Document Processing Specialist Co

INGEPSY; Perímetro Urbano Barranquilla; Presencial; COP 9.000.000 - 15.000.000; Jornada completa

Descripción de la vacante

INGEPSY is seeking a highly organized Document Processing Specialist to manage, verify, and maintain documents across internal systems. The role emphasizes accuracy, confidentiality, and efficiency in handling large document volumes while coordinating with remote teams.

The ideal candidate will have strong attention to detail, excellent organizational skills, and proficiency with Microsoft Office or Google Workspace.

Formación

• Experience in document processing, data entry, records management, or related roles.
• Experience with digital documents, databases, spreadsheets, or DMS.
• Strong computer and digital skills and ability to maintain accuracy.
• Ability to handle confidential/sensitive information and work independently with remote teams.

Responsabilidades

• Receive, review, process, and organize documents from multiple sources.
• Enter and update document information accurately in databases and internal systems.
• Verify documents for accuracy, completeness, and required information.
• Identify missing information, errors, duplicates, and coordinate corrections.
• Scan, upload, index, categorize, and archive digital documents.
• Maintain organized electronic filing systems and document repositories.
• Process document requests and ensure information is available when needed.
• Perform data entry and transfer information from documents into spreadsheets or databases.
• Conduct quality checks to ensure processed documents meet established standards.
• Track document status, processing progress, and pending items.
• Prepare reports, spreadsheets, and summaries related to document processing activities.
• Follow established document processing procedures and quality control guidelines.
• Maintain confidentiality when handling sensitive or proprietary information.
• Coordinate with internal teams to resolve document-related issues.
• Meet established processing deadlines and productivity requirements.
• Support document management, records maintenance, and administrative activities as needed.

Conocimientos

Attention to detail

Organizational skills

Data entry

Written and verbal communication

Remote collaboration

Confidentiality

Herramientas

Microsoft Office

Google Workspace

Document management systems

Descripción del empleo

Descripción del trabajo

We are seeking a highly organized, detail-oriented, and reliable Document Processing Specialist to manage, process, verify, and maintain documents and information across internal systems. The ideal candidate will have strong attention to detail, excellent organizational skills, and the ability to handle large volumes of documents while maintaining accuracy, confidentiality, and efficiency.

Responsibilities

• Receive, review, process, and organize documents from multiple sources.
• Enter and update document information accurately in databases and internal systems.
• Verify documents for accuracy, completeness, consistency, and required information.
• Identify missing information, errors, duplicates, and inconsistencies and coordinate corrections when necessary.
• Scan, upload, index, categorize, and archive digital documents.
• Maintain organized electronic filing systems and document repositories.
• Process document requests and ensure information is available when needed.
• Perform data entry and transfer information from documents into spreadsheets or databases.
• Conduct quality checks to ensure processed documents meet established standards.
• Track document status, processing progress, and pending items.
• Prepare reports, spreadsheets, and summaries related to document processing activities.
• Follow established document processing procedures and quality control guidelines.
• Maintain confidentiality when handling sensitive or proprietary information.
• Coordinate with internal teams to resolve document-related issues.
• Meet established processing deadlines and productivity requirements.
• Support document management, records maintenance, and administrative activities as needed.

Required Skills

• Excellent attention to detail and accuracy.
• Strong organizational and time-management skills.
• Strong data entry and document management skills.
• Proficiency with Microsoft Office or Google Workspace.
• Comfortable working with databases, spreadsheets, document management systems, and digital tools.
• Ability to process large volumes of information efficiently.
• Strong analytical and problem-solving abilities.
• Ability to identify errors, inconsistencies, and missing information.
• Good written and verbal communication skills.
• Ability to follow detailed processes and established procedures.
• Strong confidentiality and information-handling skills.
• Ability to manage multiple priorities and meet deadlines.
• Ability to work independently and collaboratively with remote teams.
• Reliable, methodical, and proactive approach to work.

Requirements

• Previous experience in document processing, data entry, records management, administration, document control, or a similar role.
• Experience working with digital documents, databases, spreadsheets, or document management systems.
• Strong computer and digital skills.
• Experience performing document verification and quality control.
• Ability to manage repetitive and detail-oriented tasks while maintaining accuracy.
• Ability to handle confidential and sensitive information responsibly.
• Ability to work independently and collaborate effectively with remote teams.
• Reliable internet connection and a suitable setup for remote work.
• Professional, organized, dependable, and detail-oriented attitude.
• English proficiency is required if the position involves working with English-speaking teams or documentation.

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