Backoffice Financial Support Lead

ZEISS Group; Denmark; On-site; DKK 400,000 - 550,000; Full time

Job summary

ZEISS Group is looking for an administrative professional in Denmark to manage day-to-day administration and basic financial operations. The role involves organizing tasks, handling inquiries, and supporting onboarding and offboarding processes.

With a focus on compliance and governance, the successful candidate will coordinate with Global HQ and ensure adherence to internal controls. Candidates should have qualifications in business administration and experience in financial processes.

Qualifications

• Experience in general / financial administration is essential.
• Familiarity with basic accounting processes.
• Ability to maintain confidentiality and data protection.

Responsibilities

• Coordinate and execute all administration tasks.
• Handle basic accounts payable and receivable administration.
• Maintain accurate entries in the ERP or accounting system.
• Serve as operational interface between Nordic organization and Global HQ.

Skills

General administration

Financial process know how

Communication

Education

Commercial / public / business administration

Additional accounting or controlling qualification

Job description

“ZEISS is currently establishing a new independent company dedicated to the Hunting & Nature business area. Recruitment for this position will be managed by ZEISS, and the successful applicant will enter into an employment contract with the newly established independent company.”

Full time - Permanent

Job Purpose

To ensure smooth day to day administration and basic financial operations for the Nordic region, in close alignment with Global HQ policies, processes, and reporting requirements, thereby enabling the sales and service organization to focus on customer and business development.

Core responsibilities

1. General Administration

• Coordinate and execute all administration tasks (e.g. office supplies, facility issues, mail handling, travel coordination, meeting organization).
• Act as first point of contact for internal and external administrative inquiries.
• Maintain and update regional documentation, contracts, and records (e.g. supplier contracts, rental agreements, insurance documents) in line with Valyra standards and retention rules.
• Support onboarding and offboarding from an administrative perspective (equipment lists, access rights coordination, documentation).
• Coordinate with HR, IT, and Facility Management to ensure a professional and efficient working environment.
• Ensure timely handling and filing of correspondence, documentation, and approvals according to internal guidelines.
• Support during the budget process.
• Hotline support.
• Handle basic accounts payable and accounts receivable administration (invoice checking, coding, forwarding for approval, monitoring of due dates).
• Support preparation of payment runs in collaboration with Global Finance.
• Collect, check, and submit travel expenses and other employee reimbursements in line with Valyra travel and expense policies.
• Support budget tracking for regional cost centers (e.g. office costs, marketing, travel) by updating simple overviews and highlighting deviations.
• Assist in month‑end and year‑end activities by providing required documents, explanations, and regional data to Global Finance.
• Maintain accurate and up‑to‑date entries in the ERP or accounting system according to defined processes (where regionally applicable).

3. Coordination with Global HQ

• Serve as operational interface between the Nordic org. and Global HQ for administrative and financial topics.
• Ensure timely provision of requested information, reports, and documentation (e.g. headcount lists, cost overviews, contract information).
• Support implementation of new global or regional processes, tools, and systems at regional level (e.g. ERP changes, expense tools, reporting templates).
• Escalate issues and risks proactively and follow up until resolution in close collaboration with regional stakeholders.

4. Compliance & Governance

• Ensure that regional administrative and financial activities adhere to Valyra policies, internal controls, and applicable regional regulations.
• Support documentation and evidence for internal and external audits.
• Maintain confidentiality and data protection for employee, customer, and supplier information in line with Valyra and legal requirements.
• Contribute to continuous improvement of administrative and financial processes (simplification, standardization, and digitalization).

Requirements

• Commercial / public / business administration
• Additional accounting or controlling qualification / courses

Professional expertise

• Experience in general / financial administration
• Basic accounting / financial process know how