Workplace Experience & Team Assistant

United States Digital Space LLC; München; Vor Ort; EUR 40.000 - 55.000; Vollzeit

Zusammenfassung

Proxima is seeking a Workplace Experience & Team Assistant in Munich, Germany to provide reliable, detail-oriented administrative support to the Leadership Team. You will manage calendars, bookings, and logistics while handling multiple priorities and stakeholders with discretion.

This fast-paced role offers exposure to executive operations and internal communications, requiring strong organization, English fluency, and a proactive, service-oriented mindset in a cross-functional environment.

Qualifikationen

• Must be highly organized with strong attention to detail, able to handle recurring administrative tasks.
• Excellent written and spoken English; German is a plus and considered an advantage.
• Proactive, service-oriented, discreet when handling sensitive information.

Aufgaben

• Coordinate and manage Leadership Team calendars for internal and external meetings.
• Book travel (flights, trains, hotels, transfers) based on guidance and preferences.
• Support logistics such as dinner reservations, appointments, and errands.
• Assist with expense tracking and reimbursement submissions.
• Prepare basic meeting documents and take notes when required.
• Own recurring internal meeting scheduling (1:1s, weekly team meetings).
• Possibly manage company-wide travel as needs evolve.

Kenntnisse

Organizational skills

Attention to detail

English communication

German language bonus

Proactive mindset

Tools

Google Workspace

Slack

Jobbeschreibung

WHO WE ARE

At the company, we're driven by a bold mission – to redefine the future of sustainable energy. Our unique concept, built upon the groundbreaking W7-X stellarator and the latest advances in technology, paves the way for commercially viable fusion power plants.

What’s more, our work in stellarator optimization, powered by cutting-edge computation and machine learning, is propelling us into uncharted territories of fusion technology. New higher performance design points are unlocked by high temperature superconducting magnets.

To fully grasp this huge opportunity, we’re building a team of extremely dedicated and passionate people who come together driving something extraordinary, radically transforming technology in the world.

WHY JOIN the company

• You will get to work on some of the most complex tech challenges to bring abundant, safe, clean energy to the world.

• You'll get to join and learn from an exceptional selection of accomplished and driven individuals.

• Do your life’s best work and enjoy the journey.

• Get to show that big things are possible in Europe when you assemble the best talent.

YOUR IMPACT

As a Workplace Experience & Team Assistant, you will provide reliable and detail-oriented administrative support to the Leadership Team. Your main responsibilities will include coordinating calendars, booking travel, handling logistics, and supporting work-related administrative errands.

This role is ideal for someone who thrives in a fast-paced environment, being in the middle of how organizations work managing multiple priorities and stakeholders, and takes pride in operational excellence. The role offers a unique view into the way Proxima’s leadership team operates, creating human connections with multiple individuals whose performance is critical to Proxima’s success.

WHAT YOU WILL DO

• Coordinate and manage the Leadership Team’s calendars for internal and external meetings

• Book travel (flights, trains, hotels, transfers) based on guidance and preferences

• Support logistics such as dinner reservations, appointments, and work-related errands

• Assist with expense tracking and reimbursement submissions

• Prepare basic meeting documentation (e.g. formatting documents, taking meeting notes when required)

• Take ownership of recurring internal meeting scheduling (e.g., 1:1s, weekly team meetings)

• Possibly own company-wide travel management - this is something that is currently evolving and being flexible is very important

WHO YOU ARE

• Highly organized with strong attention to detail

• Reliable, structured, and comfortable handling recurring administrative tasks

• A clear and professional communicator in English (German is a plus)

• Comfortable working with Google Workspace, Slack, and other productivity tools

• Discreet and trustworthy when handling sensitive information

• Proactive and service-oriented, with a “can-do” mindset

INTERVIEW PROCESS

• Recruiter interview (30-60 min)

• Hiring Manager interview (30-45 min)

• Team interviews (2x60 min)

At the company, our mission is bold: making limitless clean energy a reality. To get there, we need a high-performing, diverse team that brings different perspectives, challenges assumptions, and builds together with purpose. We know that diversity of thought and experience leads to better ideas, stronger execution, and a more resilient team. We don’t look at how you identify, what you look like, who you choose to worship or what ethnicity you are. We care about what you can bring to the table.

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