Administrative Assistant

CONFIDENCIAL; Región Metropolitana de Santiago; Presencial; CLP 5.000.000 - 20.000.000; Jornada completa

Descripción de la vacante

A dynamic multinational company is seeking an organized Administrative Assistant to support top executives in Santiago. The role includes managing schedules, communications, and coordinating corporate events. Candidates should have a degree in Business Administration, proven experience in similar roles, and bilingual proficiency in English and Spanish. Strong organizational skills and discretion are essential for this position.

Formación

• 5+ years of experience in administrative support roles, preferably supporting senior leaders.
• Proficiency in handling travel arrangements and event coordination.
• Attention to detail with strong organizational and time management skills.

Responsabilidades

• Manage complex calendars and scheduling for the General Manager and leadership team.
• Act as the main contact for internal and external communications.
• Coordinate regional meetings and corporate events logistics.

Conocimientos

Organizational skills

Interpersonal skills

Problem-solving

Bilingual proficiency (English and Spanish)

Educación

Bachelor’s degree in Business Administration or related field

Herramientas

Microsoft Office Suite

Descripción del empleo

Overview

We are seeking an organized and proactive Administrative Assistant to provide support to our top executives, including the General Manager and Regional Leadership Team. This dynamic role involves managing complex schedules, communications, travel, expenses, and events. Additionally, as Facility Lead, you will oversee daily office operations, ensuring efficiency and a productive work environment. Strong interpersonal skills, discretion, bilingual proficiency and a proactive problem-solving approach are essential.

Responsibilities

• Executive Support: Provide comprehensive executive support by managing complex calendars, scheduling meetings, preparing agendas, documenting minutes, coordinating travel arrangements and ensuring follow-up on action items for the General Manager, Regional Leadership Team, and other functional directors, while serving as the primary point of contact for internal and external stakeholders.
• Communication: Act as the main contact for internal and external communications, support coordination between regional leaders and their teams, and assist with materials for leadership reviews and strategic meetings.
• Event Planning: Coordinate and manage regional meetings and corporate events, handling logistics, communications, and vendor needs in collaboration with cross-functional teams.
• Office Maintenance: Ensure the office is clean, safe, and well-maintained, coordinating with maintenance services as needed.
• Compliance & Support: Ensure policy and regulatory compliance, maintain accurate records and databases, and support onboarding and team building for new leadership members
• Continuous Improvement: Proactively find opportunities to streamline administrative processes and improve efficiency.

Qualifications

• Bachelor’s degree in Business Administration, Communication, or a related field preferred or equivalent working experience.
• 5+ years of experience in administrative support roles, preferably supporting senior leaders.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time management skills, with attention to detail and ability to prioritize tasks.
• Proficiency in handling travel arrangements, expense reporting, and event coordination.
• Excellent interpersonal skills and discretion in handling confidential information.
• Bilingual proficiency in English and Spanish, with excellent verbal and written communication skills.