Shipping Officer

Big Science Sweden; Genf; Hybrid; CHF 90,000 - 120,000; Full time

Job summary

CERN is seeking a Shipping Officer to organise and coordinate import and export transportation of goods worldwide by road, air, sea, and rail. You will handle shipments including chemicals, radioactive materials, and other regulated goods, ensuring safe, compliant operations.

You will advise users, prepare quotations, and support continuous improvement of shipping processes within CERN's global supply chain.

Qualifications

• Ability to review, correct, and validate transport requests and organise shipments.
• Strong knowledge of transport and customs regulations and emissions control where applicable.
• Customer service mindset with the ability to advise users on logistics solutions.

Responsibilities

• Review, correct, and validate transport requests, and organise import and export shipments by road, air, sea, and rail.
• Ensure compliance with transport, customs, and dangerous goods regulations, and prepare and verify transport and customs documentation.
• Coordinate shipments with carriers, freight forwarders, and internal stakeholders, track shipments, and ensure timely delivery.
• Advise CERN users on transport and logistics solutions, prepare transport quotations, and recommend the most suitable shipping options.
• Verify and approve transport invoices, and resolve transport issues, claims, and delivery disputes.
• Provide excellent customer service and respond to users' transport-related enquiries.
• Support continuous improvement of shipping processes and logistics tools.

Skills

Organisational skills

Stakeholder communication

Education

General secondary education diploma or shorter non-university degree

Job description

As a Shipping Officer in CERN’s Shipping Unit, you will organise and coordinate the import and export transportation of goods worldwide by road, air, sea, and rail. You will manage a wide range of shipments, including chemicals, radioactive materials, dual-use items, and other regulated goods, ensuring safe, efficient, and compliant transport operations.

You will coordinate transport requests, prepare documentation and quotations, advise CERN users, and ensure compliance with international regulations, contributing to the smooth and reliable movement of goods across CERN’s global supply chain.

Your responsibilities

• Review, correct, and validate transport requests, and organise import and export shipments by road, air, sea, and rail.
• Ensure compliance with transport, customs, and dangerous goods regulations, and prepare and verify transport and customs documentation.
• Coordinate shipments with carriers, freight forwarders, and internal stakeholders, track shipments, and ensure timely delivery.
• Advise CERN users on transport and logistics solutions, prepare transport quotations, and recommend the most suitable shipping options.
• Verify and approve transport invoices, and resolve transport issues, claims, and delivery disputes.
• Provide excellent customer service and respond to users' transport-related enquiries.
• Support continuous improvement of shipping processes and logistics tools.

Be sure to meet the eligibility criteria

• You are a national of aCERN Member State or Associate Member State. Currently, we cannot consider applications from Pakistani, Lithuanian, Latvian, Cypriot and Croatian nationals, as the ceiling defined under Article II.5 of the Associate Membership Agreement has been reached.
• By the application deadline, you have a maximum of 2 years of professional experience since graduation in a technical or administrative field and your highest educational qualification is a general secondary education diploma or a shorter non-university degree. You can’t hold a bachelor’s degree, master’s degree or PhD.
• You have never had a CERN fellow or graduate contract before.
• Please pay attention to the additional criteria and requirements for this specific position and mentioned above.