Engineering Projects Assistant-Medellin

JITECH; Medellín; On-site; COP 22,320,000 - 35,712,000; Full time

Job summary

JITECH Inc in Medellín is seeking an Engineering Projects Assistant to provide administrative and project support within the Detailing & Engineering Operations department. You will help coordinate steel detailing, document control, and submittals, working closely with project teams and external stakeholders to keep workflows moving smoothly.

The role requires strong organizational skills, attention to detail, and proactive follow‑up on outstanding items.

Qualifications

• Associate degree or higher in Business Administration, Construction Management, Engineering Technology, or related field is preferred.
• Experience in administrative assistant, project assistant, project coordination, document control, or similar support role is preferred.
• Experience in construction, mining, engineering, manufacturing, or other technical or project-based industries is required.
• Familiarity with project documentation, administrative workflows, customer communications, and follow‑up activities.
• Proficiency in Microsoft Office, including Outlook, Excel, and Word.

Responsibilities

• Provide administrative and coordination support for ongoing engineering and detailing projects.
• Assist with meeting preparation, documentation, and coordination of assigned tasks.
• Support project coordination and estimating activities as assigned.
• Track assigned tasks, deadlines, and outstanding requests to support timely progress.
• Maintain organized electronic folders and project files for accessibility and accuracy.
• Prepare, coordinate, and submit project documents and deliverables to customers.
• File, retrieve, and distribute project documentation to internal and external stakeholders.

Skills

MS Office

Outlook

Excel

Word

Teams

Planner

Bluebeam

English proficiency

Education

Associate degree or higher in related field

Tools

Bluebeam

Microsoft Office

Microsoft Teams

Microsoft Planner

Job description

Position Overview

The Engineering Projects Assistant provides administrative and project support within JITECH's Detailing & Engineering Operations department. This role supports the coordination of structural steel detailing and engineering projects, with an emphasis on document control, timely communication, follow‑up activities, and project submittals.

Reporting to the Project Control Manager, the Engineering Projects Assistant works closely with Project Coordinators, Project Control Managers, and other internal and external stakeholders to support efficient project workflows. This position requires a highly organized, detail-oriented, and dependable individual who can manage multiple priorities, proactively follow up on outstanding items, maintain accurate information, and contribute to the smooth execution of daily project activities.

Key Responsibilities

Project Administration and Coordination

• Provide administrative and coordination support for ongoing engineering and detailing projects.
• Assist with project‑related activities, including meeting preparation, documentation, and coordination of assigned tasks.
• Support project coordination and estimating activities as assigned.
• Track assigned tasks, deadlines, and outstanding requests to support timely project progress.

Document Control and Submittals

• Maintain organized electronic folders, project files, and records to ensure information is current, accessible, and properly maintained.
• Prepare, coordinate, and submit project documents and deliverables to customers.
• File, retrieve, and distribute project documentation and information as needed to support internal teams and external stakeholders.
• Review project files and records for organization and completeness, identifying and addressing missing or outstanding information.
• Maintain consistent document control and filing practices in accordance with established company procedures.

Communication and Follow‑Up

• Support timely, clear, and professional communication with internal teams, customers, and external stakeholders.
• Follow up on outstanding emails, requests, documents, approvals, and action items to ensure timely responses and completion.
• Track pending items and coordinate with the appropriate stakeholders until required information or actions are received or completed.
• Proactively identify outstanding items requiring attention and initiate appropriate follow‑up without requiring specific instructions for each action.
• Communicate unresolved issues, potential delays, or matters requiring management direction to the appropriate Project Coordinator or Project Control Manager.

Additional Operational Support

• Perform other duties and responsibilities as assigned based on project, departmental, and organizational needs.
• Provide support in other areas when required to contribute to overall company operations.

Qualifications

• Associate degree or higher in Business Administration, Construction Management, Engineering Technology, or a related field is preferred.
• Previous experience in an administrative assistant, project assistant, project coordination, document control, or similar support role is preferred.
• Experience in construction, mining, engineering, manufacturing, or other technical or project-based industries is required.
• Familiarity with project documentation, administrative workflows, customer communications, and follow‑up activities.
• Proficiency in Microsoft Office, including Outlook, Excel, and Word.
• Proficiency in Microsoft Teams and Microsoft Planner.
• Familiarity with Bluebeam is considered an asset.
• Excellent written and spoken English communication skills.

Key Competencies

• Strong organizational and administrative support skills.
• High attention to detail and commitment to accuracy.
• Effective time management and ability to prioritize multiple tasks.
• Proactive approach to identifying and following up on outstanding items.
• Clear, timely, and professional communication.
• Ability to work independently while collaborating effectively with others.
• Dependability, accountability, and ownership of assigned work.
• Adaptability and willingness to support changing operational priorities.
• Commitment to quality, teamwork, and continuous improvement.