Clinical Trial Associate I

Allucent; Madrid; On-site; EUR 26,000 - 38,000; Full time

Benefits offered by this job

Competitive salaries and comprehensive

benefits package

Mentoring opportunities

Internal growth opportunities

Referral program

Loyalty Award Program

Job summary

Allucent seeks a Clinical Trial Associate I for its Madrid, Spain office. The CTA provides administrative support to clinical study teams, ensuring regulatory compliance and smooth day-to-day operations across eTMF, ISF/PSF, and CTMS processes.

Requirements include a High School Diploma (BS/BA preferred), 1 year as a CTA Trainee or 2 years in a similar clinical research role, and fluency in Spanish and English. Office-based role with opportunities for growth and professional development.

Qualifications

• High School Diploma/Certificate or equivalent; BS/BA preferred.
• Fluent in Spanish and English, both written and spoken.
• Experience with GxP and clinical trial documentation processes is a plus.

Responsibilities

• Perform quality checks of documents for eTMF submission.
• Submit country and site level documents to eTMF; resolve rejections.
• Assist with QC findings and oversee TMF status updates.
• Prepare ISFs/PSFs for Site Initiation Visits and maintain QC checklists.
• Support CTMS data entry and provide site supply coordination.
• Assist with Investigator Meeting logistics and country-level organization.

Skills

Fluency in Spanish and English

Communication skills

Microsoft Office

Independent work

Project management

Team collaboration

Medical terminology

Education

High School Diploma

Bachelor's degree preferred

Job description

Allucent is a global full-service contract research organization dedicated to helping pharmaceutical and biotechnology companies efficiently and expeditiously navigate the regulatory approval process in order to bring new drugs, biologics, and medical devices to the people who need them. Allucent is a non-laboratory environment. At Allucent, our mission is to help bring new therapies to light.

Our clients have new therapeutic ideas but want a partner who can assist with the clinical trial process, the complexities of certain disease states, or other critical capacities. You’ll work with them on the newest treatment breakthroughs for some of the most perplexing conditions. And ultimately, you’ll help make a positive difference in patients’ lives.

We are looking for a Clinical Trial Associate I to join our team in Madrid - Spain! The Clinical Trial Associate (CTA) acts as the primary administrative support to Allucent clinical study teams at Country/Site level, to support Clinical Trial Operations and Sponsors, thus ensuring that the clinical trial is conducted in accordance with international regulatory and local regulatory and ethical laws, and guidelines for Good Clinical Practice and Standard Operating Procedures. The CTA also assists the study team with the day-to-day conduct of international clinical studies.

Location: Madrid, Spain

Workplace: Office based

Key Responsibilities

eTMF

• Performs quality check of documents prior to eTMF submission to ensure the documents meet specifications to be complete and accurate for filing.
• After quality check acts as Document Submitter and submits country and site level documents to eTMF Document Inbox. Resolves rejections.
• Assists with resolution of periodic QC findings for country and site eTMF.
• Communicates with the TMF Lead / Project Specialist to follow-up on country and site level eTMF status.
• Updates Expected Documents List (EDL) in eTMF for the country and site level.
• Maintains Public Folders in accordance with Study Correspondence Management Plan

ISF/PSF

• Prepares and distributes Investigator Site Files (ISFs/eISFs), Pharmacy Site Files (PSFs/ePSFs) or other files needed for Site Initiation Visits (SIVs).
• Prepares and maintains QC/Inventory Checklists for the ISFs/PSFs to support CRA with preparation to site visits and paperwork after site visits.
• Assists CRA with reconciliation of ISF/PSF vs. TMF and cooperates with TMF Specialist and PS (Project Specialist)/TMF Lead to ensure inspection readiness of the TMF.

Other Responsibilities

• Accurately updates and maintains site level CTMS, as needed and assist the project team with CTMS reports at requested intervals to follow-up on pending entries
• Prepares and distributes clinical trial supplies to the investigational sites and maintains tracking information
• May participate in feasibility and/or site identification activities.
• If required, provides local support for organization of Investigator Meeting or any other study meeting organized in the country where CTA is located

• High School Diploma/Certificate or equivalent combination of education, training and experience; bachelor’s degree or equivalent (BS/BA) preferred
• Experience of at least 1 year as CTA Trainee or 2 years within a similar role within clinical research preferred
• Comprehensive Knowledge in Good Clinical Practices, Good Documentation Practices and Medical Terminology. on Practices
• Fluency in Spanish and English (spoken and written)
• Strong verbal and written communication skills
• Computer literacy, proficiency in Microsoft Office
• Ability to work independently and to effectively prioritize tasks with minimum guidance and oversight
• Ability to manage multiple projects
• Ability to establish and maintain effective working relationships with co-workers and managers
• Basic knowledge of medical terminology and clinical monitoring process

• Competitive salaries and a comprehensive benefits package
• Departmental Study/Training for furthering professional development
• Mentoring opportunities
• Internal growth opportunities and career progression
• Financially rewarding internal employee referral program
• Eligibility for our internal employee recognition programs for going above and beyond on projects
• Eligibility for our Loyalty Award Program in recognition of loyalty and commitment of longstanding employees

About Allucent

Our mission is to help bring new therapies to light. When you work at Allucent, that means applying your unique skill set, expertise, and knowledge to build partnerships with our clients in their pursuit to develop new, life-improving treatments.

If you're passionate about helping customers develop new pharmaceuticals and biologics; have an entrepreneurial spirit; and ready to join other science, business, and operations leaders, we would love to get to learn more about how we can help each other grow.

Together we SHINE. find more information about our values.

Disclaimers:

This role is fully office based (5 days per week in on-site)

“The Allucent Talent Acquisition team manages the recruitment and employment process for Allucent (US) LLC and its affiliates (collectively “Allucent”). Allucent does not accept unsolicited resumes from third-party recruiters or uninvited requests for collaboration on any of our open roles. Unsolicited resumes