Asst - Depot Administrative

myhrabc; Bogotá; Sur place; COP 27 900 000 - 46 872 000; Plein temps

Résumé du poste

Cencora is seeking a Depot/Logistics support professional in Bogotá. The role focuses on managing the depot’s physical files, generating compliance reports, and supervising cleaning and general service staff. You will assist with local purchasing and ensure accurate documentation for inbound and outbound shipments.

Under supervision of the Depot Pharmacist or Facility Logistics Manager, you’ll use CTM-STAR to track processes, verify materials, and ensure SOP adherence throughout operations.

Qualifications

• Excellent interpersonal relationships required.
• Ability to take initiatives and responsibilities.
• Computer skills are essential.

Responsabilités

• Manage the physical file of the depot and keep information organized per client/compliance requirements.
• Prepare reports for customer agreements and audits.
• Lead and supervise general service staff and cleaning operations.
• Support HR with depot staff updates in a timely manner.
• Assist local purchasing for the depot and ensure timely processes.
• Verify reception and shipment of investigational drugs and related materials under supervisor guidance.
• Label and prepare boxes following SOPs under supervisor oversight.
• Operate CTM-STAR for inbound/outbound/return processes under supervision.
• Follow WC SOPs for material reception and shipment.
• Compare received materials with documentation to certify accuracy.
• Prepare box contents per WC Packing List instructions.
• Ensure training and capability to handle material characteristics (ID, expiry, temperature, etc.).

Connaissances

Interpersonal skills

Initiative-taking

Computer skills

Formation

Studies in administrative/accounting sciences

Pharmacy Technician background

Preferred: English (written)

Outils

CTM-STAR System

Description du poste

Our team members are at the heart of everything we do. At Cencora, we are united in our responsibility to create healthier futures, and every person here is essential to us being able to deliver on that purpose. If you want to make a difference at the center of health, come join our innovative company and help us improve the lives of people and animals everywhere.

Job Details

EXPERIENCE AND EDUCATIONAL REQUIREMENTS ( EXPERIENCIA Y EDUACIÓN REQUERIDOS )

• Required ( Necesario ): Requires studies (Technical or in the course of professional studies) in administrative and / or accounting sciences from an accredited institute. Requiere estudios (Técnicos o en curso de estudios profesionales) en ciencias administrativas y/o contables de un instituto acreditado.
• Preferred: Pharmacy Technician, related. (Deseable: Técnico en farmacología, farmacia y droguería, afines)
• Preferred: Experience in the logistics field; Oral and written English desirable (Deseable: Experiencia en el campo de la logística; Inglés oral y escrito deseable).

MINIMUM SKILLS, KNOWLEDGE AND ABILITY REQUIREMENTS (REQUISITOS MÍNIMOS DE HÁBILIDADES, CONOCIMIENTOS Y CAPACIDADES)

• Excellent interpersonal relationships. (Excelentes relaciones interpersonales).
• Be able to take initiatives and responsibilities. (Capacidad de tomar iniciativas y responsabilidades ).
• Computer skills. (Habilidades en computación).

PRIMARY DUTIES AND RESPONSIBILITIES (DEBERES Y RESPONSABILIDADES PRINCIPALES)

• Management of the physical file of the depot, keeping the information organized and updated according to customer and compliance requirements. (Gestión del archivo físico del depósito, manteniendo la información organizada y actualizada según los requerimientos de los clientes y de cumplimiento.)
• Preparation of reports relevant to compliance with customer agreements and others as support of the development of processes as audits (internal and externals). (Elaboración de reportes pertinentes al cumplimiento de acuerdos con clientes y otros como soporte del desarrollo de procesos como auditorias (internas y externas).)
• Lead and supervise the general service staff and the daily cleaning operations in the depot. (Liderar y supervisar al personal de servicios generales y las actividades de limpieza operacional en el depósito.)
• Support the report of the depot staff novelties and submit it in a timely manner to HR. (Apoyar el reporte de novedades del personal del depósito y reportarlo a RRHH de manera oportuna.)
• Support the local purchasing process for depot in a timely manner. (Apoyar el proceso de compras locales en el depósito de manera oportuna)
• Perform the checking process related to reception and shipment of investigational drugs, diagnostic kits, devices, Clinical material supplies, CRF's, etc. under the supervision of the Depot Pharmacist. (Realizar el proceso de verificación relacionado a la recepción y envío de drogas de investigación, kits de diagnóstico, equipos, material de suministros clínicos, CFR's, etc. bajo la supervisión de la Depot Pharmacist).
• Prepare and label the boxes with materials in accordance with WC Standard Operating Procedures (SOPs) with the close supervision of the Depot Pharmacist or Facility Logistics Manager. (Preparar y etiquetar las cajas con los materiales de acuerdo con los Procedimientos Operativos Estándar de WC (POE's) bajo la supervisión cercana del Depot Pharmacist o Facility Logistics Manager).
• Perform activities on the CTM-STAR Operative System, related with Inbound, Outbound and Return processes, to update information and documents attachment always being supervised by the Depot Pharmacist or Facility Logistics Manager. (Realizar actividades en el Sistema Operativo CTM-STAR, relacionadas con los procesos de Inbound, Outbound, y Retornos, para actualizar la información y documentos adjuntos siempre siendo supervisado por el Depot Pharmacist o Facility Logistics Manager).
• Comply with World Courier Standard Operating Procedures (SOP), which contain specific instructions to take the steps concerning the reception and shipment of materials. (Cumplir con los Procedimientos Operativos Estándar de World Courier (POE), que contienen instrucciones específicas sobre los pasos a seguir concerniendo la recepción y envío de materiales).
• Compare the material received with the documentation forwarded in order to certify concordance or disagreement. (Comparar el material recibido con la documentación enviada para certificar concordancia o discrepancia).
• Prepare box contents according to what's described on WC Packing List. (Preparar el contenido de las cajas de acuerdo con lo descrito en el WC Packing List).
• The Operator must have the training and the capability required to control materials characteristics (described in their labels): ID number, expiration date, patient's kit, and temperature and storage conditions as well as any additional information that could be useful. (El Operador debe tener el entrenamiento y la capacidad requer)