Clerk Typist - Special Populations

Academy District 20; Colombia; On-site; COP 18,000,000 - 24,000,000; Full time

Job summary

Academy District 20 is seeking a Clerk Typist for Special Populations to provide clerical support for all programs within the Special Populations Office. The role involves answering phones, greeting visitors, typing reports, managing appointments, and maintaining records across multiple databases.

The incumbent will handle data entry for student registration and information, support office procedures, and ensure confidentiality and accuracy in routine bookkeeping tasks.

Qualifications

• Ability to adapt to changing technologies and to learn functionality of new equipment and systems.
• Ability to communicate effectively verbally and in writing.
• Ability to create, access, input, retrieve, and manipulate information in various software systems.
• Ability to establish and maintain accurate record keeping, document management, and filing systems.

Responsibilities

• Reports consistently for work as scheduled.
• Performs other duties as assigned.
• Develops and implements office procedures to ensure efficiency.
• Interprets and explains district rules to the public.
• Keeps records and manages health clinic student references.
• Maintains reception area and office filing systems.
• Performs routine typing and data entry for student registration and information.

Skills

Adaptability to technology

Verbal and written communication

Record keeping and filing

Multitasking and prioritization

Interpersonal skills

Tools

Office productivity software

Job description

Location

EAC (Education and Administration Center)

Recruiting Start Date

11/09/2026 This posting will be open at least five (5) days after the recruiting start date.

Estimated Start Date

11/16/2026

Performs clerical duties in support of the school, office, or district.

The Clerk Typist for Special Populations provides a variety of clerical supports for all programs within the Special Populations Office.

The following statements are illustrative of the essential functions of the job and other key duties that may be required. The description may not include all functions performed by the incumbents in various locations. The district reserves the right to modify or change the duties or the essential functions of this job at any time.

• Reports consistently for work as scheduled
• Performs other duties as assigned
• Attains proficient or higher evaluations on established Performance Standards
• Answers telephone, provides information to callers, takes messages, forwards phone calls as appropriate; greets visitors to building courteously, determines their needs, and provides information or directions
• Composes, performs, and types correspondence and reports including updates lists related to department functions
• Confirms appointments and meetings
• Develops and implements office procedures and methods to ensure the efficiency of office operations
• Files and sorts a variety of documents, to include sensitive and confidential information
• Interprets and explains district rules, regulations, and procedures to the public
• Keeps lost and found items and arranges for disbursement
• Keeps records of students using the health clinic and directs the student for proper care
• Maintains an attractive and comfortable reception area
• Maintains inventory of office supplies/purchases; orders and tracks materials and supplies as necessary
• Maintains responsibility for the clerical operations of a departmental office
• Maintains various databases, reports, and office filing systems
• Makes announcements and pages on the intercom system
• Opens, sorts, and distributes incoming mail, and/or prepares outgoing mail as required
• Performs a variety of duties using various types of office equipment
• Performs routine typing activities related to departmental functions
• Prepares and processes reports which require research, computation, and compilation
• Processes and inputs data entry for student registration
• Processes and inputs data for student information
• Provides assistance to students
• Provides back up assistance to other office staff
• Records information of all school accidents and files or forwards accordingly

Knowledge, Skills, and Abilities

• Ability to adapt to changing technologies and to learn functionality of new equipment and systems
• Ability to communicate effectively verbally and in writing
• Ability to create, access, input, retrieve, and manipulate information in various software systems
• Ability to establish and maintain accurate record keeping, document management, and filing systems
• Ability to establish and maintain effective working relationships with individuals from many diverse backgrounds and professions including supervisors, administrators, coworkers, staff, students, parents, and the general public
• Ability to follow oral and written instructions
• Ability to greet and interact with the public in a courteous and professional manner
• Ability to maintain confidentiality
• Ability to manage simultaneous demands and set clear priorities
• Ability to perform routine bookkeeping and clerical accounting tasks effectively and efficiently
• Ability to work days, hours, locations, and assignments as directed by the supervisor within the position responsibilities
• Ability to work independently without direct supervision
• Commitment to the education of students as a primary responsibility
• Communicates effectively with students and adults in a wide variety of settings
• Computer proficiency including office productivity applications
• Considerable knowledge of policies, procedures, and overall district functions
• Demonstrated ability to manage simultaneous demands and set clear priorities
• Demonstrated ability to work well with others in a team setting
• Demonstrates citizenship, compassion, courage, discernment, excellence, honesty, hope, integrity, patience, perseverance, reliability, respect, responsibility, and trustworthiness
• Demonstrates effective organizational and time management skills
• Detail-oriented
• Energetic, creative, innovative, flexible
• Excellent cooperative, collaborative, and problem-solving skills
• Knowledge of office methods and procedures including appropriate telephone etiquette
• Knowledge of Special Education, other educational programming, and associated legal requirements as related to the needs of the students assigned to the teacher
• Promotes a positive climate, culture, and community
• Strong mathematical and analytical skills
• Strong organizational, interpersonal, written, listening, and verbal co