality medicines, assure the safety of food and water, and drive better patient outcomes by detecting diseases earlier, managing routine infections, and combatting growing antibiotic resistance. Through a shared culture of relentless innovation, Waters’ passionate team of approximately 16,000 colleagues partner with customers to turn scientific challenges into breakthroughs that improve lives worldwide.

We are the people who give possibilities purpose

BD is one of the largest global medical technology companies in the world. Advancing the world of health™ is our Purpose, and it’s no small feat. It takes the imagination and passion of all of us—from design and engineering to the manufacturing and marketing of our billions of MedTech products per year—to look at the impossible and find transformative solutions that turn dreams into possibilities.

Main responsibilities will include:

• Own the administrative support tools used by the EMEA marketing team, including BuySmart and Interaction Hub, ensuring clear ownership, consistent use, timely updates, issue follow-up and practical guidance for users.
• Support product registration activities and follow up on critical projects, coordinating input collection, maintaining action trackers, monitoring deadlines, escalating risks and ensuring timely closure of agreed actions.
• Coordinate EMEA marketing team initiatives and programmes, supporting planning, stakeholder alignment, milestone tracking, meeting preparation, follow-up communication and delivery of agreed outputs.
• Own distribution lists and general EMEA marketing communications, including Marketing Notifications and other recurring updates, ensuring the right audiences are maintained and communications are prepared, coordinated and released on time.
• Connect with WDB global stakeholders and Communications Managers to secure EMEA visibility, share relevant EMEA news, and coordinate responses to information requests from global or regional stakeholders.
• Compile, coordinate and publish Flow Gazette and Newsflow, gathering inputs from relevant stakeholders, managing timelines, supporting editorial consistency and ensuring reliable publication and distribution.
• Maintain EMEA general presentations and documentation, ensuring materials are current, well structured, accessible and aligned with agreed messaging and formatting standards.
• Contribute to editorial work on Showpad, Common Knowledge Base and other repositories, reviewing content quality, structure and usability so that information is accurate, easy to find and ready for use by marketing and commercial teams.

Required Knowledge And Experience

• Bachelor’s degree in Business Administration, Marketing, Life Sciences, or a related field; scientific background would be an advantage.
• 1–3 years of experience in administrative coordination, project coordination, marketing operations, business support, communications coordination or a healthcare/medtech environment.
• Strong organizational and follow-up skills, with the ability to coordinate multiple administrative and project workstreams, maintain trackers, monitor deadlines and close actions reliably.
• Strong coordination skills, with the ability to organize information, maintain accurate documentation, and support practical follow-up across multiple stakeholders.
• Digitally savvy, with proficiency in Microsoft Office, especially PowerPoint and Excel;
• Nice to have an experience with CRM, content management, sales enablement, project management or administrative workflow tools such as Salesforce.com, Showpad, Veeva, BuySmart, Interaction Hub or similar platforms would be an advantage.
• Excellent interpersonal and communication skills, with the ability to collaborate effectively across a complex matrix organization, connect with global stakeholders, and influence through clear, structured follow-up.
• Proficient in English, verbal and written. A further major European language would be an advantage.
• Willingness to travel, anticipated to be up to 20–30% of time depending on business needs

Why Join Us?

To find purpose in the possibilities, we need people who can see the bigger picture, who understand the human story that underpins everything we do. We welcome people with the imagination and drive to help us reinvent the future of healthcare. At BD, you’ll discover a culture in which you can learn, grow and thrive.

We believe that when people connect in person, we learn faster, collaborate more deeply, and build a stronger culture. Join us and enjoy a culture where face-to-face collaboration supports your learning, your progress, and your success.

Becton, Dickinson, and Company is an Equal Opportunity Employer. We evaluate applicants without regard to race, color, religion, age, sex, creed, national origin, ancestry, citizenship status, marital or domestic or civil union status, familial status, affectional or sexual orientation, gender identity or expression, genetics, disability, military eligibility or veteran status, and other legally protected characteristics.

Primary Work Location

POL Warsaw - ul. Osmanska

Additional Locations

ESP Barcelona, ESP San Agustin del Guadalix, POL Wroclaw - Legnicka

Work Shift

At BD, we reward, support and develop our associates through our comprehensive Total Rewards program. We are committed to attracting and retaining high quality talent by providing reward and recognition opportunities that promote a performance-based culture, as well as a competitive package of compensation and benefits programs. You can learn more on our career site under "Our Commitment to You."

Our salary or hourly rate ranges reward associates fairly and competitively. We regularly review these ranges and factors, such as location, contribute to the range displayed.

Our pay is based on the role and the necessary skills and education to perform it successfully. The salary or hourly rate offered is determined by the role's specific requirements, including any applicable step rate pay system at the work location. Salary or hourly pay ranges are influenced by labor laws and Collective Bargaining Agreement (CBA) requirements applicable to the work location which may also affect the workplace arrangement of the role.

Salary Range Information

zł73,100.00 - zł100,550.00 PLN Annual