Compliance Specialist

Unilabs; Barcelona; On-site; EUR 45,000 - 55,000; Full time

Job summary

Unilabs is seeking a Compliance Specialist to support the Global Compliance team in daily execution and ongoing improvement of the program, with a focus on training, policies, communications, and operations. The role coordinates across countries, maintains documentation, and translates requirements into practical guidance while not leading investigations.

In collaboration with global and local stakeholders, you will manage training plans, policy lifecycles, and governance activities,

Qualifications

• University degree in Law, Business, Compliance, Finance, Communications, or related field.
• Approximately 3-5 years of relevant experience in Compliance, Legal, Risk, Internal Audit, or similar.
• Experience coordinating training programmes, policies, or compliance projects in a multinational environment.
• Fluency in English; Spanish or another European language is a strong advantage.
• Proficient in Microsoft 365 and data reporting / visualization tools.

Responsibilities

• Coordinate annual compliance training plan and calendar across global and local contexts.
• Develop engaging training materials, FAQs, case studies, and communications.
• Deliver training to employees and leadership in virtual and in-person formats.
• Administer training records, dashboards, and completion reports.
• Support policy lifecycle, inventory, and translation; ensure governance documentation.
• Assist with third-party due diligence, risk assessments, and KPI reporting.
• Prepare governance meeting materials and concise compliance communications.

Skills

Compliance training

Policy management

Program operations

Stakeholder coordination

Education

University degree in relevant field

Tools

PowerPoint

Excel

Word

SharePoint

Power BI

Job description

The Compliance Specialist supports the Global Compliance team in the day-to-day execution and

continuous improvement of the global Compliance Program, with a primary focus on compliance

training, policies and procedures, communications, and other operational activities.

The role coordinates practical and consistent implementation across countries, maintains high-quality

programme documentation and data, and helps translate compliance requirements into clear, business-

oriented guidance. The position works closely with the Head of Investigations & Compliance Program

and relevant global and local stakeholders, while not owning or leading internal investigations.

Key Responsibilities

1. Compliance Training & Awareness

• Coordinate the annual compliance training plan and training calendar, including global, local, role-based, new-hire, and refresher training.
• Develop and update practical, engaging training materials, presentations, facilitator guides, FAQs, case studies, and supporting communications.
• Deliver compliance training directly to employees and leadership teams in virtual and in-person formats, and coordinate additional training delivery with country leadership and relevant functions, including scheduling sessions and managing invitations.
• Administer training through the relevant learning platforms, maintain completion records, follow up on overdue assignments, and prepare completion reports and dashboards.
• Support broader ethics and compliance awareness campaigns, leadership communications, and Speak Up culture initiatives.
• Maintain the training matrix mapping mandatory curricula to roles, countries and risk exposure, and produce completion dashboards for the Global Head of Compliance and for periodic Board reporting.

2. Policies, Procedures & Guidance

• Coordinate the policy lifecycle, including drafting support, stakeholder consultation, review, approval, translation, publication, communication, implementation, and periodic updates.
• Maintain the Compliance policy inventory, review calendar, version control, approval records, and evidence of communication and implementation.

3. Compliance Program Operations

• Support the day-to-day administration and operational rollout of key Compliance Program elements, including anti-bribery and corruption, conflicts of interest, gifts and hospitality, interactions with healthcare professionals and organisations, third-party compliance, competition law, and Speak Up.
• Support the Group's transparency reporting programme relating to Healthcare Professionals (HCPs) and Healthcare Organisations (HCOs), including coordination with local markets, data collection, reconciliation activities, and support for disclosure and publication requirements, in line with applicable laws, industry codes, and internal policies.
• Support risk assessments, monitoring activities, and remediation tracking by collecting information, maintaining documentation, and following up on agreed actions.
• Assist with the operational administration of third-party due diligence and other compliance controls, in accordance with established processes and escalation criteria.
• Provide administrative and reporting support to the case management system — intake logging, status tracking, closure records and KPI reporting — under the supervision of the Head of Investigations & Compliance Programme, with no involvement in the substance of individual cases.

4. Reporting, Governance & Communications

• Support the preparation and coordination of Compliance governance meetings, including agendas, pre-reads, minutes, decisions, and action tracking.
• Draft concise, audience-appropriate compliance communications, implementation updates, and leadership messages.
• Prepare and maintain the compliance KPI and metrics pack, drawing on training, third-party and monitoring data, to support periodic Board and Executive Leadership Team reporting.

5. Cross-Functional & Country Coordination

• Act as a reliable operational point of contact for global functions and country teams on training, policy, and program implementation matters.
• Coordinate deliverables and follow-up across multiple workstreams, jurisdictions, languages, and stakeholder groups.
• Support Compliance projects and continuous improvement initiatives, identifying practical ways to simplify processes and strengthen execution.
• Promote a culture of integrity, accountability, and responsible leadership through all activities and interactions.

• University degree in Law, Business Administration, Compliance, Finance, Communications, Human Resources, or a related field.
• Approximately 3-5 years of relevant experience in Compliance, Legal, Risk, Internal Audit, or another regulated control function.
• Practical experience coordinating training programmes, policies, procedures, or compliance-related projects in a multinational environment.
• Experience in healthcare, life sciences, diagnostics, or another highly regulated industry is preferred.
• Fluency in English is required; Spanish, Portuguese, or another European language is a strong advantage.
• Proficiency in Microsoft 365, particularly PowerPoint, Excel, Word, Teams, and SharePoint, as well as experience with Power BI, data reporting and visualisation, and the effective use of artificial intelligence tools. Experience with learning management, policy management, reporting, or compliance systems is preferred.
• Preferred experience with data protection (GDPR) requirements, third-party due diligence programmes, compliance training and awareness activities, training records management, and the laboratory and/or pharmaceutical industry.

Key Skills & Competencies

• Highly organised, detail-oriented, and able to manage multiple priorities and deadlines reliably.
• Strong written communication and presentation skills, with the ability to turn complex requirements into clear, practical materials.
• Hands-on, proactive, and delivery-focused, with strong ownership of follow-up and documentation.
• Collaborative and service-oriented, with the confidence to work across functions, countries, and levels of seniority.
• Good judgement and discretion when handling confidential or sensitive information.
• Analytical mindset, accuracy with data, and ability to produce clear reports and dashboards.
• Comfortable working in a changing, international environment and improving processes pragmatically.
• Commitment to integrity, accountability, and high professional standards.