Global Admin & Events Coordinator (Part-Time)

Syddansk Universitet (University of Southern Denmark - SDU); Sønderborg; On-site; DKK 110,000 - 180,000; Part time

Job summary

Syddansk Universitet (University of Southern Denmark - SDU) invites applications for a part-time Administrative Officer at the Centre for Industrial Mechanics (CIM) in Sønderborg. The role focuses on day‑to‑day administration, project coordination and event planning in an international university environment.

The successful candidate will support conferences, meetings and travel arrangements, maintain files and templates, and assist with budgets and procurement in coordination with SDU

Qualifications

• Bachelor’s or Master’s degree in business administration, management, communication, social sciences, humanities, engineering management, public administration, project management, or another relevant field.
• Strong organizational skills and the ability to manage several tasks, deadlines and stakeholders in parallel.
• Good written and verbal communication skills in English.
• Structured, responsible and service‑oriented approach to administrative work.

Responsibilities

• Conference and Event Organization: support planning and practical organization of conferences, workshops, seminars, project meetings and events.
• Daily Administrative Support: assist with general administrative tasks including correspondence, document prep, scheduling and records.
• Project Administration and Coordination: assist externally and internally funded projects with simple status overviews and documentation coordination.
• Meeting Support: organize meetings, prepare agendas, take notes and follow up on decisions.
• Communication and Stakeholder Coordination: interact with colleagues, students, project partners, and external stakeholders.
• Travel and Visit Coordination: arrange staff travel and visiting speakers in line with SDU procedures.
• Documentation and Information Management: maintain structured files, lists, templates and presentations.
• Financial and Procurement Support: assist with purchases, invoices and project expenses in coordination with SDU admin.
• Other Administrative Tasks: contribute to additional tasks as needed.

Skills

Strong organizational skills

Communication skills

English proficiency

Independent working

Team collaboration

Digital literacy

Education

Bachelor’s or Master’s degree in business administration, management, or related field

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Teams

Job description

Syddansk Universitet (University of Southern Denmark - SDU) invites applications for a part-time Administrative Officer at the Centre for Industrial Mechanics (CIM) in Sønderborg. The role focuses on day‑to‑day administration, project coordination and event planning in an international university environment.

The successful candidate will support conferences, meetings and travel arrangements, maintain files and templates, and assist with budgets and procurement in coordination with SDU