Administrative Assistant

Roche & Company; Málaga; Presencial; EUR 24.000 - 32.000; Jornada completa

Descripción de la vacante

Roche is seeking an Administrative Assistant based in Sant Cugat, Spain, to provide critical support to the Head of the Procurement Center of Excellence and the CoE Leadership Team. The role focuses on managing calendars, coordinating travel, and enhancing digital workflows within a global robotics framework, while collaborating with cross-site teams.

The ideal candidate has 1–3 years of relevant experience, strong organizational skills, and fluency in English.

Formación

• University degree preferably.
• 1–3 years of administrative or executive support experience.
• Business-level English required.

Responsabilidades

• Provide high-level executive support to the Head of the Procurement CoE and the CoE Leadership Team.
• Coordinate calendars, travel logistics, and expenses end-to-end.
• Own onboarding lifecycle for new Direct Procurement employees and HR administration for external consultants.
• Draft leadership announcements and coordinate cross-site communications and events.

Conocimientos

Organizational skills

Digital fluency

AI literacy

English fluency

Educación

University degree

Herramientas

G-Sites

Monday.com

Descripción del empleo

At Roche you can show up as yourself, embraced for the unique qualities you bring. Our culture encourages personal expression, open dialogue, and genuine connections, where you are valued, accepted and respected for who you are, allowing you to thrive both personally and professionally. This is how we aim to prevent, stop and cure diseases and ensure everyone has access to healthcare today and for generations to come. Join Roche, where every voice matters.

The Position

About Our Team

We at Global Diagnostics Procurement (DOP) are a team of about 200 enthusiastic professionals, committed to driving value with our suppliers worldwide. From locations around the world and with a diverse and multicultural team, we source, manage our supplier base, develop & execute category strategies and constantly develop & digitize processes that enable us to best support our business to grow sustainably. If you aspire to make an impact and want to be part of a high performing and world-class Procurement team, this is for you.

We are DOP. At Roche, we do now what patients need next.

The Opportunity

Are you highly organized, digitally savvy, and ready to provide top-tier administrative support to a global leadership team? As our Administrative Assistant based in Sant Cugat, Spain, you will provide critical support to the Head of the Procurement Center of Excellence (CoE) and the CoE Leadership Team. In the context of the Diagnostics Global Operations transformation (“FOM”), this role is critically based in Sant Cugat to support our evolving, globally distributed organization.

Reporting Line: Reports directly to the Head of Procurement Center of Excellence and is part of the wider Procurement Center of Excellence (CoE).

Wider team and stakeholders: Interacts closely with the CoE Leadership Team, Category, Delivery, the broader DOP team in Sant Cugat, and the Executive Assistant to the Head of DOP.

Role Type: An operational and tactical support role with a global scope.

Impact: You will be the organizational backbone of the CoE, ensuring seamless operational continuity, optimized digital workflows, and a strong departmental culture. Specifically, you are accountable for:

Executive & Administrative Support: Providing high-level support by proactively managing complex calendars and mailboxes, coordinating end-to-end business travel logistics and expenses, and acting as an active deputy within the administrative support team.

Meeting & Event Coordination: Independently coordinating CoE Leadership Team meetings, workshops, and global CoE Huddles. You will facilitate meeting flows, manage timelines, and organize large internal and external events or team-building activities.

Digital Workplace & Tools Master: Acting as a "Super User" for collaboration tools like Monday.com to design optimized boards, track action items, and automate workflows. You will also own the department's internal G-Site, ensuring templates and SOPs are organized and up to date.

Onboarding & HR Administration: Managing the full onboarding lifecycle for new Direct Procurement employees, including hardware/software provisioning and training matrix implementation. You will also handle time management support for the Sant Cugat team and HR administration for external consultants.

Communication & Community Building: Drafting and coordinating leadership announcements and organizational success stories, while facilitating cross-site cultural exchanges and networking events to connect the Sant Cugat team with global hubs.

Who you are

We look for a proactive, culturally intelligent professional who thrives in a dynamic environment and excels at supporting a globally distributed team and a manager who is not co-located.

Education: A University degree is preferable.

Experience: 1 to 3 years of experience in a similar administrative or executive support role.

Organizational Mastery: Excellent organizational capabilities with a proven ability to manage complex logistics, prioritize effectively, and serve as the central go-to person for a leadership team.

Digital & AI Savviness: Strong digital fluency. You are comfortable adopting and optimizing new technologies, automating workflows, and managing digital knowledge platforms (e.g., G-Sites, Monday.com ).

AI & Digitalization: You have a strong affinity to explore AI-driven solutions broadly, particularly regarding the digital transformation of operations (Digital 2.0 / Industry 4.0).

Languages: Business-level fluency in English is required.

Ready for the next step? We look forward to hearing from you.

Who we are

A healthier future drives us to innovate. Together, more than 100’000 employees across the globe are dedicated to advance science, ensuring everyone has access to healthcare today and for generations to come. Our efforts result in more than 26 million people treated with our medicines and over 30 billion tests conducted using our Diagnostics products. We empower each other to explore new possibilities, foster creativity, and keep our ambitions high, so we can deliver life-changing healthcare solutions that make a global impact.

Let’s build a healthier future, together.