AV Project Manager

Encore; Berlin; Vor Ort; EUR 55.000 - 90.000; Vollzeit

Zusammenfassung

Encore in Berlin seeks an experienced Event Project Manager to lead technical production, schedules and on-site delivery for complex corporate events. You will coordinate resources, manage budgets, liaise with clients, vendors and venue partners, and mentor technical teams while ensuring health and safety standards are met.

The role requires strong communication, proactive planning, and the ability to travel up to 50% as needed.

Qualifikationen

• Strong written and verbal communication skills required.
• Excellent client relationship abilities and stakeholder management.
• Ability to work under pressure in a fast-paced environment.
• Willingness to travel up to 50% may be required.

Aufgaben

• Lead Event Project Management from planning to execution, coordinating technical production and labour needs.
• Determine and secure resources required to complete each project.
• Attend client meetings to align on scope, timelines and deliverables, and manage client concerns.
• Monitor project scope and adjust plans to ensure successful delivery.
• Assist sales and operations in determining equipment needs and technical solutions.
• Create and review technical diagrams when required.
• Maintain strong client relationships and provide world-class service.
• Provide leadership for technical teams on events and ensure health, safety and compliance standards.
• Oversee budgeting, cost control and post-event invoicing workflows.

Kenntnisse

Strong communication skills

Client relationship skills

Works well under pressure

Willingness to travel

Ausbildung

BA/BS Degree or equivalent experience

Tools

MS Office

Jobbeschreibung

• Prepare and communicate technical production & labour schedules, sub-rental requirements, project scope, execution plan and individual responsibilities to team members, vendors and venue partners.
• Determine and secure the resources required to successfully complete each project.
• Drive Results - Maintain focus on client needs by attending client meetings, creating and maintaining organised show documentation and responding to client concerns and questions.
• Monitor project scope throughout the event planning process and adjust as necessary to ensure the successful completion of the project.
• Assist sales and operations teams to help determine equipment needs and technical solutions for the project.
• Assist with the creation of technical diagrams when required.
• Review all sales documents to confirm that the equipment and technical positions will meet the client’s needs.
• Deliver World Class Service - Develop and maintain strong relationships with clients at all levels of their organisation and provide outstanding customer service while focusing on client retention.
• Provide leadership for Technical teams on events.
• Ensure that all the necessary HSE documentations including but not limited to Risk Assessments and Method Statements are in place and communicated to the project delivery team prior to the execution of an event.

Key Job Responsibilities

Event Project Management

• Prepare and communicate technical production & labour schedules, sub-rental requirements, project scope, execution plan and individual responsibilities to team members, vendors and venue partners.
• Determine and secure the resources required to successfully complete each project.
• Drive Results - Maintain focus on client needs by attending client meetings, creating and maintaining organised show documentation and responding to client concerns and questions.
• Monitor project scope throughout the event planning process and adjust as necessary to ensure the successful completion of the project.
• Assist sales and operations teams to help determine equipment needs and technical solutions for the project.
• Assist with the creation of technical diagrams when required.
• Review all sales documents to confirm that the equipment and technical positions will meet the client’s needs.
• Deliver World Class Service - Develop and maintain strong relationships with clients at all levels of their organisation and provide outstanding customer service while focusing on client retention.
• Provide leadership for Technical teams on events.
• Ensure that all the necessary HSE documentations including but not limited to Risk Assessments and Method Statements are in place and communicated to the project delivery team prior to the execution of an event.

Event Execution

• See the Bigger Picture - Act as the project leader and onsite contact for the client throughout the event.
• Manage all phases of event technical execution from load-in through run of show to load-out.
• Assume ownership of inventory management throughout the event.
• Communicate the project plan and client expectations to event team.
• Manage onsite changes, including schedule, equipment or workforce modifications.
• Value People - Mentor and communicate with Encore Team Members on event execution and best practices to help improve the local knowledge base and experience in the market.
• Do the Right Thing - Ensure compliance with established Technical Standards and Production Standards.
• At all times, the Project Manager is expected to abide by all health and safety requirements to company and international standards and to ensure that all team members and subcontractors working onsite adhere to the same.
• Follow up with clients on-site to ensure that their needs are met and the equipment setup is working properly.

Financial Management

• Assist in the creation, analysis, and execution of the project budget, partnering with regional leadership to mitigate external workforce and sub-rental spend.
• Manage event costs to align with budget and ensure all onsite changes are communicated to sales for billing purposes.
• Assist with the completion of post-event client invoice. Work with operations management to ensure the prompt payment of all external vendors
• Ensure compliance with Encore Policies and Procedures to minimise company’s exposure to liability claims and property damage, theft and misappropriation.

Administrative & Training

• Complete Encore post-event process, to include the completion of all post-show reporting, confirming all workforce hours are accurately entered and ensuring that outsourced equipment is returned to appropriate provider.
• Participate in the development of Project Management SOP’s.
• Conduct review and analysis of proposed events as required.

Disclaimer:

The duties and responsibilities described are not a comprehensive list and may change, or additional tasks within scope of work may be assigned at any time with or without notice, as necessitated by business demands.

Job Requirements

• BA/BS Degree or equivalent experience
• 4+ years of technical experience in the Corporate Staging or Broadcast industry. Project Management experience preferred
• 1+ year of Supervisory experience preferred
• Strong written and oral communication skills
• Strong Technical Background
• Strong Client relationship skills
• Familiarity with budgets and cost control
• Operational logistics experience
• Works well under pressure
• Ability to manage multiple complex job functions within a fast-paced environment
• MS Office experience required
• Technical diagram knowledge / experience preferred
• Ability to travel up to 50% may be required