Compliance Coordinator

Xellia Pharmaceuticals; København; On-site; DKK 520,000 - 700,000; Full time

Benefits offered by this job

Bonus scheme

Autonomy

Well-being program

Job summary

Xellia Pharmaceuticals Copenhagen is seeking a Compliance Coordinator to support GMP compliance and documentation across Finished Goods and Raw Materials warehouses. You will work with our Global End-to-End Planning team to maintain quality and regulatory standards in daily operations.

The role emphasizes structured documentation, audits, and collaboration with multiple departments. You will gain broad exposure to quality systems, site procedures, and continuous improvement initiatives.

Qualifications

• Experience with document handling and compliance activities
• Knowledge of EHS, GDP, GMP/GxP and compliance expectations relevant to pharmaceutical warehousing and distribution
• Good working knowledge of Excel; ERP systems experience is an advantage
• Confident written and spoken English and Danish

Responsibilities

• Create and update quality documents related to distribution and warehouse operations and act as coordinator and, over time, Super User in myProcess
• Handle deviations and CAPAs and prepare relevant change controls in TrackWise
• Support temperature mapping of warehouse areas together with Technical Services and other relevant colleagues
• Coordinate training for the Warehouses, maintain learning profiles and curricula, and support the Learning Management System as department administrator/super-user
• Support internal and customer audits as well as regulatory inspections related to Warehouse operations and GDP
• Act as backup for temperature evaluations in Xellia’s Data Logger Management System and participate in relevant projects and ad hoc activities

Skills

Document handling

Compliance activities

Quality Management Systems

Warehouse processes

EHS

GMP/GxP

English

Danish

Tools

ERP systems

Excel

Job description

Logistics

Do you enjoy bringing structure to compliance and documentation? We are looking for a Compliance Coordinator to join our Global End-to-End Planning organization in Copenhagen and support the compliance activities connected to our Finished Goods and Raw Materials Warehouses.

You will play an important role in keeping our warehouse operations compliant and running efficiently. This is a varied, hands‑on role for someone who enjoys documentation, coordination and working with different colleagues across the organization. Some days will be busy, so being able to stay calm, keep an overview and follow through on what needs to be done will be important.

Your day-to-day at Xellia

You will work closely with colleagues in our Warehouse organization and collaborate with other functions across Xellia. Your days will vary: you may be updating quality documentation, following up on deviations, coordinating training activities or supporting an audit or inspection. What makes this role special is the variety and the people around it. You’ll have the freedom to take ownership of your area, work closely with colleagues across different functions, and see the real impact of your work both on our daily operations and audits. We’re looking for someone who’s experienced in GMP, enjoys bringing structure, helping others, and becoming a trusted part of the team.

What will you be doing?

• Create and update quality documents related to distribution and warehouse operations and act as coordinator and, over time, Super User in myProcess.
• Handle deviations and CAPAs and prepare relevant change controls in TrackWise.
• Support temperature mapping of warehouse areas together with Technical Services and other relevant colleagues.
• Coordinate training for the Warehouses, maintain learning profiles and curricula, and support the Learning Management System as department administrator/super-user.
• Support internal and customer audits as well as regulatory inspections related to Warehouse operations and GDP.
• Act as backup for temperature evaluations in Xellia’s Data Logger Management System and participate in relevant projects and ad hoc activities.

Do you have what it takes?

There is no specific formal educational background required for the role. What matters is that you can work in a structured way with compliance, documentation and warehouse-related processes. It would be an advantage if you bring:

• Experience with document handling and compliance activities, Quality Management Systems and/or warehouse processes.
• Around 5+ years of experience from the pharmaceutical industry or related industry.
• Knowledge of EHS, GDP, GMP/GxP and compliance expectations relevant to pharmaceutical warehousing and distribution.
• Good working knowledge of Excel; experience with ERP systems is an advantage.
• Confident written and spoken English and Danish.

You are comfortable working with detail and documentation while keeping sight of what needs to happen in daily operations. You collaborate well with others, take responsibility for your work and can maintain structure when priorities compete or the pace increases. An open mindset towards AI and how it can support everyday work is also valued.

What's in it for you?

• Xellia isn't for all: We mean it when we say it. There’s no rigid hierarchy here, and no one will micromanage you. You’re trusted — and expected — to take real responsibility, perform at a high level, and learn fast. In return, you get the opportunity to shape how things are done, influence decisions, and make a visible impact.
• Make things happen: You’ll step into an organization in motion, with clear direction and ambitious goals. Here, you can grow fast, take on more than a fixed role, and shape what’s next alongside people who want to win.
• Bonus – When goals are reached and if eligible, you'll be rewarded through our bonus scheme.
• Culture & Colleagues – You will be part of a culture where trust, collaboration, and autonomy are real. It’s not a message from HR — it’s what data shows in our quarterly pulse surveys.
• Health & wellbeing: We want you to feel well and thrive at work. Our well-being offering includes healthy food options, access to fitness facilities, massage services, and other initiatives that support both physical and mental well-being.

We're your people

Everything we do connects to our purpose to save lives. Every day, every task we do plays a part in one of the biggest battles of our time: fighting the most powerful bacteria on the planet. But at Xellia, it’s not just about what we do — it’s about how we do it and who we do it with. We work side by side, eye to eye, and heart to heart across functions and sites, building strong relationships and making an impact. We run on curiosity, trust, and honest conversations. We speak up and share what we know. because. It’s not just where you want to go. It’s who you get there with. At Xellia, we’re your people.

Xellia is owned by Novo Holdings A/S, headquartered in Copenhagen, Denmark, and operates four sites globally.

Xellia Pharmaceuticals is the global leader in fermentation-based, non-beta-lactam anti-infectives, supplying Active Pharmaceutical Ingredients (APIs) and Finished Dosage Forms (FDFs) to over 500 pharmaceutical companies across 80 countries.

Recognized by the World Health Organization and the European Union for our critical medicines, we play a vital role in combating severe infections and antimicrobial resistance. Headquartered in Denmark, we operate manufacturing sites in Copenhagen, Denmark; Budapest, Hungary; and Taizhou, China, with R&D and commercial operations in seven additional locations globally. As the only European manufacturer of several key anti-infectives and with a heritage spanning over 120 years, we are driven by purpose and progress.

With more than 1100 employees, our impact starts from within. We offer a workplace where ideas, curiosity, and initiative thrive, and where your role evolves with your ambition. Instead of rigid structures, we provide real responsibility, freedom to explore, and support to grow. Together, we shape not only the future of our company and the development of our people, but also the health of communities worldwide.

Further information aboutXellia can be found at: www.xellia.com

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