AR/AP Specialist

DOXA Talent; Colombia; A distancia; COP 58.616.647 - 97.694.412; Jornada completa

Descripción de la vacante

A financial services firm is seeking a detail-oriented Accounts Receivable/Accounts Payable Specialist to manage financial transactions. The role is fully remote and requires a Bachelor's degree in a related field along with 2-4 years of experience. Responsibilities include processing invoices, generating customer invoices, and maintaining vendor relationships. Ideal candidates will be highly organized, proactive, and possess excellent communication skills.

Formación

• 2-4 years of experience in AR/AP or general accounting.
• Strong understanding of accounting principles and financial reporting.
• Ability to work independently in a remote environment.

Responsabilidades

• Process vendor invoices and verify details before payment.
• Generate and send customer invoices promptly.
• Identify opportunities to streamline AR/AP processes.

Conocimientos

Attention to detail

Organizational skills

Problem-solving skills

Communication skills

Time management

Educación

Bachelor's degree in Accounting, Finance, or related field

Herramientas

QuickBooks

Xero

Microsoft Excel

Salesforce

Descripción del empleo

Role Overview

We are seeking a detail-oriented Accounts Receivable/Accounts Payable (AR/AP) Specialist to manage the financial transactions of our organization. In this role, you will be responsible for processing invoices, ensuring timely payments, and maintaining strong relationships with vendors and clients. The role requires you to be highly organized, proactive, and have excellent communication skills. Ability to work independently in a fast-paced environment and a strong understanding of financial processes and accounting principles is essential.

Location & Environment

Location: Colombia – 100% remote. Environment: Colombian and International Teams. Language: Advanced English. Time Zone Availability: Monday to Friday – 09:00 AM - 06:00 PM (MDT). Non-fixed Term Contract. Remote – Must be located in Colombia.

Qualifications

• Bachelor’s degree in Accounting, Finance, or a related field preferred.
• 2-4 years of experience in AR/AP or general accounting.
• Strong understanding of accounting principles, financial reporting, and reconciliation processes.
• Proficiency in accounting software (e.g., QuickBooks, Xero) and Microsoft Excel.
• Experience using Salesforce or CRM preferred.
• Excellent organizational and time management skills, with the ability to handle multiple tasks and meet deadlines.
• Strong attention to detail and problem-solving skills.
• Experience communicating with vendors and clients to resolve payment issues.
• Ability to work independently and effectively in a remote environment.
• Familiarity with financial compliance and data privacy regulations.

Essential Functions

Accounts Payable (AP) Management

• Process vendor invoices, ensuring accuracy and proper approvals before payment.
• Verify invoice details, match invoices with purchase orders, and resolve discrepancies.
• Prepare and process payments via check, ACH, and wire transfers, ensuring timely and accurate disbursements.
• Maintain accurate records of all AP transactions and update the general ledger accordingly.
• Communicate with vendors to address billing discrepancies, request missing invoices, and confirm payment schedules.
• Reconcile accounts payable transactions and resolve outstanding balances with vendors.
• Assist in the preparation of financial reports related to accounts payable activities.

Accounts Receivable (AR) Management

• Generate and send customer invoices promptly.
• Monitor customer accounts for overdue payments and follow up on outstanding balances.
• Apply customer payments to accounts and reconcile discrepancies.
• Maintain an organized record of all receivables, ensuring accurate financial reporting.
• Work closely with customers to resolve billing issues and negotiate payment arrangements as needed.
• Assist in preparing aging reports and providing financial insights to management.

Process Improvement

• Identify opportunities to streamline AR/AP processes for efficiency and accuracy.
• Work closely with internal teams, including finance and operations, to ensure smooth financial processes.
• Maintain professional and effective communication with vendors and clients.
• Provide regular updates to management on the status of accounts receivable and payable.

Company & Roles Details

• Seniority level: Mid-Senior level
• Employment type: Full-time
• Job function: Accounting/Auditing, Administrative, and Customer Service
• Industries: Outsourcing and Offshoring Consulting, Business Consulting and Services, and Retail