Theater & Facility Rentals Manager (Evenings/Weekends)

Prescott Unified School District; Unterseen; On-site; CHF 42,000 - 48,000; Full time

Benefits offered by this job

Medical Insurance

Life Insurance

Pension Plan

After-school pay

Job summary

Applitrack seeks a Facilities Rental Coordinator and Theater Manager to oversee district-wide facility rental agreements, scheduling, paperwork, and on-call support for renters. The role includes providing technical assistance at middle and high school theaters and requires evening/weekend hours.

The position is full-time for 12 months, with a salary range of $50,000–$58,000 depending on experience and comprehensive benefits for full-time employees.

Qualifications

• Ability to self manage a work schedule, including working hours on evenings and weekends.
• Ability to respond quickly to issues at the facilities during rental activities.
• See attached Job Description for additional responsibilities and skills.

Responsibilities

• Serve as the primary point of contact for facility rental inquiries and maintain the district-wide facility rental calendar to ensure accurate scheduling.
• Review, approve, or deny rental requests based on facility availability, operational feasibility, and staffing resources.
• Draft, prepare, process, and maintain facility use agreements, permits, and contracts while ensuring terms and conditions are communicated and strictly enforced.
• Calculate total rental fees, staffing costs, and operational charges—including additional fees for required PUSD technical staff—to ensure safe and effective facility use.
• Prepare and issue invoices, monitor collections, track outstanding balances, and ensure timely payment.
• Coordinate directly with the District Business Office to maintain accurate financial records and accounting for all rental activities.
• Collaborate and meet regularly with site administrators to align rental requests with school schedules and site-specific needs.
• Meet regularly with District Fine Arts staff to review rehearsal, performance, and technical theater schedules, ensuring internal programs maintain scheduling priority over outside rentals.
• Serve as the on-site District representative and provide facility access during evening and weekend events; arrange post-event custodial coverage and inspect facilities post-event for damages and compliance.
• Enforce district policy that only trained staff operate District sound boards and technical theater equipment during outside rental events, coordinating staffing and fees.

Job description

Applitrack seeks a Facilities Rental Coordinator and Theater Manager to oversee district-wide facility rental agreements, scheduling, paperwork, and on-call support for renters. The role includes providing technical assistance at middle and high school theaters and requires evening/weekend hours.

The position is full-time for 12 months, with a salary range of $50,000–$58,000 depending on experience and comprehensive benefits for full-time employees.