HR & Operations Coordinator: Detail‑Driven & Proactive

Contemporary Recruiting; Bogotá; Presencial; COP 40.000.000 - 60.000.000; Jornada completa

Descripción de la vacante

Contemporary Recruiting in Bogotá is seeking a highly organized HR & Operations Administrative Assistant to support our HR and Operations teams. You will coordinate employee processes, onboarding, vacation tracking, payroll support, vendor communications, and maintain accurate records using Excel and Microsoft Office.

The role requires minimum 5 years of relevant experience, strong discretion, and the ability to manage multiple priorities with minimal supervision.

Formación

• Minimum 5 years of relevant professional experience.
• English proficiency at B1–B2 level.
• Strong organizational and time-management skills.
• Excellent attention to detail and ability to manage large amounts of information.
• Strong numerical and analytical skills.
• Advanced or strong working knowledge of Microsoft Excel.
• Proficiency with Microsoft Office and digital calendars.
• Comfortable using AI tools to improve productivity and administrative processes.
• Ability to multitask and manage several priorities simultaneously.
• Strong written and verbal communication skills with professional interaction across departments.

Responsabilidades

• Coordinate equipment requests for employees across different teams.
• Track equipment shipments and ensure timely delivery.
• Review equipment-related invoices for accuracy.
• Communicate with equipment providers and internal contacts in Peru, Colombia, and PH.
• Address and route employee or operational concerns to the appropriate department.
• Follow up on pending operational requests and ensure timely resolution.
• Support onboarding, background checks, and vacation tracking for employees.
• Prepare and distribute payroll-related information and payslips.
• Maintain accurate records, spreadsheets, calendars, and trackers.
• Identify and act on pending tasks proactively without supervision.

Conocimientos

Organizational skills

Attention to detail

Multitasking

Communication skills

Discretion with confidential info

English proficiency (B1–B2)

Analytical skills

Herramientas

Microsoft Excel

Microsoft Office

Digital calendars

AI tools

Descripción del empleo

Contemporary Recruiting in Bogotá is seeking a highly organized HR & Operations Administrative Assistant to support our HR and Operations teams. You will coordinate employee processes, onboarding, vacation tracking, payroll support, vendor communications, and maintain accurate records using Excel and Microsoft Office.

The role requires minimum 5 years of relevant experience, strong discretion, and the ability to manage multiple priorities with minimal supervision.