Event manager (m/w/d)

Max-Planck-Institut für Sicherheit und Privatsphäre; Bochum; Vor Ort; EUR 25.000 - 35.000; Teilzeit

Zusammenfassung

Das Max Planck Institute for Security and Privacy in Bochum sucht ab sofort eine*n Projektkoordinator*in für den AI-Wettbewerb (50%). Die Stelle unterstützt Organisation, Kommunikation und Umsetzung des Wettbewerbs, der Forschung zu KI-Sicherheit verbindet.

Teilzeit 50%, Projektbefristung bis Ende 2028, enge Zusammenarbeit mit Wissenschaftlern, Start-ups und Industrie, inklusive Veranstaltungsorganisation, PR-Materialien und Outreach.

Qualifikationen

• Masterabschluss oder gleichwertige Qualifikation, bevorzugt in Kommunikation, Eventmanagement, Projektmanagement, Wissenschaftsmanagement oder verwandtem Bereich.

Aufgaben

• Organisation des Wettbewerbsturniers: Koordination der Abläufe, Fristen, Kommunikation und Dokumentation.
• Teilnehmerverwaltung: Ansprechpartner für Teams, Registrierung, Informationsmaterialien und Outreach.
• Eventmanagement: Planung von Veranstaltungen, insbesondere Qualifikations- und Finale-Event.
• Kommunikation und Outreach: Steigerung der Bekanntheit bei Hochschulen, Start-ups, Industrie und AI/Cybersecurity-Gemeinschaften.
• Website und Kommunikationsmaterialien: Erstellung von Inhalten für Website, Newsletter, Flyer, Poster und Social Media.
• Public Relations: Koordination von Medien-PR zu Meilensteinen und Events in Zusammenarbeit mit MPI-SP.
• Projektkoordination: Unterstützung von Meetings, Zeitplänen, Dokumentation und Berichterstattung.

Kenntnisse

Projektkoordination

Veranstaltungsorganisation

Kommunikation

Deutsch/Englisch Kenntnisse

Ausbildung

Masterabschluss oder gleichwertige Qualifikation

Tools

Standard-Digital-Tools

Jobbeschreibung

The Max Planck Institute for Security and Privacy (MPI-SP) in Bochum is a research institute of the Max Planck Society for the Advancement of Science. It conducts interdisciplinary research on the diverse aspects of IT security and data protection. The newly established and expanding institute will ultimately comprise 18 research groups and employ around 200 staff members and guests. The institute cooperates with the Faculty of Computer Science at Ruhr University Bochum. Bochum is one of the world's leading research locations for cybersecurity and is home to Europe's largest training center in this field as well as a vibrant start-up scene.

Starting immediately, we are seeking a

Project Coordinator - AI Competition (d/f/m), 50% to support the organization, communication, and implementation of an AI competition. The competition combines cutting-edge research in artificial intelligence and cybersecurity with the goal of advancing AI-based cybersecurity technologies. Teams from academia, start-ups, and industry will develop autonomous AI-based systems for identifying software vulnerabilities and assessing their exploitability.

The position is part-time (50%) and project-funded until the end of December 2028.

Responsibilities

• Competition Organization: Coordinate the organizational implementation of the tournament, including deadlines, participant communication, documentation, and organizational workflows.
• Participant Management: Serve as an organizational point of contact for participating teams and prospective applicants; coordinate inquiries, registration processes, information materials, and communication throughout the competition.
• Event Management: Plan and organize several events, in particular the qualification event and the final tournament. This includes venues, logistics, infrastructure, schedules, invitations, and coordination with external service providers.
• Communication and Outreach: Develop and coordinate communication activities to increase awareness of the tournament among universities, research institutions, start-ups, companies, and the broader cybersecurity and AI communities. Identify and address relevant target groups and support targeted outreach activities to attract strong teams.
• Website and Communication Materials: Coordinate and prepare content for the project website, newsletters, flyers, posters, social media, and other communication channels.
• Public Relations: Coordinate media and public-relations activities around major project milestones and events in collaboration with MPI-SP's communication structures and the project partners. Support communication and coordination with industry partners, policymakers, and other relevant stakeholders.
• Project Coordination: Support meetings, schedules, documentation, reporting, and other organizational aspects of the project and ensure effective communication between the scientific team, project partners, participants, and external stakeholders.

Qualifications

• A Master's degree or comparable qualification, preferably in communication, event management, project management, science management, or a related field.
• Experience in project coordination, event organization, communication, or public relations.
• Excellent organizational and project-management skills and the ability to coordinate multiple activities and stakeholders simultaneously.
• Excellent written and verbal communication skills in German and English.
• The ability to communicate professionally with researchers, companies, public-sector organizations, and other external stakeholders.
• A proactive, reliable, and solution-oriented working style.
• Confidence in using standard digital communication and collaboration tools.

Experience in science communication, research organizations, technology competitions, cybersecurity, artificial intelligence, or publicly funded research projects is advantageous but not required.

An independent and varied position at the intersection of cybersecurity, artificial intelligence, re...