Clinical Contract Administrator

Roche; Sant Cugat del Vallès; Presencial; EUR 42.000 - 60.000; Jornada completa

Descripción de la vacante

Roche in Sant Cugat del Vallès is seeking a Clinical Contract Administrator to manage the lifecycle of supplier contracts and payments within clinical studies. You will collaborate across Clinical Operations, Medical Affairs, Legal, Procurement, and Finance to ensure accuracy and timely payments.

The role emphasizes end-to-end contract lifecycle management, data integrity, and compliance reporting with Sunshine Act standards, supporting strategic partnerships and site budget negotiations.

Formación

• Bachelor's degree in Business or related field.
• 3-5+ years of PO creation and invoice management experience.
• Experience negotiating budgets with clinical sites is a plus.
• Proven experience tracking accruals and payments in complex environments.
• Excellent verbal and written English communication.

Responsabilidades

• Create and track POs, invoices and accruals to ensure timely supplier payments.
• Maintain and update contract information in tracking tools for completeness and accuracy.
• Manage end-to-end contract lifecycle from request to termination and reconciliation.
• Prepare and submit reports on transfers of value to healthcare providers.
• Build strong cross-functional relationships with Legal, Procurement, Clinical Operations and Finance.
• Support site budget negotiations in line with Fair Market Value.
• Additional tasks may be assigned to support the CDMA function.

Conocimientos

PO creation

Invoice management

Budget negotiation

Cross-functional collaboration

English communication

Educación

Bachelor’s degree in Business

Herramientas

CDMA tracking tools

Financial systems

Descripción del empleo

At Roche you can show up as yourself, embraced for the unique qualities you bring. Our culture encourages personal expression, open dialogue, and genuine connections, where you are valued, accepted and respected for who you are, allowing you to thrive both personally and professionally. This is how we aim to prevent, stop and cure diseases and ensure everyone has access to healthcare today and for generations to come. Join Roche, where every voice matters.

The Position

The Opportunity

As a Clinical Contract Administrator, you will play a vital role in ensuring the smooth financial and operational execution of our clinical studies. You will act as a key collaborator between Clinical Operations, Medical Affairs, Clinical Development, Procurement, Legal, and Finance to manage the lifecycle of supplier contracts and payments. This is an opportunity to join a high-performing team where your attention to detail directly supports the delivery of innovative healthcare solutions.

The key accountabilities for this position include but are not limited to

• Drive Financial Accuracy: Create and track purchase orders (POs), invoices, and accruals using our financial systems to ensure all supplier payments are precise and timely
• Optimize Data Integrity: Maintain and update contract information within our tracking tools to ensure completeness and accuracy at all times
• Master Contract Lifecycle Management: Take end-to-end responsibility for the contract signature process, from initial request through to service termination and final reconciliation. Track, maintain, and update assigned contract information within the CDMA tracking tools to ensure completeness and accuracy, as applicable
• Champion Compliance Reporting: Prepare and submit reports regarding transfers of value to healthcare providers, ensuring full adherence to industry transparency standards like the Sunshine Act
• Build Strategic Partnerships: Cultivate strong, collaborative relationships with cross-functional leaders and external suppliers to meet ambitious business goals
• Help drive the site budget negotiations in alignment with Fair Market Value
• Other tasks may be assigned from time to time to support the overall CDMA function

Who You Are

You are an organized and detail-oriented professional who thrives in fast-paced, matrixed environments. You are a natural collaborator who enjoys solving complex financial administrative challenges while working alongside diverse global teams.

To be successful in this role, you bring:

• Educational Foundation: A Bachelor’s degree in Business or a related field (or equivalent relevant expertise in the healthcare industry)
• Sector Experience: 3-5+ years of professional experience, with specific expertise in purchase order (PO) creation and invoice management. Experience with negotiating budgets with clinical sites is a plus
• Technical Proficiency: Proven experience tracking financial data such as accruals and payments within complex business environments
• Collaborative Mindset: The ability to work independently while effectively partnering across functions like Legal, Procurement, and Clinical Operations
• Demonstrate flexibility and adaptability to perform in a fast-paced, matrixed environment where fluid, cross-team collaboration is crucial
• Excellent verbal and written communication skills (English)

At Roche, you’ll thrive in a culture that values different perspectives and creates a place of belonging, where we challenge ourselves to excel and achieve strong results, together.

Where pay transparency applies, details are provided based on the primary posting location. For this role, the primary location is Sant Cugat del Vallès. If you are interested in additional locations where the role may be available, we will provide the relevant compensation details later in the hiring process.

Who we are

A healthier future drives us to innovate. Together, more than 100’000 employees across the globe are dedicated to advance science, ensuring everyone has access to healthcare today and for generations to come. Our efforts result in more than 26 million people treated with our medicines and over 30 billion tests conducted using our Diagnostics products. We empower each other to explore new possibilities, foster creativity, and keep our ambitions high, so we can deliver life-changing healthcare solutions that make a global impact.

Let’s build a healthier future, together.

Roche is an Equal Opportunity Employer.