Recruitment Assistant [Open to internal and external applicants]

UNDP; Bonn; Vor Ort; EUR 32.000 - 42.000; Vollzeit

Zusammenfassung

UNDP Bonn is seeking a Recruitment Assistant to support transparent recruitment operations for Country Offices. You will handle vacancy announcements, applicant screening, and candidate handover while adhering to UN/UNDP rules and promoting best practices.

Your role also involves preparing recruitment analytics, maintaining data integrity in official databases, and assisting with knowledge management and training on local recruitments.

Qualifikationen

• 5+ years HR and/or administrative experience (with a high school diploma) or 2 years with a bachelor's degree.
• Experience in recruitment at national or international level is preferred.
• Knowledge of recruitment design, management and candidate assessment methodologies.

Aufgaben

• Support end-to-end recruitment processes for Country Offices, including vacancy announcements and screening.
• Assist in candidate evaluation, reference checks, interviews, and handover for hiring.
• Maintain recruitment data and analytics, focusing on diversity and gender parity.

Kenntnisse

Recruitment design

End-to-end recruitment

Candidate assessment

Data management

Ausbildung

Secondary education

Bachelor's degree desirable

Tools

MS Office

ERP systems

Power Apps/AI tools

Jobbeschreibung

Organizational context

The United Nations Development Programme (UNDP) operates a Global Shared Service Centre (GSSC) to provide transactional, advisory, and support services worldwide. The HR services within the GSSC, established in Copenhagen, are recognized as a centre of excellence. In Bonn, this role supports the GSSC's outposted recruitment operations for Country Offices, reporting to the Recruitment Associate and Analyst.

Job purpose

The Recruitment Assistant in the GSSC RSC is responsible for supporting the transparent implementation of recruitment processes for Country Offices. This involves performing administrative tasks to ensure high-quality and accurate service delivery. The role contributes to providing advice to internal and external clients and managers on HR policies and services, promoting a client-oriented approach, and sharing best practices. The assistant plays a key role in managing recruitment activities, from vacancy announcements and applicant screening to candidate selection and handover for hiring, ensuring compliance with UN/UNDP regulations and contributing to corporate priorities like gender parity and workforce diversity.

Responsibilities

Support the implementation of recruitment strategies by ensuring full compliance with UN/UNDP rules and regulations, and contributing to the development of Standard Operating Procedures (SOPs) for recruitment management. Provide high-quality recruitment services to enhance client trust. Assist in the end-to-end recruitment process, including reviewing strategies, vacancy announcements, screening applicants, evaluating applications, gathering references, organizing interviews, and finalizing selections. Communicate application outcomes to candidates and support the production of recruitment analytics reports, focusing on diversity and gender parity. Maintain and update recruitment tracking systems, ensure accurate data management in official databases, and contribute to candidate rosters. Support knowledge management for recruitment, selection, and placement matters, and assist in organizing training courses on local recruitments.

Education

Secondary education is required. A university degree in Human Resource Management, Business Administration, Public Administration, Social Sciences, or International Relations is desirable but not mandatory. Fluency in English is required, with working knowledge of another UN language being an asset.

Work experience

A minimum of 5 years of relevant HR and/or administrative experience (with a high school diploma) or 2 years (with a bachelor's degree) is required, preferably in recruitment at the national or international level. Proficiency in MS Office, collaboration tools, digital platforms, and cloud-based management systems (e.g., ERP) is essential. Experience with talent acquisition software, in an international organization, and with Power Apps/AI tools is desirable.

Skills

Core Competencies: Achieve Results, Think Innovatively, Learn Continuously, Adapt with Agility, Act with Determination, Engage and Partner, Enable Diversity and Inclusion. Technical Competencies: Recruitment design and management, end-to-end recruitment process management, candidate assessment and selection methodologies, knowledge generation, clear and concise communication, digital awareness and literacy, and customer satisfaction/client management.

Required languages

English