Administrative Business Partner

Zscaler; Deutschland; Hybrid; EUR 45.000 - 65.000; Vollzeit

Benefits dieser Stelle

Health plans

Zusammenfassung

Zscaler, the cloud security leader, is seeking an Administrative Business Partner to join our team. This Hybrid role is based out of our Escazú office three days per week, reporting to the SVP, Global Customer Support.

You will support and scale our company’s operations, helping with calendars, travel, events, and expense reporting. You thrive in ambiguity, build strong relationships, and handle sensitive information with discretion.

Qualifikationen

• 2+ years of experience providing executive-level administrative support.
• Proficiency in scheduling complex meetings and coordinating travel.
• Strong communication and organizational skills, with attention to confidentiality.

Aufgaben

• Oversee executive calendars, prioritize tasks, resolve scheduling conflicts, and coordinate meetings and engagements.
• Plan internal and external meetings, All Hands, and events, including logistics like rooms, catering, and materials.
• Submit monthly expense reports, process reimbursements, and coordinate domestic and international travel with detailed itineraries.
• Handle sensitive matters discreetly while upholding confidentiality in all administrative tasks.
• Maintain org charts, directories, and celebrate team initiatives for alignment.

Kenntnisse

Executive support

Calendar management

Travel coordination

Cross-functional collaboration

AI tools awareness

Problem solving

Tools

Zoom

Outlook

Microsoft Word

PowerPoint

Google Workspace

Coupa

Jobbeschreibung

Zscaler (NASDAQ: ZS) accelerates digital transformation so customers can be more agile, efficient, resilient, and secure. The Zscaler Zero Trust Exchange platform protects thousands of customers from cyberattacks and data loss by securely connecting users, devices, and applications in any location. Distributed across 160+ public exchanges globally and thousands of private exchanges at the edge, the SASE-based Zero Trust Exchange is the world s largest in-line cloud security platform. We believe the future of work is Human + AI and are building an AI-native enterprise where human potential is amplified by machine intelligence to solve the world s hardest security challenges. Driven by deep customer obsession, we are committed to the mission, outcome, and to each other. We bring these commitments to life through three core behaviors: ownership and collaboration, trust through outcomes and impact, and a challenge culture with ongoing feedback. Ready to make an impact at the company pioneering security transformation in the AI era? Join us at Zscaler.

Role

We are looking for an Administrative Business Partner to join our team. This is a Hybrid role based out of our Escazú office 3 days per week, reporting to the SVP, Global Customer Support. Our general and administrative teams help support and scale our company, providing a strong foundation for growth across our workforce, culture, financial operations, and global infrastructure. Put your passion, drive, and expertise to work with the world s cloud security leader.

What you ll do (Role Expectations)

• Oversee executive calendars, prioritize tasks, resolve scheduling conflicts, and ensure smooth coordination of meetings and engagements
• Plan internal and external meetings, All Hands, and events, managing logistics like conference rooms, catering, and preparation of materials
• Submit monthly expense reports, process reimbursements, and coordinate domestic and international travel with fully detailed itineraries
• Handle sensitive matters discreetly while upholding confidentiality in all administrative tasks
• Maintain and update org charts, directories, and team initiatives like competitions and recognition programs for alignment and effective implementation

Who You Are (Success Profile)

You thrive in ambiguity. You are comfortable building the path as you walk it, seeing dynamic and changing environments as an opportunity to construct something meaningful. You are a problem-solver. You seek out challenges with high energy, taking pride in delivering solutions to complex problems that drive meaningful business impact. You are customer-obsessed. You build deep empathy for internal and external partners, anchoring every operational decision in solving real-world challenges to ensure collective success. You operate with urgency. You maintain a high bias for action and a relentless focus on execution, understanding that speed and quality go hand in hand in a high-growth environment. You are resilient and adaptable. You view change as an opportunity, maintaining composure, focus, and a steady hand through evolving priorities and high-pressure situations.

What We re Looking for (Minimum Qualifications)

• Demonstrated curiosity and active exploration of AI tools, with a proven history of integrating new technologies to enhance daily workflows and augment problem-solving
• 2+ years of experience providing executive-level administrative support
• Proven ability to schedule and coordinate complex internal and external meetings, events, and logistical arrangements
• Proficiency in tools such as Zoom, Outlook, Word, PowerPoint, Google Suite, and expense reporting platforms like Coupa
• Strong organizational skills with the ability to manage multiple priorities, proactively resolve issues, and de-escalate challenges
• Exceptional interpersonal communication skills, with experience collaborating across all levels of an organization and supporting interaction with external stakeholders

What Will Make You Stand Out (Preferred Qualifications)

• Demonstrated ability to build and maintain strong relationships with internal and external counterparts to ensure open communication and operational efficiency
• High adaptability to changing circumstances, last-minute adjustments, and shifting organizational priorities
• Willingness to travel to the U.S. 2-3 times per year to provide onsite logistics and support for key events

#LI-IA1 #LI-Hybrid

At Zscaler, we are committed to building a team that reflects the communities we serve and the customers we work with. We foster an inclusive environment that values all backgrounds and perspectives, emphasizing collaboration and belonging. Join us in our mission to make doing business seamless and secure.

Our Benefits program

Our Benefits program is one of the most important ways we support our employees. Zscaler proudly offers comprehensive and inclusive benefits to meet the diverse needs of our employees and their families throughout their life stages, including:

• Various health plans Ti