Contract Management Specialist AVEVA

Iax GmbH; Madrid; Híbrido; EUR 55.000 - 75.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Flexible benefits fund

Pension

Private medical insurance

Parental leave

Education assistance

Descripción de la vacante

AVEVA is seeking a Contract Management Specialist in a hybrid setup (Madrid or Cambridge) to lead the preparation and management of contract documents across the sales cycle, from contract request to signature and archiving, coordinating with Sales, Legal, Trade Compliance and Finance to meet deadlines.

The ideal candidate has strong attention to detail, excellent communication, English proficiency, and hands-on contract administration experience; familiarity with tools like Salesforce or

Formación

• Bachelor’s degree or equivalent in commercial contracts management.
• Strong organizational, prioritization and time management skills.
• Energetic, proactive, attention to detail and a strong team player.
• Excellent communication skills with a professional and client-focused approach.
• Excellent command of spoken and written English.
• Experience with Microsoft Word, Excel, Outlook etc.
• Willingness and ability to support EMEA time zones, including adjusted working hours when required.

Responsabilidades

• Assist in the preparation and management of contracts related to the sales activities, ensuring documents are accurate and delivered in the required timeframe.
• Ensure compliance with AVEVA’s contracting guidelines, policies, protocols and process.
• Build and maintain strong relationships with AVEVA’s Sales team and other members of the Legal team as well as any other relevant functions and departments to ensure alignment and collaboration.
• Handle queries from internal teams and external stakeholders, providing timely responses.
• Support Trade Compliance, Credit Check, bidding and prequalification and any other relevant activities in AVEVA’s quote-to-fulfilment process.
• Facilitate the signature of contracts by all parties.
• Store all working papers and signed documents in the corresponding archives, including the inclusion of any references and metadata.
• Draft, prepare and edit (under supervision of Legal and other senior members of the Contract Management team) documents such as Non-Disclosure Agreements (NDAs), Termination Letters, Novation Letters, Price Escalation notifications etc.
• Support with various administrative tasks as may be assigned.

Conocimientos

Bachelor’s degree

Contract management

Attention to detail

Communication skills

English proficiency

MS Office

EMEA time zones

Educación

Bachelor’s degree or equivalent

Herramientas

Microsoft Office Suite

Salesforce

SharePoint

DocuSign CLM

Descripción del empleo

About the job

AVEVA is creating software trusted by over 90% of leading industrial companies.

Job Title: Contract Management Specialist

Location: Cambridge or Madrid, hybrid

Role: Full time

Job Summary

The Contract Specialists is a member of the AVEVA Contract Management (CM) team and will be responsible for the preparation and management of contract documents related to the sales activities of the company, from start (generation of a contract request) to finish (contract signature and archiving). The CM team is involved throughout the quote-to-fulfilment process and is responsible for coordinating with other stakeholders in the process such as Sales, Legal Counsel, Trade Compliance, Finance, Order Entry, Deal Desk and Fulfilment teams to ensure that contracts are delivered as per business deadlines and in compliance with AVEVA’s policies.

We are looking for a Contract Specialist who has excellent attention to detail and strong communication skills and who has knowledge of contractual and legal terminology. The role is part of the Contract Management team and will be based in Kuala Lumpur, supporting various parts of the EMEA region as may be assigned from time to time. working in EMEA time zone.

Please note that while this position reports into the Legal Department, this is not a lawyer/attorney/counsel position.

Responsibilities

1. Assist in the preparation and management of contracts related to the sales activities of the company, ensuring all documents are accurate, compliant and delivered in the required timeframe.
2. Ensure compliance with AVEVA’s contracting guidelines, policies, protocols and process.
3. Build and maintain strong relationships with AVEVA’s Sales team and other members of the Legal team as well as any other relevant functions and departments to ensure alignment and collaboration.
4. Handle queries from internal teams and external stakeholders, providing timely responses.
5. Support Trade Compliance, Credit Check, bidding and prequalification and any other relevant activities in AVEVA’s quote-to-fulfilment process.
6. Facilitate the signature of contracts by all parties.
7. Store all working papers and signed documents in the corresponding archives, including the inclusion of any references and metadata.
8. Draft, prepare and edit (under supervision of Legal and other senior members of the Contract Management team) documents such as Non-Disclosure Agreements (NDAs), Termination Letters, Novation Letters, Price Escalation notifications etc.
9. Support with various administrative tasks as may be assigned.

Skills & Qualifications

1. Bachelor ‘s degree and hands-on experience in commercial contracts management and administration. Significant years of relevant experience will be considered in lieu of a Bachelor’s degree.
2. Strong organizational, prioritization and time management skills
3. Energetic, proactive, attention to detail and a strong team player
4. Excellent communication skills with a professional and client-focused approach
5. Excellent command of spoken and written English
6. Experience with Microsoft office (Word, Excel, Outlook etc).
7. Willingness and ability to support EMEA time zones, including adjusted working hours when required.

Beneficial Skills & Qualifications

1. Proficiency in other languages are desirable
2. Familiarity with IT tools such as Salesforce, Sharepoint, Acrobat and Docusign CLM.
3. Legal background will be a plus (no degree in Law is required)

UK Benefits include:

Flexible benefits fund, emergency leave days, adoption leave, 28 days annual leave (plus bank holidays), pension, life cover, private medical insurance, parental leave, education assistance program.

It’s possible we’re hiring for this position in multiple countries, in which case the above benefits apply to the primary location. Specific benefits vary by country, but our packages are similarly comprehensive.

Find out more: aveva.com/en/about/careers/benefits/

Hybrid working

We work in a hybrid way at AVEVA. Most roles are based at a local AVEVA office, with an expectation of being on-site 50% of your working hours to support collaboration and connection. Some positions are fully office-based depending on the nature of the work, and certain roles that support specific customers or markets may be remote. The working arrangement for this position will be confirmed during the hiring process.

About AVEVA

AVEVA is a global leader in industrial software with more than 6,500 employees in over 40 countries. Our cutting-edge solutions are used by thousands of enterprises to deliver the essentials of life – such as energy, infrastructure, chemicals, and minerals – safely, efficiently, and more sustainably.

We are committed to embedding sustainability and inclusion into our operations, our culture, and our core business strategy. Learn more about how we are progressing against our ambitious 2030 targets: sustainability-report.aveva.com/

Find out more: aveva.com/en/about/careers/

AVEVA requires all successful applicants to undergo and pass a drug screening and comprehensive background check before they start employment. Background checks will be conducted in accordance with local laws and may, subject to those laws, include proof of educational attainment, employment history verification, proof of work authorization, criminal records, identity verification, credit check. Certain positions dealing with sensitive and/or third-party personal data may involve additional background check criteria.

AVEVA is an Equal Opportunity Employer. We are committed to being an exemplary employer with an inclusive culture, developing a workplace environment where all our employees are treated with dignity and respect. We value diversity and the expertise that people from different backgrounds bring to our business. AVEVA provides reasonable accommodation to applicants with disabilities where appropriate. If you need reasonable accommodation for any part of the application and hiring process, please notify your recruiter. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.