Personal Assistant

Family Office; Madrid; A distancia; COP 272.204.000 - 388.863.000; Jornada completa

Descripción de la vacante

A high-end private organization is seeking an exceptional Remote Personal Assistant fluent in English and Russian. This role requires coordinating personal, household, and lifestyle matters for a highly discerning executive. Candidates should have 3+ years of experience, impeccable discretion, and the ability to manage complex international logistics. This is a unique opportunity to engage deeply in a high-level private ecosystem.

Formación

• 3+ years of experience in high-expectation environments.
• Verifiable references from HNW or executive-level settings.
• Operate across multiple time zones effectively.

Responsabilidades

• Coordinate personal and household-related matters.
• Manage complex international travel arrangements.
• Conduct deep research and provide actionable options.

Conocimientos

Fluent in English

Fluent in Russian

Discretion

Operational Excellence

Detail Orientation

Emotional Intelligence

Descripción del empleo

Overview

Remote Personal Assistant (English & Russian Fluent)

A highly dynamic and fast-paced Private Family Office is seeking an exceptional Remote Personal Assistant to support our senior executive across a wide range of personal and lifestyle matters. This is a role for someone who not only executes, but thinks, prioritizes, and delivers at a world-class level.

You will be operating in a fast-moving, high-trust environment, where precision, confidentiality, and emotional intelligence are everything.

What You\'ll Do

• Act as a key point of contact and coordination for all personal, household, and lifestyle-related matters
• Manage high-intensity, time-sensitive tasks with full autonomy and accountability
• Design and oversee complex international travel arrangements, including private aviation and last-minute adjustments
• Coordinate global luxury services, bespoke experiences, and sensitive private events
• Liaise with private staff, vendors, and service providers across multiple time zones and locations
• Conduct deep research and scenario planning to provide actionable options, not just information
• Ensure flawless execution and follow-through — every detail counts
• Maintain utmost discretion and loyalty in all personal and professional interactions

Who You Are

• Experienced: 3+ years working directly with HNWIs, private clients, or founders in a high-expectation environment
• Discreet: You treat all information, people, and routines with confidentiality and discretion
• Bilingual: You speak and write fluently in both English and Russian
• Globally Savvy: You understand the nuances of international travel, cultures, and protocols
• Operationally Excellent: You turn complexity into clarity and know how to move fast without missing a beat
• Proactive & Mature: You anticipate needs before they\'re voiced, operate independently, and thrive under pressure
• Detail-Obsessed: You\'re surgical with logistics, scheduling, and execution — "almost right" is not good enough
• Emotionally Intelligent: You adapt tone, language, and approach to fit highly discerning individuals

Key Requirements

• Fully remote, but with availability across multiple time zones
• Full fluency in English and Russian
• Verifiable references from HNW or executive-level environments
• Deep respect for privacy, loyalty, and long-term partnership

Why This Role Is Unique

• You\'ll play a vital role in the day-to-day life of a globally mobile, highly discerning individual
• You\'ll be exposed to the inner workings of a high-level private ecosystem — from luxury travel to strategic household operations
• You\'ll gain unparalleled professional experience, applicable across global elite circles
• For the right person, this is a rare platform to grow — not just in logistics, but in influence and impact

This is not just a job - it\'s a seat at the table of someone building and leading at the highest level. If you are sharp, grounded, and ready to serve with purpose - we look forward to meeting you!