TEAM ASSISTANT

UN; Genf; On-site; CHF 60,000 - 90,000; Full time

Job summary

GloJobs is seeking a Team Assistant for UNSMIS in Geneva, within the Financial Resources Management Service. The role supports the Administrative and Benefits Officer and Medical Insurance Section in processing health insurance claims and related tasks.

Requirements include a high school diploma and 2+ years in office support; knowledge of claims systems and client-facing duties is desirable. French proficiency is preferred; English and Arabic are advantageous for the unit.

Qualifications

• High school diploma or equivalent required.
• At least two years of general office support experience.
• Experience in health insurance claims is desirable.

Responsibilities

• Process health insurance claims and related documents.
• Verify expenses and validate data in MIUS and e-Claims portal.
• Provide front office client services as needed.
• Support senior staff and prepare responses to insured members.

Skills

Office support

Claims processing

Data validation

Client service

Education

High school diploma

Tools

MIUS

e-Claims portal

Job description

GloJobs analysis estimates · not the employer's figures

Support · ~2 yrs · Secondary / High School · English/French/Arabic

Duty station Geneva, Switzerland

Formality check 1 / 5 — low

Formality measures wording patterns — e.g. unusually specific requirements or a short application window — that can suggest a vacancy may favour a pre-identified candidate. This one shows:

This position is located within the United Nations Staff Mutual Insurance Society against Sickness and Accident Unit (UNSMIS) in the Financial Resources Management Service, Division of Administration, at United Nations Office at Geneva. The Team Assistant will report to the Administrative and Benefits Officer of the Medical Insurance Section, Chief of Unit.

Responsibilities

Under the supervision of the Administrative and Benefits Officer of the Medical Insurance Section, the incumbent is responsible for the following duties : - Processes health insurance claims; - Checks claims, prior authorizations and supporting documents; checks benefits and related costs assisted by more experienced Claims Assistants of the Unit; - Verifies and validates expenses, uses accurate reimbursement codes and effects data validation in the MIUS (Medical Insurance Underwriting System) and the e-Claims portal of UNSMIS; - Timely follows-up of pending files; - Analyzes the list of pending payments and the list of pending claims with the assistance of more experienced Claims Assistants of the Unit; - Assists in drafting responses to insured members; - Acts as a backup for provision of front office client services; - Performs other duties as assigned by the supervisor.

Professionalism: Knowledge of general office support and ability to verify and validate expenses. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work. Teamwork: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings. Planning and organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.

Education

High school diploma or equivalent is required.

Job - Specific Qualification

Work Experience

At least two (2) years of experience in general office support or related area is required. The minimum years of relevant experience is reduced to zero for candidates who possess a first-level university degree or higher. At least one (1) year of experience in the United Nations Common System or similar international organization is desirable. At least one (1) year of experience in international health insurance schemes is desirable. Experience in Client Service is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For this job opening, French is required. English and Arabic are desirable. The table below shows the minimum required level for each skill in these languages, according to the UN Language Framework (please consult https://languages.un.org [link removed] for details).

Required Languages

Language

Reading

Writing

Speaking

French UN Level III UN Level III UN Level III UN Level III

Language

Reading

Writing

Speaking

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

Appointment or assignment against this position is for an initial period of one year. This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. All staff in the General Service and related categories shall be recruited in the country or within commuting distance of each office, irrespective of their nationality and of the length of time they may have been in the country. A staff member subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international recruitment. At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. All external candidates recruited in accordance with section 2.2 (a) of ST/AI/2025/3 for a fixed term appointment without limitation and all external candidates recruited in accordance with section 2.2. (c) of ST/AI/2025/3 for a fixed term appointment limited to the entity are subject to an initial probationary period of one year under a fixed-term appointment. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

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