Administrative Assistant

Leonardo S.p.A.; Darmstadt; Vor Ort; EUR 42.000 - 54.000; Vollzeit

Zusammenfassung

Leonardo S.p.A. in Darmstadt hosts an Administrative Support role within Secretarial Services. You will deliver high-quality administrative and management support, organise meetings, prepare minutes, handle newcomer requests, and assist with travel logistics in a proactive, service-oriented environment.

Fluency in English is required; German knowledge is a plus. The role requires strong MS Office skills, experience with SAP and PLANISWARE, and the ability to work independently in an

Qualifikationen

• Proficient in MS Office and Outlook with strong organisational skills.
• Excellent written and verbal English; German is a plus.
• Experience with SAP and procurement/financial processes is beneficial.
• Ability to work independently in an international, multicultural environment.

Aufgaben

• Organise meetings, workshops, conferences and related logistics.
• Provide secretarial support and minute-taking for meetings.
• Handle newcomer requests (badge, IT, office accommodation).
• Support public relations planning and related activities.
• Filter correspondence and enquiries; prepare background data for meetings.
• Organise travel and coordinate timesheets for staff.
• Manage financial activities in SAP and PLANISWARE; prepare statistics.

Kenntnisse

MS Word

MS Excel

MS PowerPoint

Outlook

English fluency

Organizational skills

Independent worker

Multicultural environment

Ausbildung

Secondary education + admin training

Tools

SAP

PLANISWARE

ECLIPSE/Spice

SharePoint

Microsoft Teams

Jobbeschreibung

Job Description: As part of the Administrative Support domain, we are looking for a motivated and service-oriented professional to join our Secretarial Services team. This opportunity is within the Administrative and Management Support Service, where you will play a key role in delivering high-quality administrative and management support while contributing to the effective day-to-day operations of the team. Working closely with colleagues, you will help ensure the smooth running of the service and support a dynamic and collaborative working environment.

Key Responsibilities

• Organisation of meetings, workshops, Conferences and related logistics
• Secretarial Support
• Newcomer handling (Badge request, IT request, Office Accommodation)
• Public Relations planning and support
• Filtering correspondence and enquiries
• Taking and producing minutes of meetings
• Preparation of background data before meetings
• Travel organisation
• Financial activities in SAP, Manpower Planning and assignment in PLANISWARE
• Booking the timesheets for Staff members
• Production of statistics for missions etc.

Essential Skills and Qualifications

• At least a secondary education and professional training in administrative techniques.
• Applicants must be highly proficient in MS Office (Word, Excel & PowerPoint) and Corporate E-mail Systems (Outlook).
• Strong proficiency in Microsoft Office applications, particularly Word, Excel, and PowerPoint, as well as experience using corporate email systems such as Outlook.
• Excellent organisational skills, with a keen eye for detail and the ability to build and maintain effective working relationships.
• A proactive, self-motivated approach, with the ability to work independently and effectively in an international and multicultural environment.
• Fluency in English, which is the Agency's primary working language.
• Knowledge of German would be considered an asset.

Desirable Skills

• Practical knowledge of SAP and familiarity with ESA financial and procurement processes.
• Experience using document management systems, such as ECLIPSE/Spice.
• Proficiency in Microsoft SharePoint and Microsoft Teams.
• A good understanding of service delivery principles and the ability to work effectively as part of a service-oriented team.
• Previous experience in public relations or a related field.

Furthermore CV in Europass Format

Permission to work in the EU

Seniority

Expert

Primary Location / Contract

• Primary Location: DE - Darmstadt - ESOC
• Contract Type: Hybrid
• Working: Onsite
• International, multicultural, innovative, technological: this is Leonardo. The company’s passionate and talented team is strongly influenced by STEM (Science, Technology, Engineering, Mathematics) expertise, with a diverse range of experience that enables colleagues to share knowledge and know-how across the generations. Leonardo always wants to expand its talent pool, here you can find the right opportunity for you!