Senior Executive Assistant

Add expected salary to your profile for insights

Defence Bank is a member-owned bank that has been proudly serving the Defence Community for 50 years. With 26 branches across Australia and our award-winning app, Defence Bank is where our members need us – anywhere, anytime.

The bank provides financial products and services to the Australian Defence Force and its unique community, reinvesting profits for the benefit of our members. We are a leader in our sector and our people led, technology enabled environment, celebrates the individual talents, personalities, interests and needs of our people.

Winner of the Best Reward & Recognition program 2024 and a finalist for Employer of Choice 2024, it is not only our employees who think our bank is truly one of the best places to work.

The opportunity.

Are you a proactive, detail-oriented professional with a proven track record in executive support? We are searching for a Senior Executive Assistant to join our team and play a vital role in supporting the CEO, contributing to the smooth operation of our executive office.

As the Senior Executive Assistant, you will be the right hand to our CEO, managing a dynamic and confidential workload that requires a high level of autonomy, discretion, and professionalism. You’ll serve as a key liaison between the CEO and stakeholders including the Board of Directors, support executive meeting coordination, and help drive key projects and internal events.

Your key responsibilities will include (but are not limited to):

• Serve as the primary point of contact between the CEO and internal/external stakeholders including the Board of Directors
• Manage the CEO’s calendar, travel, and communications with precision and discretion
• Prepare agendas and coordinate executive meetings including minute-taking and action tracking
• Liaise with internal and external stakeholders to support governance and operating cadence, ensuring the timely delivery of reports and papers
• Draft and review documents, reports, and presentations for the CEO as well as assisting in the planning and execution of special projects and initiatives
• Provide administrative support to the members of the Executive Team where required
• Oversee the smooth operation of the support office, including supplies and equipment management, as well as manage office events and social activities.

About You

You're experienced supporting senior executives in broad, fast-paced roles. Intelligent, organised, and proactive, you combine sound judgement with a personable and calm approach. You enjoy variety, think two steps ahead, and bring a sense of ease to those you support.

You will have:

• Min 10 years C-suite EA experience ideally within professional or financial services
• A warm, professional, and adaptable communication style across all levels
• Flexibility and responsiveness including the ability to balance urgency with professionalism, all while building strong internal and external relationships
• Loves a fast-moving environment and proven experience managing scheduling complexities with a solution-focused mindset
• The ability to anticipate needs, calm chaos, and move mountains to make the impossible happen
• Has no ego, just drive, discretion, and genuine pride in being the right-hand to our CEO
• Strong MS Office capabilities

We count on you. And you can count on us.

We have a great range of employee benefits including:

• Savings and discounts across our range of products and services
• Innovative Work-Life fit program including additional paid leave
• A generous annual corporate wardrobe allowance
• Birthday leave
• Access to our internal "reward and recognition" platform - vouchers, discounts, e-cards and much more!

Interested? We'd like to hear from you. Click to apply.

Defence Bank is committed to providing equal opportunities for employment and seek to have a team that reflects our diverse community. We encourage anyone interested in our role and a career at Defence Bank to apply.

All successful candidates will be required to complete employment checks prior to an offer of employment.

Whilst we value and appreciate the time and effort you made to apply for this position, only short-listed applicants with Australian Working Rights will be contacted to discuss their application.

Applications will be reviewed as they are received, and the position may close at any time once a suitable candidate is identified. We encourage interested applicants to submit their applications promptly.

How do your skills match this job?

How do your skills match this job?

Sign in and update your profile to get insights.

Defence Bank is a member-owned financial institution that was established in 1975 to provide banking services to the Australian Defence Force (ADF). We are the relationship bank of the ADF and are dedicated to supporting the unique financial needs of serving and retired ADF personnel, Defence contractors, and their families. Defence Bank profits are reinvested back into the bank to benefit its members.

Defence Bank offers a range of products and services to its members, including home loans, personal loans, credit cards, savings accounts, and insurance. The bank’s award winning app makes it easy for members to manage their finances anywhere, anytime.

Defence Bank is a member-owned financial institution that was established in 1975 to provide banking services to the Australian Defence Force (ADF). We are the relationship bank of the ADF and are dedicated to supporting the unique financial needs of serving and retired ADF personnel, Defence contractors, and their families. Defence Bank profits are reinvested back into the bank to benefit its members.

Defence Bank offers a range of products and services to its members, including home loans, personal loans, credit cards, savings accounts, and insurance. The bank’s award winning app makes it easy for members to manage their finances anywhere, anytime.

Show more

Perks and benefits This One is For You - recognition platform. Exclusive discounts on Defence Bank products. An additional day's leave as a Thank You day. Annual corporate wardrobe allowance. Volunteer and community service leave. Employee Assistance Program. Study assistance.

What can I earn as an Executive Assistant