Intern (m/f/d) - Bid- and Project Management

Quantum Systems; München; Vor Ort; EUR 12.276 - 18.972; Vollzeit

Benefits dieser Stelle

Flexible working hours

Mobile working

EGYM Wellpass

Corporate Benefits

Employee events

Lunch-Card

Company Shuttle

Zusammenfassung

Quantum Systems in Munich is offering an internship in Bid and Project Management. You will support the structured execution of tender and project activities across their lifecycle, coordinating with Sales, Finance, Operations, and Engineering, and helping standardize processes, tools, and reporting structures.

You will gain hands-on experience in process design, automation, and KPI reporting, contributing to a scalable Bid Factory and data-driven decisions.

Qualifikationen

• Currently studying Industrial Engineering, Business Administration, Aerospace Engineering, or a comparable field.
• Practical experience in project management or a structured, project-based working environment.
• Strong interest in unmanned systems (Air, Land, Sea).
• Open, communicative and professional attitude for effective collaboration.
• Self-motivated and able to take ownership of responsibilities.

Aufgaben

• Support Bid & Project Execution: assist during active tenders and projects; track tasks, milestones, deadlines, and responsibilities; aid cross-functional coordination for structured execution; assist in bid and project review meetings.
• Tender Identification & Preparation: help identify and screen tenders via platforms and portals; structure tender inputs across admin, technical, and commercial sections; coordinate contributions from Sales, Engineering, Finance, and Operations; ensure completeness and consistency of submissions.
• Requirements & Information Structuring: extract and structure requirements from tender documents; create compliance tables and matrices; identify risks, dependencies, and open questions; prepare inputs for bid decisions.
• Process Optimization, Automation and Reporting: analyze workflows for inefficiencies and automation potential; support standardization and automation of recurring tasks, templates, and status reporting; help develop automated KPI tracking and dashboards; assist in automating requirement handling and bid responses via databases and content blocks; support Jira/Confluence workflow space; prepare regular reports on activities.
• Tools, Data & Documentation Management: maintain bid and project data in CRM and central databases; ensure data integrity and versioning; improve templates and knowledge bases; assist handovers from bid to project execution.

Kenntnisse

Project management

Cross-functional collaboration

Process optimization

English & German

Ausbildung

Industrial Engineering

Business Administration

Aerospace Engineering

Jobbeschreibung

As an Intern in Bid and Project Management, you will support the structured execution and continuous improvement of our tender and project activities, contributing directly to the advancement of cutting‑edge unmanned systems. In this role, you will be involved across the full bid and project lifecycle, supporting the preparation of tenders, internal coordination, and the establishment of operational and data‑driven foundations for successful project execution. You will work closely with stakeholders from Sales, Finance, Operations, and Engineering, supporting not only day‑to‑day bid and project activities but also the standardization, automation, and optimization of processes, tools, and reporting structures. A key aspect of your role will be to help improve transparency, data quality, and workflow efficiency across our bid and project environment. Through hands‑on involvement in process design, tool usage, and reporting, you will gain practical experience in how scalable bid and project organizations operate in a high‑tech, growth‑oriented environment. Your work will have a direct impact on the quality, efficiency, and scalability of our tenders and projects and will prepare you for future roles in bid management, project coordination, or program management.

What is your Day to Day Mission

• Bid & Project Execution Support: Support the Bid Management Team during active tenders and projects; Track tasks, milestones, deadlines, and responsibilities; Support cross‑functional coordination to ensure timely and structured execution; Prepare and support bid and project review meetings.
• Tender Identification & Preparation: Support the identification and screening of relevant tenders via platforms, customer portals, and networks; Assist in structuring tender inputs across administrative, technical, and commercial sections; Coordinate and consolidate contributions from Sales, Engineering, Finance, and Operations; Ensure completeness and consistency of tender submissions.
• Requirements & Information Structuring: Extract and structure requirements from tender documents; Create and maintain compliance tables, requirement overviews, and comparison matrices; Support the identification of risks, dependencies, open questions, and clarification needs; Prepare structured inputs for internal alignment and bid decisions.
• Process Optimization, Automation and Reporting: Analyze bid and project workflows to identify inefficiencies and automation potential in the context of a scalable Bid Factory; Support the standardization and automation of recurring tasks, templates, and status reporting; Contribute to the development of automated KPI tracking, dashboards, and reporting structures to increase transparency; Support the automation of requirement handling and bid responses through databases, product data repositories, and content blocks; Support the development of our JIRA and Confluence space for workflow tracking, requirement management, and automated status updates; Prepare regular and ad‑hoc reports on tender and project activities (pipeline status, workload, deadlines, success rates); Support the derivation of insights and improvement recommendations to enable data‑driven management decisions.
• Tools, Data & Documentation Management: Maintain structured bid and project data in CRM systems and central databases; Ensure data consistency, versioning, and traceability across the bid lifecycle; Maintain and improve templates, documentation standards, and knowledge bases; Support clean handovers from bid to project execution.

What you bring to the team

• You are currently studying Industrial Engineering, Business Administration, Aerospace Engineering, or a comparable field.
• You already have practical experience in project management or a structured, project‑based working environment.
• You have a strong personal interest in unmanned systems (Air, Land, Sea).
• Your open, communicative, and professional attitude makes it easy for you to collaborate effectively and be perceived as a reliable internal counterpart.
• You are highly self‑motivated and able to take ownership of your responsibilities independently.
• You communicate confidently in English and German.

Why Quantum-Systems

We believe in the power of combined efforts: straightforward tech expertise paired with a customer‑centric focus.

We are industry pioneers who are ambitious, bold, and visionary.

We push limits, think outside‑the‑box and strive for technological excellence to shape the future of aerial data.

We promise to be your runway for individual and professional growth.

Our benefits

• Flexible working hours: With trust‑based working hours, you are not only responsible for your working hours, but also for your work‑life balance.
• Mobile working: If it gets too turbulent for you in our office, you can get the necessary balance through mobile working.
• Stay active: With EGYM Wellpass, you get access to thousands of fitness and sports facilities - and of course, we subsidize the membership.
• Corporate Benefits: Your opportunity for attractive offers and discounts from well‑known suppliers and brands, e.g. Adidas, Apple, Expedia.
• Employee events: We not only want to grow together, but also celebrate our successes together.
• Lunch‑Card: Be powerful with delicious energy, daily lunch budget is sponsored.
• Company Shuttle: Enjoy our convenient shuttle service that picks you up from Laim in Munich and brings you to our location, with return trips at the end of the workday.

About us

Quantum Systems specialises in the development, design, and production of small Unmanned Aerial Systems (sUAS). The company’s range of electric vertical take‑off and landing (eVTOL) sUAS are built to maximize range and versatility and to provide operators with a seamless user experience. By integrating cutting‑edge software capabilities, like edge computing and real‑time AI‑powered data processing, Quantum Systems is building next‑generation UAS for clients in defence, security, public sectors.

Our commitment

We are an open‑minded company that not only values diversity, but actively promotes it. Regardless of gender, age, ethnic origin, religion, sexual orientation or disability, we firmly believe that the diversity of our employees is an essential part of our success.

At our company, every voice is heard and every perspective is valued. We believe that our differences enrich us and help us to find creative solutions and generate innovative ideas. We pride ourselves on creating an inclusive work environment where all employees can reach their full potential.