Special Education Admin & Records Specialist

Elizabethtown Area School District; Unterseen; On-site; CHF 28,000 - 38,000; Full time

Job summary

Elizabethtown Area School District seeks an Administrative Assistant to support the Special Education Department. Responsibilities include managing student information, enrollment, and documentation, maintaining confidentiality, and aiding with scheduling and communications.

The role requires strong data-management skills, experience with Sapphire and Microsoft Office, and the ability to coordinate with staff, families, and outside agencies to support programs and reporting requirements.

Qualifications

• High school diploma or equivalent required.
• Minimum five (5) years of secretarial/administrative experience in a school district environment.
• Strong organizational, data-management, and confidentiality skills.
• Proficiency with Microsoft Office; experience with Google Workspace and district systems.

Responsibilities

• Maintain and update student information in Sapphire and other systems (IEP, reevaluations).
• Monitor enrollment and placement accuracy; support new student enrollment and required documentation.
• Manage caseloads and enter data in IEP Writing software; update throughout the year.
• Maintain records and district document management; ensure timely file submission.
• Coordinate schedule, communications, and tasks for the Supervisor of Special Education.
• Prepare and process budget, purchasing, invoicing, and ESY-related documentation.

Skills

Data management

Confidentiality

Communication

Organization

Time management

Education

High School Diploma or equivalent

Tools

Microsoft Office

Excel

Google Workspace

DocuSign

Sapphire

Job description

Elizabethtown Area School District seeks an Administrative Assistant to support the Special Education Department. Responsibilities include managing student information, enrollment, and documentation, maintaining confidentiality, and aiding with scheduling and communications.

The role requires strong data-management skills, experience with Sapphire and Microsoft Office, and the ability to coordinate with staff, families, and outside agencies to support programs and reporting requirements.