SVP Personal Assistant

Novo Nordisk A/S; Søborg; Remote; DKK 570,000 - 838,000; Full time

Job summary

Novo Nordisk A/S in Søborg, Denmark seeks a Senior VP Personal Assistant to partner with GRQ leadership and drive critical calendar, travel, and meetings while coordinating budgets and onboarding for senior managers.

You will lead a community of PAs, streamline processes, and leverage AI productivity tools to enhance efficiency. English fluency and a strong MS Office skillset are essential.

Qualifications

• BA in business languages or equivalent with emphasis on English.
• 6-7 years of management administrative experience including team coordination and management team involvement.
• Fluent written and spoken English in an international business environment.
• Strong project management skills in a matrix organisation.
• Proficiency in Word and Microsoft Office; experience with AI productivity tools like Copilot.
• Knowledge of quality management systems, clinical development and basic medical terminology.
• Sound judgement, discretion and high ethical standards when handling confidential information.

Responsibilities

• Prepare the SVP for matters: manage calendar, travel, pre-reads, and act with discretion.
• Plan and drive meetings, offsites and events for SVP and management team, including re-organisations.
• Lead cross-functional projects and onboarding for new senior managers.
• Coordinate annual People & Organisation processes with P&O partner; manage GRQ budget with finance.
• Lead the assistant community in GRQ and improve team collaboration, including AI tools.

Skills

Management experience

Team coordination

Fluent English

Project management

Microsoft Office

AI productivity tools

Quality management

Clinical terminology

Discretion & ethics

Stakeholder navigation

Education

BA in business languages

Tools

Microsoft Word

Microsoft Office

Microsoft 365 Copilot

Job description

Category: Business Support & Administration

Location: Søborg, Capital Region of Denmark, DK

Job Title: SVP Personal Assistant

Department: Global Regulatory & R&D Quality ( GRQ)

Your impact begins here

As SVP Personal Assistant, you will keep the leadership of Global Regulatory & R&D Quality (GRQ) prepared, aligned and moving. You will run the rhythm of the SVP’s work, from meetings and offsites to annual processes and budget coordination, and lead the assistant community that supports the area. Your judgement and discretion free up time for the decisions that matter, so GRQ colleagues can move work forward with clarity and pace.

What you’ll bring

• A BA in business languages or equivalent, with a focus on English.
• 6-7 years of management administrative experience, including experience as a team coordinator and as a member of a management team.
• Fluent written and spoken English, and experience from an international business environment.
• Project management skills and experience working in a project-oriented, international matrix organisation.
• Proficiency in Microsoft Word and a good command of the Microsoft Office package, with experience of digital and AI productivity tools such as Microsoft 365 Copilot.
• Knowledge of quality management systems, clinical development and basic medical terminology.
• Sound judgement, a high degree of discretion and strong ethical awareness when handling confidential information.
• A proactive, pragmatic and flexible approach, with strong interpersonal skills and the ability to navigate many stakeholders in a diverse, multicultural setting.

Useful, but not essential:

Experience of supporting re-organisations, onboarding of senior managers or large-scale events.

What you’ll do

You will be the SVP’s trusted partner and gatekeeper, and the person who connects the GRQ leadership team, the wider area and the assistants who support them.

• Prepare the SVP for what matters: manage the calendar, travel and pre-reads, and act on the SVP’s behalf with discretion.
• Plan and drive meetings, offsites and events for the SVP and the management team, and help plan and carry out re-organisations.
• Lead cross-functional projects and processes in the SVP area, and coordinate onboarding for new senior managers.
• Coordinate annual People & Organisation processes with your P&O partner, and manage the GRQ Line of Business budget with your finance partner.
• Lead the assistant community in GRQ : set the meeting structure, share best practice, mentor colleagues, take part in recruiting new assistants and keep improving how the team works, including through AI and digital tools.
• Make sure legal documents, such as Powers of Attorney, are signed on time, and keep the SVP area website up to date.

Who you’ll work with

You will report to the SVP of GRQ and work every day with the SVP’s Executive Assistant. Without a formal reporting line, you will lead and coordinate the GRQ leadership team PA group of four PAs and the five Area Coordinators, and you will also take part in the R&D leadership team PA group.

Your wider network includes the GRQ leadership team and all RQ&C leaders, and your communication, P&O and finance partners. Outside Novo, you will work with external experts, boards, consultancies, agencies and vendors. The role spans cultures and colleagues from different parts of the world, and the way of working is not always spelled out. We trust you to bring structure, ask the clear question and speak up when things stall.

What you can expect here

You will be trusted with real room to manoeuvre and decide, supported by a close and trusting relationship with the SVP and the SVP’s Executive Assistant. You will grow your leadership skills by guiding a team of assistants without formal authority, and build new skills through project work, the R&D onboarding project for new assistants and the use of AI and digital tools in everyday work. You will help shape the Wellbeing committee across the SVP area, so colleagues can thrive as well as perform.

For this role, the Annual Base Salary ranges from 570,200.00 to 838,100.00 DKK , corresponding to the level of the position.

The placement within the salary range will be assessed during the recruitment process based on the candidate’s skills, competencies, knowledge, and relevant experience.

Incentives and Benefits: The salary package may include short-term and/or long-term incentives as well as other employee benefits based on position level, location, functional area, and relevant market benchmarks.

Learn more about our Reward Philosophy here .

Start now

Your impact begins today. If you are ready to keep a regulatory, quality and clinical reporting leadership team moving with clarity,

Application deadline: 13th November 2026.

We commit to an inclusive recruitment process and equality of opportunity for all our job applicants.