Document Control Specialist - Global Projects

Hatch Ltd.; Medellín; Presencial; COP 36.000.000 - 60.000.000; Jornada completa

Descripción de la vacante

Hatch Ltd. in Medellín is seeking a highly motivated Document Controller to join our team.

The role focuses on managing, tracking, and maintaining project documentation in compliance with Hatch’s standards, using ShareCenter, with emphasis on accurate metadata and timely handover to clients. You will plan and set up documentation processes, maintain distribution matrices, train stakeholders, and support project teams with quality control and portal support.

Formación

• Minimum of 3 years of experience in document control within engineering/construction projects.
• Proficiency in Microsoft Office, SharePoint, and document management tools.
• Strong metadata management and communication skills.
• Ability to multitask and adapt in a dynamic environment.
• Advanced written and spoken English proficiency is required

Responsabilidades

• Planning & Setup: Develop and implement the Document Management Plan. Configure ShareCenter for document control and access.
• Train internal and external stakeholders on document processes. Define reporting requirements and migrate reference documents.
• Execution & Control: Maintain distribution matrices and manage document workflows. Classify and distribute documents from external parties.
• Manage access permissions and ensure timely document processing.
• Closeout: Support archiving and final handover of project documentation. Participate in ShareCenter closeout activities.
• Technical Tasks: Use ShareCenter tools for document registration and metadata management.
• Ensure quality control and compliance with standards. Support external portals and client systems as needed.
• Support: Provide document control support to project teams and external users. Respond to queries and assist in training other document controllers.

Conocimientos

Document control

Metadata management

Communication

English language

Herramientas

Microsoft Office

SharePoint

ShareCenter

Descripción del empleo

Hatch Ltd. in Medellín is seeking a highly motivated Document Controller to join our team.

The role focuses on managing, tracking, and maintaining project documentation in compliance with Hatch’s standards, using ShareCenter, with emphasis on accurate metadata and timely handover to clients. You will plan and set up documentation processes, maintain distribution matrices, train stakeholders, and support project teams with quality control and portal support.