Personal Injury Litigation Assistant

The Ward Law Group, PL; Mosquera; A distancia; COP 40.000.000 - 80.000.000; Jornada completa

Descripción de la vacante

A community-focused law firm is seeking a Litigation Assistant to support legal processes, manage case materials, and ensure timely communication with clients and court personnel. The ideal candidate should be fluent in both English and Spanish, possess strong organizational skills, and thrive in a team environment. The role includes managing deadlines, drafting legal documents, and client communication in a vibrant and accountable setting.

Formación

• Must consistently be on time and reliable.
• Must work well in a team environment.
• Must adapt to a fast-paced and changing work environment.

Responsabilidades

• Organize and maintain case files and ensure case information is up to date.
• Manage electronic filings and coordinate with opposing counsel.
• Return client calls within 24 hours to verify Litigation Biographies.

Conocimientos

Fluent in English

Fluent in Spanish

Strong multitasking skills

Excellent communication skills

Strong phone etiquette

Attention to detail

Educación

High school/technical/bachelor’s degree or equivalent experience

Herramientas

Case management system

E-filing software

Descripción del empleo

Overview

The Ward Law Group, voted best places to work for the past two years, focuses on serving the community and delivering results in personal injury. We offer an innovative, fast-paced environment that supports growth. We empower employees to make decisions that impact clients through collaborative teamwork. We are a nontraditional, highly accountable, yet vibrant group of professionals with a welcoming onboarding process.

Our core values are service to our clients, service to our teammates, and service to the community, along with faith, accountability, leadership, and loyalty.

Position Overview

The Litigation Assistant is an integral role supporting litigation processes. This position ensures legal documents, case materials, and communications are organized, filed, and delivered on time. The Litigation Assistant provides vital support to attorneys, clients, and court personnel, managing deadlines, drafting legal documents, and coordinating essential case activities. A strong attention to detail and excellent organizational and multitasking skills are essential.

Responsibilities

• Case Management and Organization: Thoroughly organize and maintain case files, ensure proper naming conventions, and keep case information up to date in the case management system.
• E-Filing, Service of Legal Documents, and Correspondence: Manage electronic filings, coordinate with opposing counsel and judicial assistants, and serve legal documents with appropriate deadlines.
• Saving Court-Related Filings and Email Correspondences: Save and organize court filings, ensure proper documentation and processing.
• Client Communication: Return client calls within 24 hours and verify/finalize the Litigation Biography, ensuring information accuracy.
• Drafting of Summons, Complaints, and Discovery Documents: Prepare necessary documents with accurate information and legal claims; draft discovery-related documents per case strategy.
• Discovery Review and Management: Review discovery materials with attorneys, organize and file exhibits for future use.
• Deposition, Hearing, and Mediation Preparation: Assist in preparing necessary documents and provide administrative support throughout processes.
• Deposition Scheduling and Coordination: Prepare and serve Notices to Set Depositions and coordinate with court reporters, including virtual meeting details.
• Deadline and Calendar Management: Track all case deadlines and notify the legal team of upcoming dates for filings, deposits, hearings, and mediations.
• Litigation Costs and Financial Management: Manage invoices and litigation expenses; update cost tracking systems as needed.

Qualifications

• Must be fluent in English and Spanish.
• Must consistently be on time and reliable.
• Must work well in a team environment.
• Must have excellent written and verbal communication skills and the ability to effectively communicate with other employees.
• Must be proficient with computers and relevant software.
• Must be able to prioritize tasks effectively.
• Must possess strong multitasking and time-management skills.
• Must have strong phone etiquette and active listening abilities.
• Must have a passion for delivering exceptional customer service.
• Must be able to handle customer complaints and provide appropriate solutions.
• Must adapt to a fast-paced and changing work environment.
• Must have a keen eye for detail to ensure accuracy and thoroughness in all tasks.

Preferred Qualifications

• High school/technical/bachelor’s degree in a related field or equivalent experience in a legal setting; prior experience as a legal assistant or with e-filing and court documents.
• Prior experience managing litigation tasks, including scheduling depositions and coordinating with court reporters and clients.

Additional Information

Work-at-home requirements:

• Computer: Windows 10, Intel i5 (8th Gen+) or equivalent, 16 GB RAM, 256 GB SSD; Mac: macOS 11+ with Apple M1 or Intel i5, 8 GB RAM, 256 GB SSD; Display: Full HD 1920x1080.
• Network: Wired Ethernet preferred; 5 GHz Wi-Fi acceptable. Internet speed: 30 Mbps download, 15 Mbps upload. Latency: under 100 ms.
• Other: Noise-canceling headset (3.5mm connection preferred); 720p webcam for meetings and trainings.