Sr. Executive Assistant

Instructure; Deutschland; Vor Ort; EUR 70.000 - 95.000; Vollzeit

Benefits dieser Stelle

Ownership program

Flexible work culture

Generous time off

Wellness programs

Professional development resources

Latest tools and technology

Recognition program (Motivosity)

Inclusive culture

Zusammenfassung

Instructure is seeking a Sr. Executive Assistant to support the Chief Growth Officer. This strategic role manages the CGO’s calendar, travel, and executive communications so leadership can stay focused on growth opportunities.

You will craft agendas, coordinate travel end‑to‑end, handle expenses, and partner with cross‑functional teams to anticipate needs while maintaining the highest level of discretion in a fast‑paced tech environment.

Qualifikationen

• 5+ years supporting C-suite or senior leaders.
• A reputation for trustworthiness, discretion, and genuine respect from colleagues.
• Strong calendar management and prioritization.
• Excellent written communication; able to draft crisp messages and agendas with minimal input.
• Comfortable building relationships and working cross-functionally at every level of the organization.
• Highly organized yet adaptable; able to navigate shifting priorities with ease.
• Low ego, high standards, and a growth mindset; committed to doing the work because it matters.
• Proficiency with Google Workspace, Slack, and expense tools.

Aufgaben

• Own the CGO’s calendar: prioritize ruthlessly, protect time for deep work, and ensure every meeting has a purpose.
• Build meeting agendas that drive clarity and decisions, ensuring the CGO is prepped in advance.
• Book and manage all domestic and international travel, end to end.
• Arrange ground transportation, lunches, and logistics proactively.
• Process and reconcile expenses accurately and on time.
• Partner closely with the CGO’s direct reports, VPs, Chief of Staff, and their teams to anticipate and prepare for upcoming needs.
• Plan and execute elevated recognition events and team moments that feel authentic and personal.
• Source and send thoughtful gifts and touches that reflect our culture.
• Anticipate needs, flag risks, and bring forward solutions - not just problems.
• Handle sensitive information with discretion and sound judgment.

Kenntnisse

Calendar management

Executive support

Cross-functional collaboration

Written communication

Discretion & trust

Google Workspace

Slack

Expense tools

Tools

Google Workspace

Slack

Brex

Coupa

Jobbeschreibung

At Instructure, we believe in the power of people to grow and succeed throughout their lives. Our goal is to amplify that power by creating intuitive products that simplify learning and personal development, facilitate meaningful relationships, and inspire people to go further in their education and careers.

We do this by giving smart, creative, passionate people opportunities to create awesome. And that's where you come in:

Sr. Executive Assistant

Our Chief Growth Officer leads one of the most dynamic Sales organizations at Instructure. He moves fast, operates at a high level, and needs a sharp, proactive partner who keeps everything in motion so he can stay focused on what matters most. This isn't a traditional support role - it's a strategic one. You'll manage the operational rhythm of a C-Suite executive, build real relationships across the business, and think two steps ahead so nothing falls through the cracks.

What You'll Do

• Own the CGO’s calendar: prioritize ruthlessly, protect time for deep work, and ensure every meeting has a purpose.
• Build meeting agendas that drive clarity and decisions, ensuring the CGO is prepped in advance.
• Book and manage all domestic and international travel, end to end.
• Arrange ground transportation, lunches, and logistics proactively.
• Process and reconcile expenses accurately and on time.
• Partner closely with the CGO’s direct reports, VPs, Chief of Staff, and their teams to anticipate and prepare for upcoming needs.
• Plan and execute elevated recognition events and team moments that feel authentic and personal.
• Source and send thoughtful gifts and touches that reflect our culture.
• Anticipate needs, flag risks, and bring forward solutions - not just problems.
• Handle sensitive information with discretion and sound judgment.

What You'll Need

• 5+ years supporting C-suite or senior executive leaders, ideally in a fast-paced tech or SaaS environment.
• A reputation for trustworthiness, discretion, and genuine respect from colleagues.
• Strong calendar management skills and a clear approach to prioritization.
• Excellent written communication; able to draft crisp messages and agendas with minimal input.
• Comfortable building relationships and working cross-functionally at every level of the organization.
• Highly organized yet adaptable; able to navigate shifting priorities with ease.
• Low ego, high standards, and a growth mindset; committed to doing the work because it matters.
• Proficiency with Google Workspace, Slack, and expense tools (such as Brex, Coupa, etc.).

Get in on all the awesome at Instructure!

We offer competitive, meaningful benefits in every country where we operate. While they vary by location, here's a general idea of what you can expect:

• Competitive compensation, plus all full-time employees participate in our ownership program - because everyone should have a stake in our success.
• Flexible work culture. Our remote, hybrid and in-office collaboration spaces vary by role, team and location.
• Generous time off, including local holidays and our annual "Dim the Lights" period in late December, when teams are encouraged to step back and recharge based on departmental needs.
• Comprehensive wellness programs and mental health support
• Learning and development resources, including professional development tools and tuition reimbursement, to support your growth
• The technology and tools you need to do your best work
• Motivosity employee recognition program
• A culture rooted in inclusivity, support, and meaningful connection

We believe in hiring great people and treating them right. The more diverse we are, the better our ideas and outcomes.

Instructure is an Equal Opportunity Employer. We comply with applicable employment and anti-discrimination laws in every country where we operate.

All employees must pass a background check as part of the hiring process. To help protect our teams and systems, we’ve implemented identity verification measures. Candidates may be asked to verify their legal name, current physical location, and provide a valid contact number and residential address, in accordance with local data privacy laws.

Any attempt to misrepresent personal or professional information will result in disqualification.