Administrative Coordinator

British Council; Bogotá; On-site; COP 33,717,000 - 40,386,000; Full time

Job summary

British Council in Colombia seeks an Administrative Coordinator to support the Operations Manager and academic team on a long-term, large-scale English Programme project. This role focuses on administration, logistics and documentation to meet project goals and stakeholder policies.

You will coordinate meetings, track attendance, manage supplier contracts and communications, and help ensure safeguarding and procurement processes are followed. Fluency in English and Spanish is required.

Qualifications

• Business-level English and Spanish proficiency required.
• Technical or university degree as listed (economics, business admin, accounting, engineering, international relations).
• Minimum 2 years coordinating large-scale projects.
• At least 1 year handling contracts and suppliers.
• Experience organizing large events and tracking attendance.
• Understanding of procurement processes.

Responsibilities

• Provide administrative and project management support to the Operations Manager and academic team.
• Organise project meetings and produce executive-level minutes.
• Coordinate communications to teachers and program participants via institutional channels.
• Support the payment process to suppliers and contract management.
• Manage relationships with clients, partners, vendors and prepare reports.

Skills

English proficiency (business level)

Spanish proficiency (business level)

Project coordination

Vendor relationship management

Education

Degree in economics, business administration, accounting, engineering, international relations

Job description

We support peace and prosperity by building connections, understanding and trust between people in the UK and countries worldwide. For over 90 years we have shaped brighter futures through education, arts, culture, language, and creativity.

We work with people in over 150 countries and reach over 700 million people.

We connect. We inspire.

Administrative Coordinator Colombia

Important Information:

Gross salary: COP 3 320 000

Location: Bogota and Barranquilla, Colombia

Contract Type: One-year fixed term

Closing Date: 25 November 2026, 21:59 UK time

You must have the legal right to work in the country at the time of application.

Mobility / relocation / visa sponsoring support will not be provided.

We request that applications be submitted in English

The Role Purpose:

Provide administrative, logistical, and document management support to the Operations Manager and the academic team responsible for the assigned component during the implementation, monitoring, and delivery of a long-term, large-scale project within the English Programmes Unit, including the administrative follow-up of services delivered by contracted providers. The post holder is expected to align the planning and delivery to the project’s execution goals and to the British Council’s and stakeholder policies.

Main accountabilities but not limited to the following:

Project Management Support

• Supports the academic and operational team on the design, delivery, and monitoring of the project (including timetables, charts, and monitoring tools) in line with corporate policies and stakeholders' requirements.
• Organises project meetings and keeps attendance records, using technological tools to take notes and produce agile, executive-level minutes that capture the main topics, decisions, and commitments.
• Carries out the distribution of bulk messaging via WhatsApp, SMS, and email to teachers and program participants, in accordance with the strategies established in the project. Messages are sent only through institutional channels and to contacts with data processing authorisation; communication with students under 18 is made through their schools or parents/carers, in line with the British Council’s Safeguarding Policy.
• Conducts follow-up calls to monitor attendance for teachers and students (contact with students is made through their schools or parents/carers) across the project's various strategies.

Finance and Procurement Support

• Supports the creation and monitoring of service provision contracts, social security requirements, and procurement & contract forms for a team of external service providers, including consultants and vendors.
• Supports Safer Recruitment processes for consultants and service providers, verifying and filing the documentation required prior to contracting (e.g., identity documents, academic and professional certificates, references, and background checks), in line with the British Council’s Safeguarding and Safer Recruitment policies, and alerts the Operations Manager to any missing or inconsistent information.
• Supports the administrative and finance coordinator in the payment chain to suppliers — invoice collection and processing, and payment confirmation.

Relationship and Stakeholder Management

• Manages relationships with clients/partners/stakeholders at the appropriate level.
• Manages relationships with vendors and suppliers and holds them to account for delivering services.
• Prepares reports for the stakeholder as needed on deliverables.
• Ensures high-quality standards for the logistics and organisation of events related to the obligations of the agreement.
• Interacts with the communications team to support the dissemination of the project.

Requirements of the role:

• Written and verbal proficiency in English and Spanish at business level
• Technical, technologist (tecnólogo) or university degree in economics, business administration, accounting, engineering, international relations, or a related field.
• Two (2) years of proven experience in the coordination of large-scale projects, ideally in educational or social sectors.
• At least one (1) year of experience in the administration of contracts and suppliers.
• At least one (1) year of experience in organizing logistical events and using platforms for tracking participants attendance.
• Understanding of procurement processes for obtaining goods and services.

Desirable:

• Post graduate studies in related areas.
• Experience in financial and/or control management.
• Experience in customer service.

Equality, Diversity and Inclusion Statement

We are committed to equality, diversity and inclusion and we welcome applications from all sections of the community as we believe that a diverse workforce gives added depth to our work. The British Council is a Disability Confident Employer. The Disability Confident scheme helps challenge attitudes, increase understanding of disability, and ensure staff are drawn from the widest possible pool of talent and we guarantee an interview for disabled applicants who meet the minimum role requirements. We welcome discussions about specific requirements or adjustments to enable participation and engagement in our work and activities.

Safeguarding Statement

The British Council is committed to safeguarding children, young people, and adults who we work with. We believe that all children and adults everywhere in the world deserve to live in safe environments and have the right to be protected from all forms of abuse, maltreatment and exploitation as set out in article 19, UNCRC (United Nations Convention on the Rights of the Child) 1989. Appointment to positions where there is direct involvement with vulnerable groups will be dependent on thorough checks being completed in line with legal requirements and with the British Council’s Safeguarding policies for Adults and Children.