Master in Management (MiM) Coordinator – Madrid Campus

IESE Business School; Madrid; Presencial; COP 40.000.000 - 80.000.000; Jornada completa

Descripción de la vacante

A leading business education institution in Colombia is looking for an Administrative Support Coordinator to assist in program logistics and daily operations. The role involves coordinating activities, managing communications, and providing support to staff and students from varied backgrounds. This temporary position requires strong organizational skills and attention to detail.

Formación

• Strong organizational skills and attention to detail.
• Excellent communication skills in English.
• Ability to work with diverse cultural backgrounds.

Responsabilidades

• Coordinate logistics for programs and events.
• Manage day-to-day activities and attendance tracking.
• Handle both internal and external communications.

Descripción del empleo

Overview

Temporary until July'26. The purpose of this role is to provide administrative support to the Division, to the MiM students and to provide the adequate assistance to the day-to-day running of every activity and / or event.

Program Coordination Tasks

• Coordinate logistics, ensure relevant materials are prepared, reviewed and distributed in a timely manner, etc.
• Coordinate and control the day-to-day activities of MiM: attendance, payment calendar, invoices, expenses reports.
• Handle internal / external communications via regular and electronic mail; monitor calls, handle questions and / or forward them to the appropriate contact.
• Coordinate all the activities and seminars details (exams, graduation…).
• Develop and maintain a filing system in a readily retrievable format, ensuring that all reports, proposals, etc. related to the Division are filed properly.
• Working out of the regular schedule may be requested for special cases : grades reporting, comprehensive exams, invigilation of midterms or final exams.
• Travel with students for international modules (NYC, Dubai) and coordinate all the logistics of the module in the local campus / venue.

Other general Tasks

• Provides assistance to the Director and Associate Directors as needed.
• Produce documents and / or presentations using word, excel, power point.
• Staff will get into contact with students from a variety of cultural backgrounds. It is expected that mutual respect, cultural awareness and cultural.