Oficial de Logística y Acceso Humanitario

Global Roles; Quibdó; Híbrido; COP 42.000.000 - 56.000.000; Jornada completa

Descripción de la vacante

Global Roles busca un Oficial de Logística y Acceso Humanitario para apoyar operaciones de logística y acceso humanitario en Quibdó, Colombia. Coordinará adquisiciones locales, seguridad y apoyo al personal de campo para mantener la efectividad operativa en un entorno complejo y de alto riesgo.

El cargo requiere residencia en Quibdó, experiencia mínima de 3 años y habilidades en Excel, Word, Outlook y PowerPoint. Se valorará capacidad de trabajo en equipo multicultural y comunicación efectiva.

Formación

• Titulación profesional en áreas relacionadas con las funciones del puesto.
• Disponibilidad para residir en Quibdó y viajar a otros municipios donde opera Save the Children.
• Experiencia mínima de 3 años en funciones afines.
• Competencia en Microsoft Office (Excel, Word, Outlook, PowerPoint).
• Habilidades de comunicación, análisis y redacción.

Responsabilidades

• Apoyar procesos locales de compra asegurando el cumplimiento de políticas.
• Recolectar cotizaciones de proveedores según políticas de adquisiciones.
• Gestionar procesos de compra a través de la plataforma GP.
• Realizar compras en efectivo bajo dirección del gerente de logística.
• Dar seguimiento a órdenes de compra para cumplir calidad, precio y tiempos.
• Recopilar documentación para que finanzas procese pagos a proveedores.
• Mantener actualizada la documentación y bases de datos de adquisiciones.
• Apoyar la gestión de inventarios a través de la plataforma TIM.
• Participar activamente en reuniones de equipo y de oficina.
• Informar a la coordinación sobre amenazas que afecten operaciones.
• Actualizar y mantener la matriz de riesgos regional.
• Mantener contacto con el personal de campo.
• Asegurar la seguridad de instalaciones y almacenamiento.
• Gestionar aperturas y cierres de oficina con medidas de seguridad.
• Garantizar la protección del personal durante visitas y operaciones.
• Organizar y participar en formaciones y talleres de seguridad.
• Monitorear llegadas/partidas de visitas y viajes del personal.
• Proporcionar informes de seguridad y alertas aprobadas por coordinación.
• Compilar aportes de focalizados para informes periódicos.
• Monitorear la situación de seguridad en Colombia y misiones.
• Registrar y reportar información de seguridad.
• Participar en misiones de campo.
• Realizar otras funciones inherentes al puesto.

Conocimientos

Local Procurement

Logistics Management

Humanitarian Access

Security Briefings

Security Measures Implementation

Task Prioritization

Multi-cultural Team Collaboration

Analytical Skills

Written Communication

Political Sensitivity

Cultural Sensitivity

High-Risk Environment Operations

Institutional Coordination

Educación

Professional degree in related field

Herramientas

Excel

Word

Outlook

PowerPoint

Descripción del empleo

The Oficial de Logística y Acceso Humanitario supports logistics and humanitarian access operations in Quibdó, Colombia. The role involves managing local procurement processes, supporting field staff, ensuring security measures, and coordinating safety and security briefings to maintain operational effectiveness in a complex and high-risk environment.

Responsibilities

• Support local procurement processes ensuring compliance with Save the Children policies and procedures, including document management and archiving.
• Collect quotations from suppliers according to organizational procurement policies.
• Manage purchase processes through the GP platform, ensuring budget parameters and approvals are met.
• Conduct cash purchases according to policy under logistics manager direction.
• Support follow-up and delivery of purchase orders ensuring quality, price, and timing requirements.
• Collect required documentation for finance to process timely payments to suppliers.
• Maintain updated procurement documentation and databases.
• Support inventory management through the TIM platform.
• Participate actively in team and office meetings.
• Support field staff daily follow-up and report situations affecting activity development.
• Inform coordination and management of potential threats affecting field operations.
• Update and maintain regional risk matrix.
• Maintain contact with field personnel.
• Ensure security of facilities and materials storage.
• Manage office openings and closings ensuring security measures such as alarm activation.
• Guarantee staff protection during office attendance and compliance with physical security measures.
• Organize and participate in security trainings, workshops, and briefings for staff.
• Monitor arrival and departure of international and national visitors and staff travel, verifying location and security status.
• Provide security briefings to new employees and visitors as required.
• Maintain security incident logs and collect information from international agencies and NGOs.
• Create security alerts and notifications approved by security coordination.
• Compile security focal points and project coordinators’ inputs for weekly, monthly, and quarterly security reports.
• Monitor security situation in Colombia where projects operate and follow up on approved field missions.
• Register and report security information including bulletins, alerts, risk analyses, and evaluations.
• Participate in field missions supporting programmatic and strategic organizational activities.
• Perform other duties inherent to the position.

Requirements

• Professional degree in areas related to the functions of the position.
• Availability to reside in Quibdó and willingness to travel to other municipalities in the Valle del Cauca Department or other locations where Save the Children operates.
• Minimum of 3 years of experience related to the functions of the position.
• Proficiency in operating systems Excel, Word, Outlook, and PowerPoint.
• Communication skills with assertiveness, analytical capabilities, and writing skills.
• Good judgment and ability to effectively prioritize multiple tasks in a constantly changing environment.
• Ability to work in a complex, difficult, and high-risk context.
• Ability to work in a multicultural, multidisciplinary, and interinstitutional team.
• Discipline in fulfilling exclusive duties of the position.
• Political and cultural sensitivity with qualities of patience, tact, and diplomacy.
• High level of commitment to Save the Children values.

Skills

• Local Procurement
• Logistics Management
• Humanitarian Access
• Security Measures Implementation
• Security Briefings
• Excel
• Word
• OutlookPower Point
• Task Prioritization
• Multi-cultural Team Collaboration
• Institutional Coordination
• Analytical Skills
• Written Communication
• Political Sensitivity
• Cultural Sensitivity
• High-Risk Environment Operations

Languages

Spanish