Accounting and Administration Specialist

APS Ecuador; Medellín; Remote; COP 112,401,648 - 187,336,081; Full time

Job summary

A professional services company is seeking an Accounting and Operations Specialist based in Medellín, Colombia. This role requires bilingual proficiency in English and Spanish and strong skills in accounting and ERP administration. Key responsibilities include managing billing, collections, and financial data reconciliation while contributing to process improvements in a remote environment. Candidates should have at least 3 years of relevant experience and be comfortable working autonomously.

Qualifications

• 3+ years of experience in accounting, bookkeeping, or ERP administration.
• Strong knowledge of billing, collections, and inventory processes.
• Proactive mindset and the ability to work independently in a remote environment.

Responsibilities

• Maintain and update the ERP system with financial data.
• Manage billing and collections cycles accurately.
• Prepare and reconcile invoices and bank transactions.
• Support month-end closings and external accountants.
• Ensure data consistency across all financial records.
• Contribute to continuous process improvement.
• Support back-office administrative tasks.
• Manage vendor relationships and purchase orders.
• Assist in inventory management within the ERP.
• Help coordinate team schedules and communications.

Skills

Accounting

Bookkeeping

ERP administration

Billing processes

Collections

Inventory management

Bilingual: English and Spanish

Excel/Google Sheets

Tools

QuickBooks

Zoho Books

Xero

Job description

Accounting and Administration Specialist

We’re expanding our Operations and Finance team with a bilingual (English/Spanish) detail-oriented Accounting & Operations Specialist who can bring order, accuracy, and structure to our daily financial processes.

If you’re passionate about keeping systems up to date, reconciling data, and ensuring every transaction aligns perfectly, this role is for you.

Main Responsibilities

• Maintain and update the ERP system with accounts, suppliers, inventory movements, purchase orders, and payments.
• Manage billing and collections cycles, ensuring accuracy and timely follow‑up with customers.
• Prepare and reconcile invoices, receipts, and bank transactions in USD and other currencies.
• Support month‑end closings and provide reports or documentation for external accountants.
• Ensure data consistency and compliance across all financial records.
• Contribute to continuous process improvement in the areas of accounting, purchasing, and ERP data flow.
• Support back‑office and administrative tasks such as documentation, reports, and internal communications.
• Manage vendor relationships and purchase order tracking (quotes, POs, delivery follow‑up).
• Assist in inventory management and data updates within the ERP.
• Help coordinate team schedules, meetings, and document organization.
• Prepare and organize reports or presentations for management and finance.

What We’re Looking For

• 3+ years of experience in accounting, bookkeeping, or ERP administration.
• Strong knowledge of billing, collections, and inventory processes.
• Experience with QuickBooks, Zoho Books, Xero, or ERP Systems.
• Intermediate to advanced Excel/Google Sheets skills (pivot tables, formulas, data validation).
• Strong organizational skills and attention to detail.
• Bilingual: English and Spanish (written and spoken).
• Proactive mindset and the ability to work independently in a remote environment.

Nice to Have

• Experience implementing or maintaining ERP systems.
• Exposure to SaaS or service‑based business models.
• Understanding of multi‑company accounting.

Work Model

This position is offered under a contractor agreement (professional services), with the option to work remotely. This is not a traditional employment relationship and does not include local employment benefits. We’re seeking a professional who enjoys autonomy and working with distributed teams.