Talent Acquisition Specialist

ActAI; Zürich; Vor Ort; CHF 65.000 - 90.000; Vollzeit

Zusammenfassung

ActAI in Zürich is seeking a hands-on recruitment support specialist to help with product, engineering and business roles. You will work closely with recruiters and hiring managers to keep hiring moving smoothly and accurately.

It’s a good fit for someone early in their career who wants to learn how high-quality technical hiring works in practice. This role covers sourcing, screening, coordinating interviews, and keeping candidate records up to date.

Qualifikationen

• 0–2 years of experience in recruiting or related roles; fresh graduates are welcome.
• Strong organisational skills and attention to detail.
• Clear written and verbal communication abilities.
• Comfort with Google Sheets/Excel and basic ATS systems.
• Proactive, learning-oriented mindset and openness to feedback.
• Ability to manage multiple tasks and follow through reliably.

Aufgaben

• Support the full recruitment process across roles, from sourcing and screening to interview coordination and offer support.
• Source candidates via LinkedIn, referrals, job boards, and proactive outreach.
• Screen resumes and conduct initial candidate screens for fit and motivation.
• Coordinate interviews, scheduling, and feedback with candidates and hiring managers.
• Maintain accurate candidate records in the ATS and ensure data quality.
• Support recruiting projects and process improvements as the team scales.

Kenntnisse

Organisational skills

Attention to detail

Clear written & verbal communication

Proactive learning mindset

Multitasking

Tools

Google Sheets

Excel

ATS systems

Jobbeschreibung

About ActAI

There are over 5 billion users using basic applications today such email, notes, tasks, calendar and they're not AI-native. Our mission is to build proactive applications for anyone in the world, who are not used to complex prompting. We aim to bring intelligence to conversations, errands, organising and workflows, with minimal prompting.

Our product focuses on achieving high reliability for long-running workflows, persistent context, and real-world task completion. We believe products will greatly reduce hallucinations

Our objective is to organise anyone's life, allowing us all to spend time on valuable and meaningful things

Role

You will support end-to-end recruiting for ActAI’s product, engineering, and business roles.

This is a hands-on, execution-focused role. You will work closely with recruiters and hiring managers to keep hiring moving smoothly and accurately. It’s a good fit for someone early in their career who wants to learn how high-quality technical hiring actually works in practice.

What you will be doing

• Support the full recruitment process across roles, from sourcing and screening to interview coordination and offer support.
• Source candidates through a mix of channels, including LinkedIn, referrals, job boards, and proactive outreach.
• Screen resumes and conduct initial candidate screens to assess basic role fit, motivation, and communication.
• Coordinate interviews, scheduling, and feedback collection with candidates and hiring managers.
• Maintain accurate and up-to-date candidate records in the ATS, ensuring data quality and process consistency.
• Support recruiting projects and process improvements as the team scales, including candidate experience and employer branding initiatives.
• Help keep hiring operations organised, responsive, and moving at pace.

What you will need

• 0–2 years of experience in recruiting, HR, operations, coordination, or related roles
• (fresh graduates with a strong interest in recruiting are welcome).
• Strong organisational skills and attention to detail.
• Clear written and verbal communication skills.
• Comfort working with tools such as Google Sheets / Excel and basic ATS systems.
• A proactive, learning-oriented mindset and openness to feedback.
• Ability to manage multiple tasks and follow through reliably.

(Prior recruiting experience is helpful but not required. Attitude, curiosity, and execution matter more.)

How We Work

The best products in the world are built by small, highly capable teams. We operate with high talent density, fast execution speed, and strong ownership. We care deeply about product quality, clear thinking, and practical execution.

This is a hands-on environment. Everyone is expected to contribute directly, operate independently, and make good decisions under ambiguity.

Interview Process

If there appears to be a fit, we will schedule up to 3 interviews.

Applications are reviewed directly by our team. Interviews are conducted virtually and/or onsite depending on location.

We value speed, clarity, and direct communication throughout the process.